Banker's reply slip electronic management system and method

Abstract

The application discloses a bank receipt electronic management system, which comprises a receipt acquisition unit, a recognition processing unit, a matching query unit, an association processing unit and a structured processing unit. The receipt acquisition unit is used for acquiring bank electronic receipts from a corresponding bank financial service system periodically according to a pre-defined electronic receipt interface protocol. The recognition processing unit is used for recognizing key information on the bank electronic receipts. The matching query unit is used for querying matched electronic vouchers in an enterprise accounting system according to the recognized key information. The association processing unit is used for associating the obtained electronic vouchers with corresponding bank electronic receipt units in the form of attachments. The structured processing unit is used for performing structured processing on the bank electronic receipts. The application also discloses corresponding methods. The application improves the efficiency of bank electronic receipt management.

Description

Technical Field

[0001] This invention belongs to the field of enterprise payment management technology, and in particular relates to an electronic management system and method for bank receipts. Background Technology

[0002] In power supply companies, the number of employee expense reimbursement receipts and bank receipts for corporate expenses is enormous. Under current technology, these electronic bank receipts corresponding to payments are usually managed manually. At the same time, these electronic bank receipts are separate from the receipts, and it is very time-consuming and laborious to query the electronic vouchers associated with the electronic bank receipts, thus making the management efficiency of electronic bank receipts very low. Summary of the Invention

[0003] The technical problem to be solved by the present invention is to provide an electronic bank statement management system and method, which can automatically obtain electronic bank statements and automatically associate them with corresponding electronic vouchers, thereby improving the efficiency of electronic bank statement management.

[0004] To address the aforementioned technical problems, one aspect of the present invention provides an electronic bank receipt management system for electronically managing bank receipts issued after payments to power companies. The system includes:

[0005] The receipt acquisition unit is used to periodically acquire electronic bank receipts from the corresponding bank's financial service system according to a predefined electronic receipt interface protocol.

[0006] An identification processing unit is used to identify key information on each of the aforementioned electronic bank statements, the key information including at least a bank transaction number or an accountant number;

[0007] The matching query unit is used to query matching electronic vouchers in the enterprise accounting system based on the key information on each bank electronic receipt identified by the identification processing unit.

[0008] The association processing unit is used to associate the electronic vouchers obtained by the query processing unit with the corresponding bank electronic return unit as attachments;

[0009] The structured processing unit is used to perform structured processing on the bank electronic receipts for querying and retrieval.

[0010] Preferably, the receipt acquisition unit further includes:

[0011] The template format negotiation unit is used to negotiate the template format of the electronic receipt to be transmitted through the electronic receipt interface protocol.

[0012] The first receipt generation unit is used to automatically generate bank electronic receipts at the bank end based on the bank transaction data corresponding to the electronic voucher payment behavior, according to the agreed electronic receipt template format.

[0013] The receipt detection unit is used to determine the number of electronic receipts and key information of banks that cannot obtain them from the corresponding bank's financial service system within the current period.

[0014] The second unit generation unit is used to automatically generate a bank electronic receipt according to the agreed electronic receipt template format when the receipt detection unit detects that there is an unobtainable bank electronic receipt. This is based on the bank transaction data corresponding to the electronic voucher payment behavior corresponding to the key information.

[0015] Preferably, the return receipt detection unit further includes:

[0016] The data transmission detection unit is used to preliminarily determine that it is impossible to directly obtain bank electronic receipts if data cannot be obtained from the financial service system within a period.

[0017] The judgment and confirmation unit is used to determine whether there is any electronic voucher payment behavior against the bank within the period. If so, it determines whether there are any unobtainable bank electronic receipts within the period and counts the corresponding number of transactions and key information.

[0018] Preferably, the bank electronic receipt contains the following:

[0019] The information includes the company name, the purpose of the receipt, the amount involved, the bank's official seal, the person who generated the receipt, the receipt code, and the bank transaction number or accountant number.

[0020] Accordingly, another aspect of the present invention also provides a method for electronic management of bank receipts, implemented in the aforementioned system, the method comprising:

[0021] Step S10: Periodically obtain bank electronic receipts from the corresponding bank's financial service system according to the predefined electronic receipt interface protocol;

[0022] Step S11: Identify key information on each of the bank electronic receipts, the key information including at least the bank transaction number or accountant number;

[0023] Step S12: Based on the key information on each identified bank electronic receipt, query the matching electronic voucher in the enterprise accounting system;

[0024] Step S13: Associate the electronic voucher obtained by the query processing unit with the corresponding bank electronic return unit as an attachment;

[0025] Step S14: The bank electronic receipt is structured for querying and retrieval.

[0026] Preferably, step S10 further includes:

[0027] Step S100: Negotiate the template format of the electronic receipt to be transmitted through the electronic receipt interface protocol;

[0028] Step S101: On the bank side, based on the bank transaction data corresponding to the electronic voucher payment behavior, the bank automatically generates a bank electronic receipt according to the agreed electronic receipt template format.

[0029] Step S102: Determine the number of electronic bank statements and key information that cannot be obtained by the corresponding bank's financial service system within this period;

[0030] Step S103: When an unobtainable bank electronic receipt is detected, the bank electronic receipt is automatically generated according to the agreed template format of the electronic receipt based on the bank transaction data corresponding to the electronic voucher payment behavior corresponding to the key information.

[0031] Preferably, step S102 further includes:

[0032] If data cannot be obtained from the financial services system within the period, it is preliminarily determined that it is impossible to directly obtain electronic bank statements.

[0033] Determine whether there are any electronic voucher payments to the bank within the period. If so, determine whether there are any unobtainable bank electronic receipts within the period, and count the corresponding number of transactions and key information.

[0034] Preferably, the bank electronic receipt contains: the company name, the purpose of the receipt, the amount involved, the bank's official seal, the person who generated the receipt, the receipt code, and the bank transaction number or accounting number.

[0035] Implementing this invention has the following beneficial effects:

[0036] This invention provides an electronic bank statement management system and method. By automatically acquiring electronic bank statements and linking them with enterprise electronic vouchers, managers can view the corresponding electronic bank statements along with the relevant electronic vouchers. Furthermore, when electronic bank statements are not directly available from the bank, the system can automatically structure the data and generate electronic bank statements, avoiding situations where electronic bank statements are unavailable. This allows authorized personnel to easily access designated electronic bank statements, thereby improving the management efficiency and accuracy of electronic bank statements.

[0037] Meanwhile, in the embodiments of the present invention, the format of bank electronic receipts can be standardized and fixed; the received bank electronic receipt information can be complete and clear; and the bank electronic receipts can be associated with the corresponding vouchers in the system without deviation. Moreover, the bank electronic receipts are stored as structured data, making the bank electronic receipt information easy to view. Attached Figure Description

[0038] To more clearly illustrate the technical solutions in the embodiments of the present invention or the prior art, the drawings used in the description of the embodiments or the prior art will be briefly introduced below. Obviously, the drawings described below are only some embodiments of the present invention. For those skilled in the art, obtaining other drawings based on these drawings without creative effort still falls within the scope of the present invention.

[0039] Figure 1 A schematic diagram of the structure of an embodiment of an electronic bank statement management system provided by the present invention;

[0040] Figure 2 for Figure 1 A schematic diagram of the structure of the return order acquisition unit;

[0041] Figure 3 for Figure 2 Schematic diagram of the structure of the return slip detection unit;

[0042] Figure 4 This is a schematic diagram of the main process of an embodiment of an electronic bank statement management method provided by the present invention. Detailed Implementation

[0043] The technical solutions of the embodiments of the present invention will be clearly and completely described below with reference to the accompanying drawings. Obviously, the described embodiments are only some embodiments of the present invention, and not all embodiments. Based on the embodiments of the present invention, all other embodiments obtained by those skilled in the art without creative effort are within the scope of protection of the present invention.

[0044] like Figure 1 The diagram shown illustrates a structural schematic of an embodiment of an electronic bank statement management system 1 provided by the present invention. (In conjunction with...) Figure 2 and Figure 3 As shown, in this embodiment, the system is used to realize the electronic management of bank receipts after power companies make payments. Specifically, the system 1 includes:

[0045] The receipt acquisition unit 10 is used to periodically acquire bank electronic receipts (which can be single receipts or batch receipts) from the corresponding bank's financial service system according to a predefined electronic receipt interface protocol. The bank electronic receipts contain information such as: company name, purpose of receipt, amount involved, bank seal, personnel who generated the receipt, receipt code, bank transaction number, and accountant number. In a specific example, the electronic receipt interface protocol can be integrated into the direct bank-enterprise connection channel between the power company and the bank.

[0046] It is understood that the aforementioned electronic bank receipt is a receipt sent by the bank to the company after a transfer has occurred due to employee expense reimbursement or payment. The receipt contains basic transfer information.

[0047] Once the bank's electronic receipt is obtained, it can be displayed dynamically.

[0048] The identification processing unit 11 is used to identify key information on each of the bank electronic receipts. The key information includes at least the bank transaction number, and in other examples, it may also include information such as the accountant number.

[0049] The matching query unit 12 is used to query the matching electronic vouchers in the enterprise accounting system based on the key information on each bank electronic receipt identified by the identification processing unit; the electronic voucher may be such as an employee's expense report, bank statement of corporate public account expenditure, or bank receipt and payment slip, etc.

[0050] The association processing unit 13 is used to associate the electronic voucher obtained by the query processing unit with the corresponding bank electronic return unit as an attachment;

[0051] The structured processing unit 14 is used to structure the bank electronic receipt, store it in the form of a file, and make the stored data related to each other for querying and retrieval.

[0052] Understandably, because bank electronic receipts and electronic vouchers are matched and linked, relevant personnel can view the associated bank electronic receipts when viewing electronic vouchers; conversely, when viewing bank electronic receipts, they can also view the associated electronic vouchers.

[0053] More specifically, in one example, the receipt acquisition unit 10 further includes:

[0054] The template format negotiation unit 100 is used to negotiate the template format of the electronic receipt to be transmitted through the electronic receipt interface protocol; the template format can be customized according to the needs of the enterprise itself.

[0055] The first receipt generation unit 101 is used to automatically generate bank electronic receipts at the bank end based on the bank transaction data corresponding to the electronic voucher payment behavior, according to the agreed electronic receipt template format.

[0056] The receipt detection unit 102 is used to determine the number of electronic receipts and key information of banks that cannot obtain them from the corresponding financial service system within the current period.

[0057] The second unit generation unit 103 is used to automatically generate a bank electronic receipt according to the agreed template format of the electronic receipt when the receipt detection unit detects that there is an unobtainable bank electronic receipt. This is based on the bank transaction data corresponding to the electronic voucher payment behavior corresponding to the key information.

[0058] In a specific example, the return receipt detection unit 102 further includes:

[0059] The data transmission detection unit 104 is used to preliminarily determine that it is impossible to directly obtain the bank's electronic receipt if data cannot be obtained from the financial service system within the period.

[0060] The judgment and confirmation unit 105 is used to determine whether there is any electronic voucher payment behavior against the bank within the period. If so, it determines that there are situations where bank electronic receipts cannot be obtained within the current period, and counts the corresponding number of transactions and key information.

[0061] It is understood that, in the embodiments of the present invention, the format of bank electronic receipts can be standardized and fixed; the received bank electronic receipt information can be complete and clear; the bank electronic receipts can be associated with the corresponding vouchers in the system without deviation. Moreover, the bank electronic receipts are stored as structured data, making the bank electronic receipt information easy to view.

[0062] like Figure 4 The diagram illustrates the main workflow of an embodiment of an electronic bank statement management method provided by the present invention. In this embodiment, the method is described above... Figures 1 to 3 The system described, and more specifically, the method includes:

[0063] Step S10: According to the predefined electronic receipt interface protocol, periodically obtain bank electronic receipts from the corresponding bank's financial service system; the bank electronic receipt contains information such as: company name, purpose name on the receipt, amount involved, bank seal, person who generated the receipt, receipt code, bank transaction number, etc.

[0064] Step S11: Identify key information on each of the bank electronic receipts, the key information including at least the bank transaction number or accountant number;

[0065] Step S12: Based on the key information on each identified bank electronic receipt, query the matching electronic voucher in the enterprise accounting system;

[0066] Step S13: Associate the electronic voucher obtained by the query processing unit with the corresponding bank electronic return unit as an attachment;

[0067] Step S14: The bank electronic receipt is structured for querying and retrieval.

[0068] More specifically, in one example, step S10 further includes:

[0069] Step S100: Negotiate the template format of the electronic receipt to be transmitted through the electronic receipt interface protocol;

[0070] Step S101: On the bank side, based on the bank transaction data corresponding to the electronic voucher payment behavior, the bank automatically generates a bank electronic receipt according to the agreed electronic receipt template format.

[0071] Step S102: Determine the number of electronic bank statements and key information that cannot be obtained by the corresponding bank's financial service system within this period;

[0072] Step S103: When an unobtainable bank electronic receipt is detected, the bank electronic receipt is automatically generated according to the agreed template format of the electronic receipt based on the bank transaction data corresponding to the electronic voucher payment behavior corresponding to the key information.

[0073] Preferably, step S102 further includes:

[0074] If data cannot be obtained from the financial services system within the period, it is preliminarily determined that it is impossible to directly obtain electronic bank statements.

[0075] Determine whether there are any electronic voucher payments to the bank within the period. If so, determine whether there are any unobtainable bank electronic receipts within the period, and count the corresponding number of transactions and key information.

[0076] For more details, please refer to and combine with the above. Figures 1 to 3 The description of that will not be repeated here.

[0077] Implementing this invention has the following beneficial effects:

[0078] This invention provides an electronic bank statement management system and method. By automatically acquiring electronic bank statements and linking them with enterprise electronic vouchers, managers can view the corresponding electronic bank statements along with the relevant electronic vouchers. Furthermore, when electronic bank statements are not directly available from the bank, the system can automatically structure the data and generate electronic bank statements, avoiding situations where electronic bank statements are unavailable. This allows authorized personnel to easily access designated electronic bank statements, thereby improving the management efficiency and accuracy of electronic bank statements.

[0079] Meanwhile, in the embodiments of the present invention, the format of bank electronic receipts can be standardized and fixed; the received bank electronic receipt information can be complete and clear; and the bank electronic receipts can be associated with the corresponding vouchers in the system without deviation. Moreover, the bank electronic receipts are stored as structured data, making the bank electronic receipt information easy to view.

[0080] The above description is merely a preferred embodiment of the present invention and should not be construed as limiting the scope of the invention. Therefore, any equivalent variations made in accordance with the claims of the present invention are still within the scope of the present invention.

Claims

1. An electronic bank receipt management system for realizing the electronic management of bank receipts after power companies make payments, characterized in that, The system includes: The receipt acquisition unit is used to periodically acquire electronic bank receipts from the corresponding bank's financial service system according to a predefined electronic receipt interface protocol. An identification processing unit is used to identify key information on each of the aforementioned electronic bank statements, the key information including at least a bank transaction number or an accountant number; The matching query unit is used to query matching electronic vouchers in the enterprise accounting system based on the key information on each bank electronic receipt identified by the identification processing unit. The association processing unit is used to associate the electronic vouchers obtained by the matching query unit with the corresponding bank electronic receipts as attachments; The structured processing unit is used to perform structured processing on the bank electronic receipts for querying and retrieval. The receipt acquisition unit further includes: The template format negotiation unit is used to negotiate the template format of the electronic receipt to be transmitted through the electronic receipt interface protocol. The first receipt generation unit is used to automatically generate bank electronic receipts at the bank end based on the bank transaction data corresponding to the electronic voucher payment behavior, according to the agreed electronic receipt template format. The receipt detection unit is used to determine the number of electronic receipts and key information that cannot be obtained from the corresponding bank's financial service system within the current period. The second receipt generation unit is used to automatically generate a bank electronic receipt according to the agreed electronic receipt template format when the receipt detection unit detects that there is an unobtainable bank electronic receipt. This is based on the bank transaction data corresponding to the electronic voucher payment behavior corresponding to the key information.

2. The system as described in claim 1, characterized in that, The receipt detection unit further includes: The data transmission detection unit is used to preliminarily determine that if data cannot be obtained from the financial service system within the current period, the bank's electronic receipt cannot be obtained directly. The judgment and confirmation unit is used to determine whether there are any electronic voucher payment transactions for the bank within the current period. If so, it determines whether there are any unobtainable bank electronic receipts within the current period, and counts the corresponding number of transactions and key information.

3. The system as described in claim 2, characterized in that, The electronic bank receipt contains the following: The information should include: company name, purpose of receipt, amount involved, bank seal, person who generated the receipt, receipt code, and bank transaction number or accountant number.

4. A method for electronic management of bank receipts, implemented in the system described in any one of claims 1 to 3, characterized in that, The method includes: Step S10: Periodically obtain bank electronic receipts from the corresponding bank's financial service system according to the predefined electronic receipt interface protocol; Step S11: Identify key information on each of the bank electronic receipts, the key information including at least the bank transaction number or accountant number; Step S12: Based on the key information on each identified bank electronic receipt, query the matching electronic voucher in the enterprise accounting system; Step S13: Associate the obtained electronic voucher with the corresponding bank electronic receipt as an attachment; Step S14: The bank electronic receipt is structured for querying and retrieval.

5. The method as described in claim 4, characterized in that, Step S10 further includes: Step S100: Negotiate the template format of the electronic receipt to be transmitted through the electronic receipt interface protocol; Step S101: On the bank side, based on the bank transaction data corresponding to the electronic voucher payment behavior, the bank automatically generates a bank electronic receipt according to the agreed electronic receipt template format. Step S102: Determine the number of bank electronic receipts and key information that cannot be obtained from the corresponding bank's financial service system within this period; Step S103: When an unobtainable bank electronic receipt is detected, the bank electronic receipt is automatically generated according to the agreed template format of the electronic receipt based on the bank transaction data corresponding to the electronic voucher payment behavior corresponding to the key information.

6. The method as described in claim 5, characterized in that, Step S102 further includes: If data cannot be obtained from the financial services system within this period, it is preliminarily determined that direct receipts from banks cannot be obtained. Determine whether there are any electronic voucher payments to the bank within the current period. If so, determine whether there are any unobtainable bank electronic receipts within the current period, and count the corresponding number of transactions and key information.

7. The method as described in claim 6, characterized in that, The bank electronic receipt contains the following information: company name, purpose of receipt, amount involved, bank seal, person who generated the receipt, receipt code, bank transaction number or accountant number.

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