A document processing and storage system and method

Abstract

The application relates to the technical field of bill processing, in particular to a bill processing storage system and method. The bill processing storage system comprises a receiving machine, a transport vehicle and a storage rack. The receiving machine is internally provided with an interactive rack and a bill box, the bill box is placed on the interactive rack, the transport vehicle comprises a moving rack, a storage bin and a receiving bin, the storage bin is arranged on one side of the moving rack, the receiving bin is arranged on the other side of the moving rack, and the receiving bin is rotationally connected with the moving rack. The receiving machine is used for moving the processed bill into the bill box, and the transport vehicle is used for transporting the bill box between the interactive rack and the storage rack through the receiving bin. The application solves the problem that the existing bill automatic processing equipment cannot meet the bill storage requirement.

Description

Technical Field

[0001] This invention relates to the field of bill processing technology, and in particular to a bill processing and storage system and method. Background Technology

[0002] In the traditional invoice reimbursement process, tasks such as sorting and pasting invoices, verification, statistical management, and invoice review are all done manually, consuming a significant amount of time for both the person seeking reimbursement and the finance staff. This process is also prone to errors, resulting in a large number of incorrect or counterfeit invoices that do not meet reimbursement requirements or company management standards being processed for reimbursement. With social development and the continuous improvement of people's living standards, smart devices are becoming increasingly common in daily life, among which automated document processing equipment is being used more and more frequently.

[0003] Existing automated document processing equipment can temporarily store documents. Documents temporarily stored in the equipment are retrieved by finance personnel after approval. Documents that have not been approved or whose approval has failed are temporarily stored in the equipment. However, for large enterprises or during peak expense reimbursement periods, the large number of reimbursement documents leads to an increase in documents that have not been approved in a timely manner, which the automated processing equipment cannot handle. Adding more automated processing equipment simply to increase capacity results in high costs. Summary of the Invention

[0004] In view of the shortcomings of the existing technology, the purpose of this invention is to provide a document processing and storage system to solve the problem that existing automatic document processing equipment cannot meet the document storage requirements.

[0005] To achieve the above objectives, the embodiments of the present invention provide the following technical solutions:

[0006] A document processing and storage system includes: a document acquiring machine, a transport vehicle, and a storage rack; the document acquiring machine is equipped with an exchange rack and a document box, the document box being placed on the exchange rack; the transport vehicle includes a mobile frame, a storage bin, and a receiving bin, the storage bin being located on one side of the mobile frame, the receiving bin being located on the other side of the mobile frame, and the receiving bin being rotatably connected to the mobile frame; the document acquiring machine is used to move processed documents into the document box, and the transport vehicle moves the document box between the exchange rack and the storage rack via the receiving bin.

[0007] Optionally, there are multiple storage bins, which are arranged sequentially along the vertical direction of the movable frame, and the receiving bin is slidably connected to the movable frame along the vertical direction.

[0008] Optionally, the receiving bin includes a bin body, a lifting seat, and a turntable. The lifting seat is mounted on the movable frame and can be raised and lowered on the movable frame. A turntable is provided at the outer end of the lifting seat, and the bin body is disposed on the turntable. The bin body can rotate around the central axis of the turntable.

[0009] Optionally, a slide rail gripper is provided inside the chamber, and the slide rail gripper is slidably connected to the chamber in a transverse direction. The slide rail gripper is U-shaped, and the opening of the slide rail gripper faces the outside of the chamber.

[0010] Optionally, the slide rail gripper is provided with a hook, which is located on the side wall at one end of the slide rail gripper opening. The hook is rotatably connected to the slide rail gripper, and the rotation direction of the hook is perpendicular to the movement direction of the slide rail gripper.

[0011] Optionally, the ticket box includes a temporary storage box and a filing box. The temporary storage box has multiple partitions arranged in parallel inside, which divide the temporary storage box into multiple layers. The filing box has no partitions and has a cavity inside.

[0012] Optionally, the storage rack is provided with multiple layers of carrying plates, with a set gap between the carrying plates. The ticket box is placed on the carrying plates, and an identification plate is provided on the front of the storage rack for attaching labels.

[0013] Optionally, the carrier plate is provided with an opening located at the position where the ticket box is placed.

[0014] Optionally, the acquiring machine further includes a scanning unit and a transport unit. The scanning unit and the interaction frame are arranged around the transport unit. The transport unit includes a clamping component and a driving component. The driving component drives the clamping component to rotate around the scanning unit and the interaction frame, and drives the clamping component to move vertically and forward and backward.

[0015] This invention also provides a method for processing and storing tickets using the ticket processing and storage system described above, comprising: moving a transport vehicle to an exchange rack or storage rack position, exchanging ticket boxes through the cooperation of a receiving bin and a storage bin, and moving the transport vehicle to a storage rack or exchange rack position to place the ticket boxes.

[0016] One or more technical solutions provided in the embodiments of the present invention have at least the following technical effects or advantages:

[0017] The document processing and storage system of this invention forms a warehouse structure by equipping the acquiring machine with a transport vehicle and storage racks. The rear storage racks can be infinitely expanded, thus solving the problem of limited acquiring machine capacity. It not only allows for the temporary storage of more documents but also enables document archiving and management. Documents that have completed all processes are directly archived and stored on the storage racks, eliminating the need for further collection by financial personnel. Simultaneously, through the rotating connection of the receiving bin and its arrangement on the opposite side of the storage bin, the document box can be retrieved and placed in a single transport, improving replacement efficiency.

[0018] Advantages of additional aspects of the invention will be set forth in the description which follows, and in part will be obvious from the description, or may be learned by practice of the invention. Attached Figure Description

[0019] The accompanying drawings, which form part of this invention, are used to provide a further understanding of the invention. The illustrative embodiments of the invention and their descriptions are used to explain the invention and do not constitute an improper limitation of the invention.

[0020] Figure 1 This is a schematic diagram of the overall ticket processing and storage system provided in an embodiment of the present invention;

[0021] Figure 2 This is a schematic diagram of a transport vehicle provided in an embodiment of the present invention;

[0022] Figure 3 This is a schematic diagram of the interior of the receiving bin provided in an embodiment of the present invention;

[0023] Figure 4 This is a schematic diagram of the bottom of the receiving bin provided in an embodiment of the present invention;

[0024] Figure 5 This is a side view of the receiving bin provided in an embodiment of the present invention;

[0025] Figure 6 This is a schematic diagram of the storage rack and payment terminal provided in an embodiment of the present invention;

[0026] Figure 7 This is a schematic diagram of a storage rack provided in an embodiment of the present invention;

[0027] In the diagram: 1. Order taker; 11. Interchange rack; 2. Transport vehicle; 21. Receiving bin; 211. Bin body; 212. Lifting seat; 213. Guide angle; 214. Hook; 215. Slide rail gripper; 216. Turntable; 22. Moving frame; 23. Storage bin; 231. Guide port; 3. Storage rack; 31. Opening; 32. Identification board; 41. Filing box; 42. Temporary storage box;

[0028] The distances or dimensions between parts have been exaggerated to show their positions; the diagram is for illustrative purposes only. Detailed Implementation

[0029] It should be noted that the following detailed descriptions are illustrative and intended to provide further explanation of the invention. Unless otherwise specified, all technical and scientific terms used in this invention have the same meaning as commonly understood by one of ordinary skill in the art to which this invention pertains. Terminology Explanation: The terms "installation," "connection," "linking," and "fixing" in this invention should be interpreted broadly. For example, they can refer to a fixed connection, a detachable connection, or an integral connection; they can refer to a mechanical connection, a direct connection, or an indirect connection through an intermediate medium; they can refer to an internal connection between two elements, or the interaction between two elements. Those of ordinary skill in the art can understand the specific meaning of the terms in this invention according to the specific circumstances.

[0030] An invention patent (publication number CN116002261A) discloses an automatic document processing device and method. In this device, a temporary storage unit works in conjunction with a transport unit to temporarily store submitted documents in different storage layers. If a document is approved, it is transported to a collection box for collection by finance personnel; if the document is not approved, it is temporarily stored in the temporary storage unit of the automatic processing device. As described in the background section, for large enterprises or during peak reimbursement periods, the number of reimbursement documents is large, leading to an increase in unapproved documents, which the automatic processing device cannot handle. However, adding more automatic processing devices simply to increase capacity results in high costs. To solve the above technical problems, this invention proposes a document processing and storage system.

[0031] like Figure 1 As shown, an embodiment of the present invention proposes a document processing and storage system, including: a document receiving machine 1, a transport vehicle 2, and a storage rack 3; the document receiving machine 1 is provided with an interaction rack 11 and a document box, and the document box is placed on the interaction rack 11; the transport vehicle 2 is in the form of an AGV, and the transport vehicle 2 includes a mobile frame 22, a storage bin 23, and a receiving bin 21. The storage bin 23 is located on one side of the mobile frame 22, and the receiving bin 21 is located on the other side of the mobile frame 22, and the receiving bin 21 is rotatably connected to the mobile frame 22; the document receiving machine 1 is used to move the processed documents into the document box, and the transport vehicle 2 moves the document box between the interaction rack 11 and the storage rack 3 through the receiving bin 21.

[0032] The document processing and storage system of this invention forms a warehouse structure by equipping the acquiring machine 1 with a transport vehicle 2 and storage racks 3. The storage racks 3 can be infinitely expanded at the rear, thus solving the problem of limited capacity of the acquiring machine 1. It can not only temporarily store more documents but also be used for document archiving management. Documents that have completed all processes are directly archived and stored on the storage racks 3, eliminating the need for further collection by financial personnel. Simultaneously, through the rotating connection of the receiving bin 21 and its opposite arrangement with the storage bin 23, the two actions of retrieving and placing the document box can be completed in a single transport, improving replacement efficiency.

[0033] The payment terminal 1 in this embodiment can adopt existing technology and does not require excessive storage space. The payment terminal 1 includes a scanning unit and a transport unit. The scanning unit and the interaction frame 11 are arranged around the transport unit. The transport unit includes a clamping component and a driving component. The driving component drives the clamping component to rotate around the scanning unit and the interaction frame 11, and drives the clamping component to move vertically and forward and backward.

[0034] Depending on their intended use, the ticket boxes are divided into temporary storage boxes 42 and filing boxes 41, such as... Figure 6 As shown, the temporary storage box 42 has multiple partitions arranged in parallel inside, dividing it into multiple layers. The filing box 41 has no partitions and is an empty cavity. The temporary storage box 42 is used to temporarily store documents that have not yet completed the process. Dividing the temporary storage box 42 into multiple layers to store different documents facilitates the removal of the corresponding documents when problems arise. The filing box 41 is used to store documents that have completed the process. It does not have partitions but is designed as an empty cavity, which can hold more documents.

[0035] The acquiring machine 1 has multiple slots on its interactive frame 11, each slot accommodating one ticket box for use by the acquiring machine 1. Multiple storage bins 23 are arranged sequentially along the vertical direction of the movable frame 22. A receiving bin 21 is slidably connected vertically to the movable frame 22, and the receiving bin 21 can be raised to a high position for grabbing and stacking. Figure 2 As shown, the left side of the mobile frame 22 has a receiving bin 21, which can rotate and be raised and lowered. The right side of the mobile frame 22 has six storage bins 23. During transportation, the ticket boxes (empty filing boxes 41, empty temporary storage boxes 42, or temporary storage boxes 42 containing tickets) on the storage rack 3 can be placed in different storage bins through the receiving bin 21 and moved to the position of the receiving machine 1. The ticket boxes on the storage bins 23 and the ticket boxes on the receiving machine 1's interaction rack 11 can be replaced by raising, lowering, and rotating the receiving bin 21.

[0036] like Figure 3 , Figure 4 , Figure 5As shown, the receiving bin 21 includes a bin body 211, a lifting seat 212, and a turntable 216. The lifting seat 212 is mounted on the movable frame 22 and can be raised and lowered on the movable frame 22. The turntable 216 is provided at the outer end of the lifting seat 212, and the bin body 211 is disposed on the turntable 216. The bin body 211 can rotate around the central axis of the turntable 216. A slide rail gripper 215 is provided inside the bin body 211. The slide rail gripper 215 is slidably connected to the bin body 211 in a transverse direction. The slide rail gripper 215 is U-shaped, and the opening 31 of the slide rail gripper faces the outside of the bin body 211. The slide rail gripper 215 is provided with a hook 214, which is located on the side wall at one end of the opening 31 of the slide rail gripper 215. The hook 214 is rotatably connected to the slide rail gripper 215, and the rotation direction of the hook 214 is perpendicular to the movement direction of the slide rail gripper 215.

[0037] The process of retrieving and placing items from the receiving bin 21 on the storage bin 23, storage rack 3, or interactive rack 11 is the same. The following explanation uses the retrieval and placement of the ticket box on the storage bin 23 as an example. The opening 31 of the receiving bin 21's body 211 faces the storage bin 23. The receiving bin 211 moves to the height of the corresponding storage bin 23 via the lifting seat 212. The sliding gripper inside the receiving bin 211 moves towards the storage bin 23, inserting itself into the outside of the ticket box in a semi-enclosed manner. At this time, the hook 214 rotates 90°, meaning the hook 214 is laterally locked behind the ticket box. The sliding gripper retracts into the receiving bin 211. Through the cooperation of the sliding gripper and the hook 214, the ticket box is retracted into the receiving bin 211. The transport vehicle 2 moves to the storage rack 3 or the interaction rack 11, the bin 211 rotates 180° so that the opening 31 of the bin 211 faces away from the storage bin 23, and the ticket box is pushed onto the storage rack 3 or the interaction rack 11 by the sliding gripper. The hook 214 rotates 90°, that is, the hook 214 rotates from horizontal to vertical, and the sliding gripper retracts into the bin 211, completing the transport of the ticket box.

[0038] Furthermore, a guide opening 231 is provided at the end of the storage bin 23. The guide opening 231 is a flared opening, which facilitates the guidance when pushing the ticket box into the storage bin 23. Similarly, a guide angle 213 is provided at the bottom of the bin body 211 of the receiving bin 21. The guide angle 213 is also a flared opening, which facilitates the guidance when pulling the ticket box back into the receiving bin 21.

[0039] like Figure 7As shown, the storage rack 3 is provided with multiple layers of carrying trays, with predetermined gaps between the trays. The ticket box is placed on the carrying trays. A label plate 32 is provided on the front of the storage rack 3, and labels are affixed to the label plate 32. A QR code can be affixed to the label plate 32 for verification by the transport vehicle 2. Furthermore, an opening 31 is provided on the carrying tray, located at the position where the ticket box is placed. By using the opening 31 on the carrying tray at the ticket box placement position, the storage rack 3 can accommodate transport vehicles 2 that lift and move the ticket box from below, thus adapting to different transport vehicles 2.

[0040] Based on the aforementioned ticket processing and storage system, this embodiment also proposes a ticket processing and storage method. The transport vehicle 2 moves to the exchange rack 11 or storage rack 3, and the ticket boxes are exchanged through the cooperation of the receiving bin 21 and the storage bin 23. The transport vehicle 2 then moves to the storage rack 3 or exchange rack 11 to place the ticket boxes. Details are as follows:

[0041] S100 reimbursement personnel place the documents or files to be reimbursed into the receipt collector 1, which automatically receives the documents through a scanner or a specific window.

[0042] The S200 acquiring machine 1 has a built-in host computer that analyzes and judges whether the documents are compliant. compliant documents are transported by the three-axis chuck built into the acquiring machine 1 to the temporary storage box 42 or the filing box 41 of the interactive rack 11.

[0043] When the temporary storage box 42 or the archive box 41 at the interaction point of the temporary storage / archive box 41 is full, the host computer calls the transport vehicle 2 to move to the designated position and grab the temporary storage box 42 or the archive box 41 into the internal storage of the transport vehicle 2.

[0044] S301 transport vehicle 2 moves to the position of the interaction frame 11. At this time, the opening 31 of the receiving bin 21 faces outward, towards the ticket box that needs to be transported.

[0045] The S302 slide rail gripper 215 extends forward, forming a wrapping posture around the ticket box.

[0046] The S303 slide rail gripper 215 retracts, pulling the ticket box back into the receiving bin 21.

[0047] S304 receiving bin 21 rotates by itself, at which point it rotates 180 degrees and the opening 31 faces the storage bin 23.

[0048] The S305 slide rail gripper 215 extends forward, pulling the ticket box into the storage bin 23.

[0049] The S400 transport vehicle 2 moves to the storage rack 3 and places the ticket box in the storage bin 23 onto the storage rack 3 through the receiving bin 21. At the same time, the empty temporary storage box 42 or filing box 41 is placed back onto the storage bin 23.

[0050] Steps S300 and S400 are executed repeatedly to replace the ticket box on the interaction rack 11 and the ticket box on the storage rack 3 through the receiving bin 21 and storage bin 23 of the transport vehicle 2.

[0051] While the specific embodiments of the present invention have been described above in conjunction with the accompanying drawings, this is not intended to limit the scope of protection of the present invention. Those skilled in the art should understand that various modifications or variations that can be made by those skilled in the art without creative effort based on the technical solutions of the present invention are still within the scope of protection of the present invention.

Claims

1. A method for processing and storing tickets in a ticket processing and storage system, characterized in that, include: Payment terminals, transport vehicles, and storage racks; The acquiring machine is equipped with an interaction frame and a ticket box, with the ticket box placed on the interaction frame; the transport vehicle includes a mobile frame, a storage bin, and a receiving bin, with the storage bin located on one side of the mobile frame and the receiving bin located on the other side of the mobile frame, and the receiving bin being rotatably connected to the mobile frame. The acquiring machine is used to move the processed documents into the ticket box, and the transport vehicle moves the ticket box between the exchange rack and the storage rack through the receiving bin; The ticket box includes a temporary storage box and a filing box. The temporary storage box has multiple partitions arranged in parallel inside, which divide the temporary storage box into multiple layers. The filing box has no partitions and is a hollow cavity. The transport vehicle moves to the exchange rack or storage rack position, and the ticket boxes are exchanged through the cooperation of the receiving bin and the storage bin. The transport vehicle then moves to the storage rack or exchange rack position to place the ticket boxes. The specific steps are as follows: S100 The person seeking reimbursement puts the documents or files to be reimbursed into the receiving machine, which automatically receives the documents through a scanner or a specific window; The S200 acquiring machine's built-in host computer analyzes and judges whether the documents are compliant. compliant documents are transported by the acquiring machine's built-in three-axis chuck to the temporary storage box or archive box of the interactive rack. When the temporary storage box or archive box at the S300 interaction point is full, the host computer calls the transport vehicle to move to the designated location and grab the temporary storage box or archive box into the internal storage of the transport vehicle. The S301 transport vehicle moves to the position of the interlocking frame. At this time, the opening of the receiving compartment faces outward, towards the ticket box that needs to be moved. The S302 slide rail gripper extends forward to form a wrapping posture around the ticket box; The S303 slide rail gripper retracts, pulling the ticket box back into the receiving compartment along with it. S304 The receiving hopper rotates 180 degrees, with the opening facing the storage hopper. The S305 slide rail gripper extends forward, pulling the ticket box into the storage bin position; The S400 transport vehicle moves to the storage rack position, places the ticket box in the storage bin onto the storage rack through the receiving bin, and at the same time puts the empty temporary storage box or filing box back onto the storage bin. Steps S300 and S400 are executed repeatedly to replace the ticket boxes on the interaction rack and the ticket boxes on the storage rack through the receiving bin and storage bin of the transport vehicle.

2. The document processing and storage method of the document processing and storage system as described in claim 1, characterized in that, The storage bins are multiple, and the multiple storage bins are arranged sequentially along the vertical direction of the movable frame. The receiving bin is slidably connected to the movable frame along the vertical direction.

3. The document processing and storage method of the document processing and storage system as described in claim 2, characterized in that, The receiving bin includes a bin body, a lifting seat, and a turntable. The lifting seat is mounted on the movable frame and can be raised and lowered on the movable frame. A turntable is provided at the outer end of the lifting seat, and the bin body is set on the turntable. The bin body can rotate around the central axis of the turntable.

4. The document processing and storage method of the document processing and storage system as described in claim 3, characterized in that, The chamber is equipped with a sliding rail gripper, which is slidably connected to the chamber in the lateral direction. The sliding rail gripper is U-shaped, and its opening faces outward from the chamber.

5. The document processing and storage method of the document processing and storage system as described in claim 4, characterized in that, The slide rail gripper is equipped with a hook, which is located on the side wall at one end of the slide rail gripper opening. The hook is rotatably connected to the slide rail gripper, and the rotation direction of the hook is perpendicular to the movement direction of the slide rail gripper.

6. The document processing and storage method of the document processing and storage system as described in claim 1, characterized in that, The storage rack is provided with multiple layers of carrying plates with a set gap between them. The ticket box is placed on the carrying plates. The front of the storage rack is provided with a label plate for attaching labels.

7. The document processing and storage method of the document processing and storage system as described in claim 6, characterized in that, The loading plate has an opening located at the position where the ticket box is placed.

8. The document processing and storage method of the document processing and storage system as described in claim 1, characterized in that, The acquiring machine also includes a scanning unit and a transport unit. The scanning unit and the interaction frame are arranged around the transport unit. The transport unit includes a clamping component and a driving component. The driving component drives the clamping component to rotate around the scanning unit and the interaction frame, and drives the clamping component to move vertically and forward and backward.

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