Multi-Criteria Scholarship Evaluation and Decision Support System

Abstract

The invention relates to a software-based scholarship decision support system used to digitize scholarship application processes for students studying in all educational institutions, especially undergraduate, graduate, and doctoral students. This system involves multi-criteria evaluation, scoring, ranking, and determining eligible candidates for scholarships.

Description

1 TARIFF Multi-Criteria Scholarship Evaluation and Decision Support System TECHNICAL AREA 5 The invention provides students studying in all educational institutions, especially undergraduate and graduate students. The digitalization of scholarship application processes for undergraduate and doctoral students is very important. a criteria-based evaluation process will be conducted, scoring will be done, ranking will be done, and those who are eligible to receive scholarships will be determined. A software-based scholarship decision support system used for identifying candidates. 10 It is related to the system. PREVIOUS TECHNIQUE In current practices, scholarship application and evaluation processes are mostly manual. 15 This is carried out through certain methods or via software with limited functionality. Some Scholarship applications at institutions are not collected directly within the institution itself, but at universities. Candidate lists are submitted to the institution after a preliminary selection process, and these lists are then processed by the institution. A selection is made from within the pool of applicants. This approach ensures that the applicant pool is selected by the institution. The inability to manage it directly, the evaluation criteria being parametrically tailored to the institution. 20 This leads to shortcomings such as the inability to define and apply objective scoring algorithms. It opens up. In addition, existing scholarship application systems involve multi-criteria evaluation processes. Parametric scoring algorithms that can perform automatic, transparent ranking It is inadequate in terms of its mechanisms and corporate decision support integrations. This situation, The manual or semi-automatic evaluation of large-scale applications takes 25 minutes. This leads to losses, human error, subjective evaluations, and a lack of transparency. Therefore, with the current technique, institution-specific multi-criteria scholarship evaluation processes are not possible. a technical solution for performing the process automatically, objectively, quickly and in a traceable manner There are none. This situation is particularly relevant for scholarships with a high number of applications. a technical 30 in the form of inability to conduct fair and effective decision-making processes in their programs This creates a problem. As a result of research conducted in the literature, the application number “CN111310200A” and “Blockchain Chinese patent titled "method and device and environment for scholarship management based on evaluation and scholarship management" The application was found to be a blockchain-based evaluation and scholarship. 35 It relates to the management method and device. However, the aforementioned application applies to all educational institutions. for students receiving education and training, especially master's and doctoral students 2 digitizing scholarship application processes, conducting multi-criteria evaluations, scoring, ranking, and determining which candidates are eligible to receive scholarships an indication relating to a software-based scholarship decision support system used as None have been encountered. Ultimately, the problems mentioned above, which cannot be solved with current technology, are the subject of this technical analysis. This has made it necessary to make an innovation in the field. A BRIEF DESCRIPTION OF THE INVENTION The present invention aims to eliminate the aforementioned disadvantages and introduce new 10 technologies to the relevant technical field. It relates to a scholarship decision support system designed to provide advantages. The main purpose of the invention is to provide scholarships for students studying in all educational institutions. digitizing the application processes, conducting multi-criteria evaluation, Scoring, ranking, and determining the candidates who are eligible to receive scholarships 15 to provide. All the purposes mentioned above and those that will emerge from the detailed explanation below. in order to realize the existing invention, scholarship application and evaluation processes Working on at least one electronic device for use, scholarship applications are digital 20 The process involves obtaining the necessary qualifications, conducting multi-criteria evaluation, scoring, ranking, and providing scholarships. a software-based system used to determine eligible candidates It is a scholarship decision support system; its feature is:  at least one that performs user authentication and session / access control Authentication and user management module, 25  Enables the entry of application data via the application server at least one that communicates with the authentication and user management module via student application portal,  at least one database containing application data, criterion definitions, and calculation results storage and archiving module, 30  Data storage and archiving module running on the application server exchanging data; - Defining / creating evaluation criteria at least one criteria definition module that provides, 35 Parametric criteria created by the criteria definition module At least one scoring formulation module that defines the scoring rules, 3  At least one application period that provides time-based management of application processes management module,  Application data and scores obtained from the data storage and archiving module using the rules defined by the formulation module, through the criteria At least one score calculation engine that calculates both base and total scores, 5  Applications are evaluated based on scores calculated by the score calculation engine. At least one ranking and decision support module that ranks and creates a candidate list,  processing the aforementioned candidate list, data storage of results and It enables the applications to be checked and stored in the archiving module. At least one manager controls and approves the decision to approve or reject it. 10 module It includes. The best way to utilize the advantages of the existing invention, together with its structure and additional elements. For it to be understood, it must be evaluated together with the figures explained below. 15 BRIEF DESCRIPTION OF THE FIGURES Figure 1 is a representative illustration of the scholarship decision support system that is the subject of the invention. Figure 2 is a representative flowchart of the invention. 20 The drawings do not necessarily need to be scaled and are necessary for understanding the invention. Details that are not present may have been overlooked. Furthermore, at least to a large extent... Elements that are identical or at least have substantially identical functions are numbered the same. It is shown. 25 REFERENCE NUMBERS 1. Student application portal 2. Criteria definition module 30 3. Score Formulation Module 4. Application period management module 5. Authentication and user management module 6. Score calculation engine 7. Ranking and decision support module 35 8. Administrator control and approval module 9. Reporting and monitoring module 4 10. Data storage and archiving module DETAILED DESCRIPTION OF THE INVENTION In this detailed explanation, the scholarship decision support system that is the subject of the invention is only for a better understanding of the subject. It is explained with examples that do not create any limiting effect on understanding. Scholarship decision support system student application portal (1), criteria definition module (2), score formulation module (3), application period management module (4), authentication and user management module (5), score calculation engine (6), ranking and decision support module (7), 10 Managerial control and approval module (8), reporting and monitoring module (9), data storage and It includes an archiving module (10). The student application portal (1) allows students to access the web. It is a user interface and data entry module that enables registration, login, and application. Criteria The definition module (2) allows the administrator to create criteria depending on the type of training and It is the module that enables its structuring. The score formulation module (3) has 15 for each criterion. It is an algorithmic structure that enables the definition of parametric scoring formulas. Application Period management module (4), opening, closing and time-based application period It is the control mechanism that enables management. Authentication and user management. module (5) provides security for the registration and login processes of student and administrator users. It is the infrastructure. The score calculation engine (6) is based on criteria and totals 20 student answers. It is an algorithmic engine that calculates scores. Ranking and decision support module (7), calculated This system automatically ranks and lists candidates based on total scores. It is controlled by an administrator. and approval module (8), by which applications are checked, approved or It is the decision module that enables rejection. Reporting and monitoring module (9), application, This module generates statistical and administrative reports on rankings and results. Data 25 storage and archiving module (10), secure storage of application and result data It is the database infrastructure that enables storage. Scholarship decision support system, educational technologies, corporate social responsibility practices, scholarships Within the scope of management platforms and student support systems, web-based, mobile or 30 an electronic device capable of operating in corporate intranet environments It can be used as a system. Scholarship decision support system, scholarship application and evaluation. eliminating the objectivity, transparency, and scalability problems that arise in the processes A web-based multi-criteria scholarship evaluation and decision support system developed to remove obstacles. It is a system. Within the scope of the system, students, preferably through a web-based application portal, 35 academic achievement, family economic status, family social status, and individual social status It enters data into the system regarding predefined criteria such as status. Each criterion For this purpose, parametric scoring rules that can be defined as specific to the institution are applied, and Based on the student's answers, a score is calculated according to the criteria. The calculated criteria... Base scores are normalized using weighting and summation algorithms, and A total scholarship eligibility score is generated for each application. The system uses the total obtained... The system automatically ranks applications based on their score values ​​and selects the top 5 scholarship recipients. It identifies the candidates who can win. The invention also enables the definition of criteria, weighting, application tracking, and for administrative users. It offers an administration panel that includes reporting functions. Application data verification. After going through the processes, it is approved by authorized users and the final scholarship is 10 The decisions are recorded by the system. Thanks to this structure, large-scale scholarships are possible. This ensures that applications are evaluated automatically, objectively, traceably, and quickly. and human errors and subjective decision-making processes related to manual evaluation are technically... This eliminates the need for decision-making processes, which are significantly faster thanks to the invention. The possibility of obtaining it is provided. 15 The scholarship decision support system allows you to perform the following actions:  Establishment of criteria by the manager based on the type of training,  Defining the scoring formulas for the criteria, 20  The application period is opened through the system,  Student registration and identity verification procedures,  The student must fill out the application form and meet the criteria,  Calculation of criterion-based scores,  Generating a total scholarship eligibility score, 25  Ranking of candidates using an automated ranking algorithm,  The manager reviews the applications in the ranking and approves / rejects them.  Closing the application period and reporting the results. The scholarship decision support system automatically processes multi-criteria scholarship evaluations. 30 It operates with a modular software architecture to achieve this. Student application portal (1) Students register with the system and authentication and user management Administrator users log into the system via module (5). Administrator users define criteria. through module (2) it creates evaluation criteria depending on the type of training and scores Parametric scoring rules for each criterion via the formulation module (3) 35 It defines. The application period is opened through the application period management module (4). 6 and is being closed. The data that students entered into the application form is being stored and archived. stored by module (10), score calculation engine (6) based on criteria Points are converted and a total scholarship eligibility score is calculated. Ranking and The decision support module (7) automatically processes applications based on the calculated total score values. It ranks them and creates a candidate list. Manager control and approval module (8) 5 Authorized users can review the listed applications and approve or reject them through this process. It performs. Reporting and monitoring module (9), application processes, ranking results It also generates statistical and administrative reports regarding scholarship decisions. In this way, the system, an automated, objective, and traceable decision support mechanism for the scholarship evaluation process. It is carried out as follows. 10 The scholarship decision support system operates within a multi-layered software architecture and provides user feedback. A holistic scholarship management system consisting of interface, business logic, and data management layers. It is implemented as a platform. The system architecture, student-side user interface, 15 from the administrator side management interface, central application server and data storage infrastructure It consists of the student application portal (1) and the administrator panel, web-based client applications. It operates as a business logic layer running on the application server. They are communicating. Application server, criteria definition, scoring formulation, score It includes components such as the calculation engine (6), the ranking and decision support module (7). Data The storage infrastructure includes student application data, criterion definitions, scoring results, and 20 It ensures the storage of reporting outputs. The system integrates with corporate information systems. It offers a structure suitable for integration, and university information systems can be used when necessary. or capable of exchanging data with enterprise resource planning systems This holistic structure has been designed to streamline the scholarship application, evaluation, and decision-making processes. It is executed automatically from end to end and handles large-scale user and data loads of 25. A scalable technical infrastructure is provided. In order to allow scholarship evaluation processes to be adapted to the specific needs of the institution within the system... Parametric criterion definition and dynamic scoring mechanisms are used. The system, Criterion weights are manually defined by administrators or according to specific policies. 30 It allows for automatic updates in line with the criteria. The system is multi-criteria oriented. a suitable infrastructure for applying mathematical models to decision-making problems It provides multi-criteria decision-making for weighting and normalization processes. It enables the use of various methods. The system also allows for large-scale applications. It will be able to perform statistical analyses on the data and identify fraudulent or inconsistent applications. 35 adaptable to verification and anomaly detection mechanisms that can detect them It has been designed. 7 The invention uses artificial intelligence and machine learning algorithms to determine scholarship eligibility scores. an expandable approach for forecasting and optimizing institutional scholarship policies It is a decision support platform. The system is cloud-based or on-premises server-based. designed to operate within their infrastructures, university information systems, corporate 5 Ability to integrate with resource planning systems and other third-party information systems. It has this feature. Thanks to this, the scholarship application and evaluation processes are automated from end to end. It is presented as a scalable technical solution. Thanks to this invention, decision-making processes can be improved. It is possible to receive it in a much shorter time.

Claims

8 REQUESTS 1. At least one electronic document to be used in the scholarship application and evaluation processes. running on the device, receiving scholarship applications digitally, multi-criteria 5 evaluation, scoring, ranking, and determining which candidates are eligible to receive scholarships. a software-based scholarship decision support used for identifying candidates It is a system, and its feature is;  at least one that performs user authentication and session / access control Authentication and user management module (5), 10  Enables the entry of application data via the application server through the authentication and user management module (5) at least one student application portal (1),  at least one that stores application data, criterion definitions and calculation results data storage and archiving module (10) 15  Data storage and archiving module running on the application server (10) exchanges data with; - Defining / creating evaluation criteria at least one criteria definition module (2) that provides 20 criteria created by the criterion definition module (2) at least one score that defines the parametric scoring rules Formulation module (3),  application data and scores obtained from the data storage and archiving module (10) by using the rules defined by the formulation module (3) At least one score calculation engine that calculates criteria-based and total scores (6), 25  applications according to the scores calculated by the score calculation engine (6) At least one ranking and decision support module that ranks and creates a candidate list. (7),  processing the aforementioned candidate list, data storage of results and 30 applications that enable storage in the archiving module (10) at least one manager who ensures its approval or rejection. control and approval module (8) It includes.

2. It is a scholarship decision support system in accordance with Claim 1, and its feature is that it reduces the time of the application processes. 35 It must include at least one application period management module (4) that provides its basic management. 9 3. It is a scholarship decision support system in accordance with Claim 1, and its features include application and evaluation. at least one reporting and monitoring module that produces reports on its processes (9) It includes.

4. The system is compliant with Request 1 and its feature is that the mentioned student application portal (1) It is a web-based user interface accessed via an electronic device.

5. The system is compliant with Request 1 and its feature is that the student application portal mentioned (1) identity a module that exchanges data with the verification and user management module (5) 10 It is the fact that.

6. The system complies with Request 3 and its feature is the reporting and monitoring module mentioned (9) Report based on data stored on the data storage and archiving module (10) producing and the data in question; application data, criterion definitions, criterion-based scores, 15 criterion weights, total scholarship eligibility scores, ranking results, application approval or at least from rejection statuses, time-based application information, and statistical analysis outputs. It is that there is one.

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