A medical record storage device and system

Abstract

This invention relates to the field of medical information management technology, specifically disclosing a medical record storage device and system. The system includes a status monitoring module, a speed acquisition module, and a retrieval module running on a processor. The status monitoring module determines whether the medical staff's identity information has been read when the medical record folder is removed. The speed acquisition module acquires the approach speed of the medical staff approaching the device and the real-time departure speed when the status monitoring module determines that the medical staff's identity information has not been read. The retrieval module outputs an alarm sound and an alarm display when the status monitoring module determines that the medical staff's identity information has not been read. It also calculates the average speed of the approach and departure speeds and controls the speaker to stop outputting the alarm sound when the average speed exceeds a preset threshold. The technical solution of this invention can ensure standardized daily management and provide undisturbed access in emergency situations.

Description

Technical Field

[0001] This invention relates to the field of medical information management technology, and in particular to a medical record storage device and system. Background Technology

[0002] In the daily clinical work of hospitals, medical record carts are an indispensable piece of equipment for medical staff to conduct ward rounds, provide nursing care, and manage medical records. Traditional medical record carts are typically designed as mobile cabinets with multiple horizontal slots, each containing a medical record folder holding the corresponding patient's paper medical records. For ease of retrieval, the slots are usually arranged sequentially from top to bottom according to the ward's bed numbers, such as bed 1, bed 2, bed 3, etc. When executing medical orders or recording patient conditions, medical staff must locate the corresponding slot based on the bed number, manually remove the medical record folder for review or writing, and then return it to its original position after use.

[0003] However, this purely manual management model has exposed many security and efficiency risks in practical applications. First, due to the lack of effective monitoring methods, the retrieval and return of medical record folders rely entirely on the conscientiousness of medical staff, which often results in misplaced folders, loss, or unauthorized access, making it difficult to guarantee the security of medical information.

[0004] Although some smart medical record cabinets with electronic locks have been piloted in hospitals in recent years, requiring medical staff to authorize unlocking before operation, it has been found that this mandatory authorization-before-operation logic has created new problems in high-intensity medical environments. Especially in emergency scenarios such as sudden myocardial infarction or respiratory arrest, every second is crucial for resuscitation. If medical records are needed, medical staff often need to obtain them quickly and have no time to follow the unlocking procedure.

[0005] Therefore, there is a need for a medical record storage device and system that can ensure standardized daily management while providing undisturbed release in emergency situations. Summary of the Invention

[0006] One of the objectives of this invention is to provide a medical record storage device that can ensure standardized daily management and provide undisturbed access in emergency situations.

[0007] To solve the above-mentioned technical problems, this application provides the following technical solution: A medical record storage device includes a device body with multiple slots for storing medical record folders arranged from top to bottom on the device body. The device body also includes a processor, and a pressure switch, an NFC sensor, an ultrasonic sensor, a camera, a speaker, and a display, which are electrically connected to the processor respectively. The pressure switch is located in the slot and is used to detect whether the medical record folder has been removed. The NFC sensor is used to read information from the NFC tag; Ultrasonic sensors are used to detect the speed data of medical personnel approaching and leaving the device. The camera is used to capture images in front of the device. The speaker and the display are used to output alarm sounds and alarm screens according to the processor's instructions, respectively.

[0008] The second objective of this invention is to provide a medical record storage system for use in the aforementioned medical record storage device. The system includes a status monitoring module, a speed acquisition module, and a retrieval module running on a processor. The status monitoring module is used to determine whether the NFC sensor has read the medical staff's identity information through the medical staff's NFC tag when the pressure switch detects that the medical record folder has been taken out; The speed acquisition module is used to call the ultrasonic sensor to obtain the approach speed of the medical staff to the device body and the real-time departure speed of the medical staff from the device body when the status monitoring module determines that the identity information of the medical staff has not been read. The acquisition module is used to control the speaker and display to output alarm sounds and alarm display images when the status monitoring module determines that the identity information of medical personnel has not been read; it is also used to calculate the average speed of approach speed and departure speed, and to control the speaker to stop outputting alarm sounds when the average speed is determined to be greater than a preset threshold.

[0009] Furthermore, it also includes a communication module and an information acquisition module running on the processor; The information acquisition module is used to obtain basic patient information corresponding to each slot from the hospital system through the communication module, wherein the slot corresponds one-to-one with the bed number. The retrieval module is also used to determine the target slot corresponding to the retrieved medical record folder based on the released pressure switch when the status monitoring module determines that the medical staff's identity information has been read, and to display the patient's basic information corresponding to the target slot on the display.

[0010] Furthermore, the acquisition module is also used to call the camera to take a picture and archive it when the status monitoring module determines that the identity information of the medical staff has not been read.

[0011] Furthermore, it also includes a return verification module running on the processor, which is used to display the corresponding patient basic information on the display when it receives bed information from the NFC tag on the medical record folder read by the NFC sensor; It is also used to determine whether the currently inserted slot matches the bed information of the NFC tag on the medical record folder when the pressure switch detects that the medical record folder has been inserted into the slot. If it is determined that they do not match, it controls the speaker to emit an alarm sound.

[0012] Furthermore, it also includes a data archiving module running on the processor, which is used to create and record an operation log in real time, including the operation time, target slot number and associated patient basic information, when the pressure switch detects a change in the status of the medical record folder. The data archiving module is also used to automatically mark retrieval attributes in the operation log based on the logical processing results of the retrieval module. The retrieval attributes include normal retrieval, emergency retrieval, and illegal retrieval. When the access attribute is emergency access or unauthorized access, the data archiving module synchronously calls the speed data obtained by the speed acquisition module and the on-site photos taken by the camera, and stores them in association with the operation log; The data archiving module is also used to update the identity information of medical staff obtained from the card swipe to the corresponding operation log after detecting that medical staff have performed a card swipe operation; The data archiving module is also used to upload operation logs to the hospital system via the communication module.

[0013] Furthermore, it also includes a scene verification module running on the processor, which is used to retrieve the patient's medical data corresponding to the target slot in the hospital system through the communication module after the data archiving module initially marks the access attribute of the medical record folder as urgent access, after a preset time. The scenario verification module is also used to analyze whether the medical data contains preset emergency trigger features, which include emergency medical orders, emergency room occupancy status, or emergency surgery scheduling information. If it is determined that the medical status data does not contain emergency trigger features, the scenario verification module will mark the corresponding access attribute as illegal access instead of emergency access.

[0014] This solution effectively prevents unauthorized access to medical records under normal circumstances. In emergency situations where every second counts, it automatically and silently allows access by capturing the characteristics of medical personnel, avoiding cumbersome unlocking and authorization processes that could delay crucial moments. Even in emergencies where cardless access is permitted, the system still verifies the authenticity of emergency access through image capture, speed measurement, and automatic data comparison with the hospital system, preventing unauthorized access under the guise of an emergency and ensuring the security of medical information. Furthermore, the solution utilizes two-way verification between the NFC tag on the medical record folder and its slot to prevent incorrect or missing insertions during manual return. It also supports post-event card swipe updates to the operation log, making the entire medical record circulation chain clearly traceable. Attached Figure Description

[0015] Figure 1 This is a logic block diagram of an embodiment of a medical record storage system. Detailed Implementation

[0016] The following detailed description illustrates the specific implementation method: Example 1 This embodiment of a medical record storage device includes a device body with multiple slots arranged from top to bottom for storing medical record folders. The device body also includes a processor, a pressure switch, an NFC sensor, an ultrasonic sensor, a camera, a speaker, and a display, all electrically connected to the processor.

[0017] The pressure switch is located at the bottom of the slot and is used to detect whether the medical record folder has been removed. In this embodiment, in order to make full contact between the medical record folder and the pressure switch, the slot has a certain angle, with the inner side of the slot being lower and the outer side being higher, so that medical staff can easily insert the medical record folder into the bottom of the slot. The NFC sensor is used to read information from the NFC tag; Ultrasonic sensors are used to detect the speed data of medical personnel approaching and leaving the device. The camera is used to capture images in front of the device. The speaker and the display are used to output alarm sounds and alarm screens according to the processor's instructions, respectively.

[0018] like Figure 1 As shown, this embodiment also provides a medical record storage system applied to the above-mentioned medical record storage device. The system includes a communication module, a status monitoring module, a speed acquisition module, a retrieval module, an information acquisition module, a return verification module, a data archiving module, and a scene verification module running on a processor.

[0019] The status monitoring module is used to determine whether the NFC sensor has read the medical staff's identity information through the medical staff's NFC tag when the pressure switch detects that the medical record folder has been taken out; The speed acquisition module is used to call the ultrasonic sensor to obtain the approach speed of the medical staff to the device body and the real-time departure speed of the medical staff from the device body when the status monitoring module determines that the identity information of the medical staff has not been read. The acquisition module is used to control the speaker and display to output alarm sounds and alarm images when the status monitoring module determines that the identity information of medical personnel has not been read. It is also used to calculate the average speed between approach and departure speeds, and to control the speaker to stop outputting alarm sounds when the average speed exceeds a preset threshold. In this embodiment, the preset threshold range for the average speed is 2.0 m / s to 3.0 m / s, for example, it can be set to 2.5 m / s. Through testing, the normal walking speed of a person is usually around 1.0 m / s to 1.5 m / s, while the speed often exceeds 2.0 m / s when running or walking quickly in an emergency. By setting this threshold, it is possible to accurately identify whether medical personnel are in a state of rapid movement during an emergency rescue.

[0020] The information acquisition module is used to retrieve basic patient information corresponding to each slot from the hospital system via the communication module. Each slot corresponds one-to-one with a bed number; for example, slot 1 corresponds to bed 1. Basic patient information includes name, gender, age, and bed number. The retrieval module is also used to determine the target slot corresponding to the retrieved medical record folder based on the released pressure switch when the status monitoring module determines that the medical staff's identity information has been read, and to display the patient's basic information corresponding to the target slot on the display.

[0021] The retrieval module is also used to take photos and archive them when the status monitoring module determines that the identity information of medical staff has not been read.

[0022] The return verification module is used to display the corresponding patient's basic information on the display when it receives the bed information of the NFC tag on the medical record folder read by the NFC sensor; for example, if the bed information of the NFC tag on a certain medical record folder is bed number 1, the medical record folder contains the medical record of the patient in bed number 1 by default.

[0023] The return verification module is also used to determine whether the slot currently inserted matches the bed information of the NFC tag attached to the medical record folder when the pressure switch detects that the medical record folder has been inserted into the slot. If a mismatch is found, the module controls the speaker to emit an alarm sound to remind medical staff that the medical record folder has been placed in the wrong slot.

[0024] The data archiving module is used to create and record an operation log in real time when the pressure switch detects a change in the status of the medical record folder. The log includes the operation time, the target slot number, and the basic information of the associated patient. The data archiving module is also used to automatically mark retrieval attributes in the operation log based on the logical processing results of the retrieval module. The retrieval attributes include normal retrieval, emergency retrieval, and illegal retrieval. When the access attribute is emergency access or unauthorized access, the data archiving module synchronously calls the speed data obtained by the speed acquisition module and the on-site photos taken by the camera, and stores them in association with the operation log; The data archiving module is also used to update the identity information of medical staff obtained from the card swipe to the corresponding operation log after detecting that medical staff have performed a card swipe operation; The data archiving module is also used to upload operation logs to the hospital system via the communication module.

[0025] The scenario verification module is used to retrieve the patient's medical data corresponding to the target slot in the hospital system through the communication module after the data archiving module has initially marked the access attribute of the medical record folder as urgent access and a preset time has elapsed. The scenario verification module is also used to analyze whether the medical data contains preset emergency trigger features, which include emergency medical orders, emergency room occupancy status, or emergency surgery scheduling information. If it is determined that the medical status data does not contain emergency trigger features, the scenario verification module will mark the corresponding access attribute as illegal access instead of emergency access.

[0026] The following examples illustrate the complete working process of this system in different scenarios: In a routine ward round scenario, medical staff approach the medical record storage device, swipe their work badge (NFC tag), and after the status monitoring module reads their identity information, they remove the medical record folder for bed number 1. The display then shows the basic information of the patient in bed number 1, and the data archiving module automatically records an operation log indicating normal retrieval.

[0027] In an emergency scenario involving sudden cardiac arrest or other life-threatening emergencies, medical staff, without time to swipe their cards, rush to the medical record storage device, pull out the file folder, and head towards the ward. The system, failing to read the NFC information, triggers an alarm and captures a photo of the scene. Simultaneously, an ultrasonic sensor detects that the average speed of the approaching and departing medical staff reaches 2.8 m / s, exceeding the preset threshold of 2.5 m / s. The retrieval module stops the alarm. The data archiving module initially marks this operation as an emergency retrieval and uploads the associated photo and speed data. After the rescue, the scenario verification module retrieves hospital system data via the communication module, verifying that an emergency medical order was indeed issued for that bed, thus confirming the legality and validity of the emergency retrieval.

[0028] In unauthorized access scenarios, if unauthorized personnel or medical staff not in an emergency directly retrieve medical records without swiping their cards, their average walking speed is typically around 1.2 m / s, lower than the preset threshold of 2.5 m / s. In this case, the speaker will continuously emit an alarm sound, the camera will take a photo for archiving, and the data archiving module will directly mark the access as unauthorized and report it.

[0029] When medical records are returned, the return verification module displays the corresponding patient's basic information on the screen upon receiving bed information from the NFC tag attached to the medical record folder, which is read via an NFC sensor. When a pressure switch detects that a medical record folder has been inserted into a slot, the return verification module determines whether the slot matches the bed information on the NFC tag attached to the medical record folder. If a mismatch is detected, the module controls the speaker to emit an alarm sound to remind medical staff that the medical record folder has been placed in the wrong slot, preventing medical records from being misplaced.

[0030] This solution uses a linkage between ultrasonic speed measurement and alarm blocking. Under normal circumstances, the system strictly prevents unauthorized access to medical records. In critical emergency situations, it automatically and silently allows access by capturing the characteristics of medical personnel, avoiding cumbersome unlocking and authorization processes that could delay crucial moments. Even in emergencies where cardless access is permitted, the system still verifies the authenticity of emergency access through image capture, speed measurement, and automatic data comparison with the hospital system, completely eliminating unauthorized access under the guise of an emergency and ensuring the security of medical information. This solution also utilizes two-way verification between the NFC tag on the medical record folder and its slot to prevent incorrect or missing insertions during manual return. Furthermore, it supports post-event card swipe updates to the operation log, making the entire medical record circulation chain clear, traceable, and with clearly defined responsibilities.

[0031] The above are merely embodiments of the present invention. The invention is not limited to the fields covered by these embodiments. Commonly known structures and characteristics in the solutions are not described in detail here. Those skilled in the art are aware of all common technical knowledge in the field prior to the application date or priority date, are able to access all existing technologies in that field, and have the ability to apply conventional experimental methods prior to that date. Those skilled in the art can, under the guidance of this application, improve and implement this solution in combination with their own capabilities. Some typical known structures or methods should not be obstacles for those skilled in the art to implement this application. It should be noted that those skilled in the art can make several modifications and improvements without departing from the structure of the present invention. These should also be considered within the scope of protection of the present invention, and will not affect the effectiveness of the implementation of the present invention or the practicality of the patent. The scope of protection claimed in this application should be determined by the content of its claims, and the specific embodiments described in the specification can be used to interpret the content of the claims.

Claims

1. A medical record storage device, comprising a device body, wherein the device body is provided with a plurality of slots arranged from top to bottom for storing medical record folders, characterized in that, The device also includes a processor, as well as a pressure switch, an NFC sensor, an ultrasonic sensor, a camera, a speaker, and a display, all electrically connected to the processor. The pressure switch is located in the slot and is used to detect whether the medical record folder has been removed. The NFC sensor is used to read information from the NFC tag; Ultrasonic sensors are used to detect the speed data of medical personnel approaching and leaving the device. The camera is used to capture images in front of the device. The speaker and the display are used to output alarm sounds and alarm screens according to the processor's instructions, respectively.

2. A medical record storage system, applied to the medical record storage device of claim 1, characterized in that, The system includes a status monitoring module, a speed acquisition module, and an acquisition module running on the processor; The status monitoring module is used to determine whether the NFC sensor has read the medical staff's identity information through the medical staff's NFC tag when the pressure switch detects that the medical record folder has been taken out; The speed acquisition module is used to call the ultrasonic sensor to obtain the approach speed of the medical staff to the device body and the real-time departure speed of the medical staff from the device body when the status monitoring module determines that the identity information of the medical staff has not been read. The acquisition module is used to control the speaker and display to output alarm sounds and alarm screens when the status monitoring module determines that the identity information of medical staff has not been read. It is also used to calculate the average speed between approach speed and departure speed, and to control the speaker to stop outputting an alarm sound when the average speed is determined to be greater than a preset threshold.

3. The medical record storage system according to claim 2, characterized in that: It also includes a communication module and an information acquisition module running on the processor; The information acquisition module is used to obtain basic patient information corresponding to each slot from the hospital system through the communication module, wherein the slot corresponds one-to-one with the bed number. The retrieval module is also used to determine the target slot corresponding to the retrieved medical record folder based on the released pressure switch when the status monitoring module determines that the medical staff's identity information has been read, and to display the patient's basic information corresponding to the target slot on the display.

4. The medical record storage system according to claim 3, characterized in that: The acquisition module is also used to take a picture and archive it when the status monitoring module determines that the identity information of the medical staff has not been read.

5. The medical record storage system according to claim 4, characterized in that: It also includes a return verification module running on the processor, which displays the corresponding patient basic information on the display when it receives bed information from the NFC tag on the medical record folder read by the NFC sensor; It is also used to determine whether the currently inserted slot matches the bed information of the NFC tag on the medical record folder when the pressure switch detects that the medical record folder has been inserted into the slot. If it is determined that they do not match, it controls the speaker to emit an alarm sound.

6. The medical record storage system according to claim 5, characterized in that: It also includes a data archiving module running on the processor, which is used to create and record an operation log in real time when the pressure switch detects a change in the status of the medical record folder. This log includes the operation time, the target slot number, and the associated basic patient information. The data archiving module is also used to automatically mark retrieval attributes in the operation log based on the logical processing results of the retrieval module. The retrieval attributes include normal retrieval, emergency retrieval, and illegal retrieval. When the access attribute is emergency access or unauthorized access, the data archiving module synchronously calls the speed data obtained by the speed acquisition module and the on-site photos taken by the camera, and stores them in association with the operation log; The data archiving module is also used to update the identity information of medical staff obtained from the card swipe to the corresponding operation log after detecting that medical staff have performed a card swipe operation; The data archiving module is also used to upload operation logs to the hospital system via the communication module.

7. The medical record storage system according to claim 6, characterized in that: It also includes a scene verification module running on the processor, which is used to retrieve the patient's medical data corresponding to the target slot in the hospital system through the communication module after the data archiving module initially marks the access attribute of the medical record folder as urgent access, after a preset time. The scenario verification module is also used to analyze whether the medical data contains preset emergency trigger features, which include emergency medical orders, emergency room occupancy status or emergency surgery scheduling information. If the medical status data is determined not to contain emergency trigger features, the scene verification module will mark the corresponding access attribute as an illegal access instead of an emergency access attribute.

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