Medicine inventory system and method of operating the same
Patent Information
- Application Number
- CN202510488622.1
- Authority / Receiving Office
- CN · China
- Patent Type
- Applications(China)
- Current Assignee / Owner
- Filing Date
- 2025-04-18
- Publication Date
- 2026-10-23
AI Technical Summary
[0003]而一般医院中的药局内皆会设置有调剂台，并于调剂台的药柜每一个抽屉内收纳有多个药盒，且各药盒内分别存放有锭剂、胶囊、针剂、喷剂或栓剂等药品，可供药事人员依据电脑处方笺上所记载的药品及数量开启药盒进行取药动作，但因药柜存放有大量药品，并于门诊或住院皆会耗用许多药品，所以需要对库存药品进行盘点，盘点频率可依药品库存等级每日、每月或每季调整盘点的次数，并且库存等级越高的药品盘点次数也越多，而随着药品的种类越多，盘点的复杂度会越高，对于药事人员而言，不但难以记忆每一群药品在药柜上的存放位置，需要耗费许多时间查找药品，并要从众多的盘点区域中清点正确的药品数量更是困难，导致盘点效率相当差，且现场的药事人员初盘后会将实际盘点数量的结果填写报表记录，再交由另一位药事人员进行复盘，或是向主管进行呈报，如此填写报表记录的方式，不仅盘点的流程会产生大量的报表，难以汇整药品信息，并造成药事人员盘点的负担，实务上也很容易出错，即为从事于此行业者所亟欲研究改善的方向所在
[0006]本发明还提供一种药品盘点系统的操作方法，包括下列的实施步骤：(A1)一药事人员操作一移动装置扫描二维条码与一管理服务器网络连线，开启登入画面；(A2)该药事人员通过该移动装置输入一使用者帐户数据进入该管理服务器的一登入模块；(A3)开启调剂台区域画面，选择盘点区域，并条列显示出该区域的药品；(A4)开始盘点药品，该管理服务器的一药品盘点排程模块控制一调剂台上对应该区域的一灯号单元亮起，且该调剂台的灯号单元包含用以显示出不同的颜色来指示一药事人员每一群药品存放的区域及盘点状态的多个指示灯，以指示该药事人员盘点该区域的药品，并显示盘点画面；(A5)该药事人员盘点该区域的药品并输入数量；(A6)该区域的药品是否已盘完？若为是，则重复执行步骤(A3)，若为否，则继续执行步骤(A7)；(A7)该管理服务器的一管理数据库记录药品的数量，该药品盘点排程模块控制下一个灯号单元亮起，以指示该药事人员盘点该区域下一个药品，并显示盘点画面；(A8)该药事人员盘点该区域下一个药品并输入数量，再重复执行步骤(A6)。当药事人员操作移动装置进行远端药品盘点时，不会受到调剂台所在位置的限制，并于现场盘点完药品后输入数量，可通过管理服务器的管理数据库立即记录，不会产生药品盘点信息因人、因时、因地或传递上的落差，也可采用多人复盘且盘过药品可通过灯号单元以颜色区分显示盘点状态，确保盘点数量的正确，且盘点过后可通过报表单元揭示药品盘点状态与数量，充分掌握药品盘点的结果，以增加盘点的正确性。
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Figure CN122966165A_ABST
Abstract
Description
Technical Field
[0001] This invention relates to a drug inventory system and its operating method, specifically a system in which pharmacy personnel can operate a mobile device to connect to a management server, and control the corresponding indicator lights on the dispensing station to illuminate, thereby indicating the location of drugs for inventory operations. The system can also record and input the quantity of drugs, assisting pharmacy personnel in performing drug inventory operations. Background Technology
[0002] Nowadays, when the general public registers for medical treatment at a hospital, they first go to the consultation room according to their department. The doctor will write a prescription on the computer based on the patient's condition and print it out in the consultation room. The prescription is then given to the patient to pay at the counter. After receiving the computer prescription and medicine bag, the outpatient pharmacy or emergency pharmacy can have the pharmacy staff pick up the medicines and quantities recorded on the computer prescription at the dispensing station. Only after verifying that the prescription held by the patient matches the computer prescription will the medicine bag containing the required amount of medicine be given to the patient.
[0003] Hospital pharmacies typically have a dispensing counter with multiple pill boxes in each drawer of the medicine cabinet. These boxes contain various medications, such as tablets, capsules, injections, sprays, or suppositories. Pharmacists can access these boxes to dispense medications based on the prescription information in the computer system. However, because the cabinets store a large quantity of medications, and many are consumed during outpatient and inpatient care, inventory checks are necessary. The frequency of these checks can be adjusted daily, monthly, or quarterly depending on the medication's inventory level. Higher-level medications require more frequent checks, and the complexity of the inventory process increases with the variety of medications. For pharmacy staff, not only is it difficult to remember the location of each group of medicines on the medicine cabinet, requiring a lot of time to find the medicines, but it is also difficult to count the correct number of medicines from numerous inventory areas, resulting in very poor inventory efficiency. In addition, after the initial inventory, the on-site pharmacy staff will fill in the actual inventory results in a report, which will then be handed over to another pharmacy staff member for review, or reported to the supervisor. This method of filling in reports not only generates a large number of reports in the inventory process, making it difficult to compile medicine information and increasing the burden on pharmacy staff, but it is also easy to make mistakes in practice. This is the direction that those engaged in this industry urgently want to study and improve. Summary of the Invention
[0004] Therefore, in view of the above deficiencies, the purpose of this invention is to provide a drug inventory system and its operation method.
[0005] This invention provides a drug inventory system, comprising: at least one dispensing station equipped with a medicine cabinet, the medicine cabinet including multiple drug storage areas, and each of the multiple drug storage areas having a signal unit; a management server, communicatively connected to the dispensing station, including a management database, a login module, and a drug inventory scheduling module, wherein the management database stores management data corresponding to the dispensing station, the login module provides a two-dimensional barcode with connection information and inputs a user account data to log in, and the drug inventory scheduling module controls the multiple drug storage areas according to the management data in the management database. The dispensing station includes a light unit corresponding to the storage area, and the light unit of the dispensing station includes multiple indicator lights that display different colors to indicate the storage area and inventory status of each group of medicines for a pharmacist, and instruct the pharmacist to perform inventory operations on the multiple medicine storage areas; and at least one mobile device for the pharmacist to scan the two-dimensional barcode to connect to the login module. The mobile device has an operation screen for entering the user account data to log in and connect, and during the login connection, the pharmacist enters the quantity of medicines to be inventoried corresponding to the multiple medicine storage areas, and the quantity of medicines to be inventoried recorded in the management database. When pharmacy staff use a mobile device to scan a two-dimensional barcode to connect to the login module of the management server, they can log in by entering their user account data on the operation screen and selecting the medicines in the designated inventory area. The medicine inventory scheduling module will then schedule the medicines and control the indicator lights on the dispensing station corresponding to the medicine storage area to illuminate, indicating the location of the medicines in that area for inventory work. This saves time searching for medicines. During the login process, pharmacy staff can also enter the quantity of medicines to be inventoried, and the quantity of medicines to be inventoried will be recorded in the management database. Multiple people can also be assigned to perform inventory work in different areas at the same time, helping pharmacy staff improve inventory efficiency and effectively reduce the burden of inventory work.
[0006] The present invention also provides an operation method for a drug inventory system, comprising the following implementation steps: (A1) A pharmacist operates a mobile device to scan a two-dimensional barcode and connect to a management server via network, opening a login screen; (A2) The pharmacist enters user account data through the mobile device to access a login module of the management server; (A3) The dispensing station area screen is opened, an inventory area is selected, and the drugs in that area are displayed in a list; (A4) The drug inventory begins, and a drug inventory scheduling module of the management server controls a light unit on a dispensing station corresponding to that area to light up, and the light unit on the dispensing station includes multiple indicator lights for displaying different colors to indicate the area where each group of drugs is stored and the inventory status, so as to instruct the pharmacist to inventory the drugs in that area and display the inventory screen; (A5) The pharmacist inventories the drugs in that area and enters the quantity; (A6) Have the drugs in that area been inventoried? If yes, repeat step (A3); if no, continue with step (A7). (A7) The management database of the management server records the quantity of medicines. The medicine inventory scheduling module controls the next indicator light to illuminate, indicating that the pharmacist is to inventory the next medicine in the area and display the inventory screen. (A8) The pharmacist inventories the next medicine in the area and enters the quantity, then repeats step (A6). When pharmacists operate mobile devices to conduct remote medicine inventory, they are not limited by the location of the dispensing station. After inventorying the medicines on-site, they enter the quantity, which can be immediately recorded in the management database of the management server. There will be no discrepancies in medicine inventory information due to people, time, location, or transmission. Multiple people can also conduct a review, and the inventory status of the medicines can be distinguished by color through the indicator light to ensure the accuracy of the inventory quantity. After the inventory is completed, the medicine inventory status and quantity can be revealed through the report unit, so as to fully grasp the results of the medicine inventory and increase the accuracy of the inventory. Attached Figure Description
[0007] Figure 1 This is a schematic diagram of the architecture of a preferred embodiment of the present invention.
[0008] Figure 2 This is a block diagram of a preferred embodiment of the present invention.
[0009] Figure 3 This is a flowchart illustrating the steps of a preferred embodiment of the present invention.
[0010] Explanation of reference numerals in the attached diagram: 1-Dispensing station; 11-Medicine cabinet; 111-Medicine storage area; 12-Indicator unit; 2-Management server; 21-Management database; 22-Login module; 23-Medicine inventory scheduling module; 24-Report unit; 3-Mobile device; 31-Operation screen; 4-Pharmaceutical personnel. Detailed Implementation
[0011] To achieve the above objectives and effects, the technical means and structure adopted by the present invention are described in detail below with reference to the preferred embodiments of the present invention, so as to facilitate a complete understanding.
[0012] Please see as follows Figures 1-3 The figures show a schematic diagram, block diagram, and flowchart of a preferred embodiment of the present invention. As can be clearly seen from the figures, the drug inventory system of the present invention includes at least one dispensing station 1, a management server 2, and at least one mobile device 3. The dispensing station 1 has a medicine cabinet 11 with open shelves or multiple drawers and includes multiple drug storage areas 111. The multiple medicine shelves, medicine boxes, or medicine containers placed in each drug storage area 111 can store drugs of different dosage forms, including but not limited to tablets, capsules, injections, sprays, or suppositories. Light indicator units 12 are provided at appropriate positions on the open shelves, in front of each drawer, or in other drug storage areas 111. Each light indicator unit 12 includes multiple light-emitting diodes or indicator lights for displaying different colors.
[0013] The management server 2 is a control unit connected to the dispensing station 1 via a wired or wireless network. It includes a management database 21, a login module 22, a drug inventory scheduling module 23, and a report unit 24. The management database 21 stores management data corresponding to each dispensing station 1, including drug information, storage location, historical records, and login permission information. The drug information includes the drug name (scientific name) and specifications (dosage form and dosage). The storage location includes the number of each open shelf or drawer in the medicine cabinet 11, and the zone number of each drug storage area 111. The historical records include the query and inventory process. The login permission information includes the unit, position, and identity.
[0014] In this embodiment, the login module 22's interface provides a two-dimensional barcode (such as a Quick Response Code, or QR Code) with connection information, allowing pharmacy personnel 4 (such as pharmacists or pharmacy students) to connect to the login module 22 by scanning the two-dimensional barcode using the camera of the mobile device 3. Once the connection is established, the operation screen 31 displays a login screen, allowing pharmacy personnel 4 to enter user account data to log in. The account data includes the user's account number, password, and user information (such as unit, position, and identity). The drug inventory scheduling module 23's scheduling algorithm can schedule each group of drugs on each dispensing station 1 according to the drug storage location stored in the management database 21, and control... Each drug storage area 111 has a corresponding indicator light unit 12 displaying a different color, allowing pharmacy personnel 4 to view the inventory status of each group of drugs stored in the dispensing station 1 and input the actual quantity after counting it to record the inventory results when performing inventory operations through the operation screen 31 of the mobile device 3. The report unit 24 can generate a drug inventory report based on the inventory results stored in the management database 21, and print it directly using a printer or transmit it to the mobile device 3 for display, allowing pharmacy personnel 4 to fully understand the drug inventory results.
[0015] The mobile device 3 includes, but is not limited to, tablet computers, smartphones, laptops or other handheld terminal devices, and is connected to the management server 2 via wireless network communication, allowing pharmaceutical personnel 4 to operate the operation screen 31 of the mobile device 3 to input user account data and connect to the login module 22 via network connection to log in.
[0016] like Figure 3 As shown, the operation method of the above-mentioned drug inventory system of the present invention includes the following implementation steps:
[0017] (S101) Pharmaceutical personnel 4 operate mobile device 3 to scan the two-dimensional barcode and connect to the management server 2 via the network to open the login screen.
[0018] (S102) Pharmaceutical personnel 4 enters the login module 22 by inputting user account data through mobile device 3.
[0019] (S103) Open the dispensing station area screen, select the inventory area, and display the medicines in that area in a list.
[0020] (S104) Start inventorying medicines. The medicine inventory scheduling module 23 of the management server 2 controls the light unit 12 corresponding to the area on the dispensing station 1 to light up, so as to instruct the pharmacy staff 4 to inventory the medicines in that area and display the inventory screen.
[0021] (S105) Pharmacy staff 4 take inventory of the medicines in the area and enter the quantity.
[0022] (S106) Have all the medicines in this area been inventoried? If yes, repeat step (S103); if no, continue with step (S107).
[0023] (S107) The management database 21 of the management server 2 records the quantity of medicines. The medicine inventory scheduling module 23 controls the next indicator unit 12 to light up, so as to instruct the pharmacy personnel 4 to inventory the next medicine in the area and display the inventory screen.
[0024] (S108) The pharmaceutical staff 4 takes inventory of the next medicine in the area and enters the quantity, and then repeats the steps (S106).
[0025] As can be seen from the above implementation steps, when the pharmacist 4 uses the mobile device 3 to scan the two-dimensional barcode network connection of the management server 2 to the login module 22, the operation screen 31 will display the login screen. After logging in with the user account data, the dispensing station area screen (such as each group of medicine storage area 111 on the dispensing station 1) can be opened. After selecting the inventory area, the medicines in that area can be displayed in a list. Then, the inventory of medicines can begin. The medicine inventory scheduling module 23 will schedule each group of medicines on each dispensing station 1 according to the medicine storage location stored in the management database 21, and control the light unit 12 corresponding to each medicine storage area 111 to light up, so as to inform the pharmacist 4 of the medicine storage location in that area by lighting up the light unit 12. The inventory screen is displayed on the operation screen 31, which can save the time of searching for medicines. The medicine inventory scheduling module 23 can also work with multiple mobile devices 3 to control the light unit 12 to divide the area and assign multiple people to perform the inventory work at the same time.
[0026] During the inventory process, pharmacy staff 4 can use the indicator unit 12 on the dispensing station 1 to determine the location of any group of medicines to be inventoried in the medicine storage area 111, as well as the current inventory status (pending inventory, already inventoried, and number of times, such as initial inventory and re-inventory). This allows different pharmacy staff 4 to simultaneously perform their respective inventory tasks in designated areas. After counting some or all of the actual quantities of medicines in that area, they can input the quantities through the operation screen 31 of the mobile device 3. If the medicine inventory scheduling module 23 determines that the medicines in that area have not yet been inventoried, the management server 2... The management database 21 will record the quantity of medicines inventoried, and the medicine inventory scheduling module 23 will control the next indicator unit 12 of the same medicine storage area 111 of the dispensing station 1 to light up. The operation screen 31 of the mobile device 3 will display the inventory screen. After the pharmacist 4 continues to inventory and enters the quantity, the above-mentioned steps to determine whether the medicines in the area have been inventoried will be repeated until the medicines in the area have been inventoried. Then, the above-mentioned steps to open the dispensing station area screen will be repeated, and the next inventory area can be selected to continue the inventory operation.
[0027] Therefore, the present invention mainly provides a login module 22 for pharmaceutical personnel 4 to operate a mobile device 3 to scan a two-dimensional barcode and connect to the management server 2 via a network, and to log in by entering user account data. After selecting the medicines in the inventory area, the medicine inventory scheduling module 23 will control the light unit 12 corresponding to the medicine storage area 111 on the dispensing station 1 to light up, so as to indicate the location of the medicines in that area for inventory work. During the login connection, pharmaceutical personnel 4 can enter the quantity of medicines to be inventoried, and the quantity of medicines to be inventoried is recorded by the management database 21. Furthermore, because the medicine inventory scheduling module 23 can schedule each group of medicines on the dispensing station 1, it can control the light unit 12 to partition and simultaneously assign multiple people to perform inventory work.
[0028] For example, after pharmacist 4 has completed the initial inventory of medicine storage area 111 on dispensing station 1 and inputs the quantity of medicines to be inventoried in that area using mobile device 3 and confirms it, the medicine inventory scheduling module 23 of management server 2 will control the corresponding indicator light unit 12 of that area to change color, indicating that the initial inventory is complete. It will then control the indicator light unit 12 corresponding to the same or different medicine storage areas 111 on dispensing station 1 to light up, instructing pharmacist 4 to continue the inventory operation. If other pharmacist 4 repeatedly inventories medicines in the same area and inputs the quantity of medicines for the second or subsequent inventory, the system will continue the inventory process. After the quantity and confirmation of the inventory count, the drug inventory scheduling module 23 will control the indicator unit 12 to change different colors, such as changing colors two or more times, to indicate that the inventory count is complete. This allows multiple pharmacy personnel 4 (e.g., 8 to 9 people) to operate the mobile device 3 to control at least one dispensing station 1 through the management server 2. The indicator unit 12 can also assign multiple people to perform the inventory of drugs (e.g., hundreds to thousands of drugs) in different areas at the same time, thereby improving inventory efficiency. The report unit 24 can also generate a drug inventory report to record the results of the drug inventory, making it less prone to errors.
[0029] Furthermore, compared with the prior art, which relies on manual recording of drug inventory reports, the drug inventory system of the present invention has the following advantages:
[0030] (i) The present invention provides a login module 22 for pharmacists 4 to operate a mobile device 3 to scan a two-dimensional barcode and connect to the management server 2 via a network. After entering user account data and selecting the medicines in the inventory area, the medicine inventory scheduling module 23 will control the light unit 12 corresponding to the medicine storage area 111 on the dispensing station 1 to light up, so as to indicate the location of the medicines. This can save the time of searching for medicines and can schedule the medicines on the dispensing station 1, assigning multiple people to perform inventory work at the same time in different areas, effectively reducing the inventory burden of pharmacists 4.
[0031] (II) This invention allows pharmaceutical personnel 4 to operate a mobile device 3 for remote drug inventory without being limited by the location of the dispensing station 1. After the on-site inventory is completed, the quantity can be entered, and the management database 21 of the management server 2 will record it immediately. There will be no discrepancies in drug inventory information due to person, time, location, or transmission. Multiple people can also conduct a review, and the inventoryed drugs can be distinguished by different colors through the indicator unit 12 to display the drug inventory status and ensure the accuracy of the inventory quantity. After the inventory is completed, the drug inventory status and quantity can be revealed through the report unit 24 to fully grasp the results of the drug inventory and increase the accuracy of the inventory.
[0032] The above detailed description is only for illustrating a preferred embodiment of the present invention. However, this embodiment is not intended to limit the scope of the present invention. All equivalent changes and modifications made without departing from the spirit of the art disclosed in the present invention should be included within the scope of protection of the present invention.
[0033] In summary, the drug inventory system and its operation method of the present invention can indeed achieve their effects and purposes when used, therefore the present invention is indeed an invention with excellent practicality.
Claims
1. A pharmaceutical inventory system, characterized in that, include: At least one dispensing station is provided with a medicine cabinet, which contains multiple medicine storage areas, and each of the multiple medicine storage areas is provided with a light unit on the medicine cabinet. A management server, which is communicatively connected to the dispensing station, includes a management database, a login module, and a drug inventory scheduling module. The management database stores management data corresponding to the dispensing station. The login module provides a two-dimensional barcode with connection information and allows login by inputting a user account. The drug inventory scheduling module controls the indicator units corresponding to the multiple drug storage areas based on the management data in the management database. The indicator units of the dispensing station include multiple indicator lights that display different colors to indicate the area and inventory status of each group of drugs stored by a pharmacist, and instruct the pharmacist to perform inventory operations on the multiple drug storage areas. and At least one mobile device is provided for the pharmaceutical personnel to scan the two-dimensional barcode to connect to the login module. The mobile device has an operation screen for entering the user account data to log in and, during the login connection, entering the quantity of the medicines in the multiple medicine storage areas and the quantity of the medicines recorded in the management database.
2. The drug inventory system as described in claim 1, characterized in that, The dispensing station has open shelves or multiple drawers on its medicine cabinet, and multiple medicine storage areas are set up on the open shelves or multiple drawers.
3. The drug inventory system as described in claim 1, characterized in that, The management database of the management server stores management data including drug information, storage location, historical records, and login permission information. The drug information includes the drug name, dosage form, and dosage; the storage location includes the area code corresponding to the storage areas of the multiple drugs; the historical records include the inventory process for querying and recording the inventory quantity of the multiple drugs; and the login permission information includes the unit, position, and identity of the pharmaceutical personnel.
4. The drug inventory system as described in claim 1, characterized in that, The management server also includes a reporting unit that generates a drug inventory report based on the results of the multiple drug inventory counts recorded in the management database.
5. A method for operating a pharmaceutical inventory system, characterized in that, The implementation steps include the following: (A1) A pharmaceutical staff member uses a mobile device to scan a two-dimensional barcode and connect to a management server network to open the login screen; (A2) The pharmaceutical personnel enters user account data through the mobile device to access a login module of the management server; (A3) Open the dispensing station area screen, select the inventory area, and display the medicines in that area in a list; (A4) Start inventorying medicines. A medicine inventory scheduling module of the management server controls a light unit on a dispensing station corresponding to the area to light up. The light unit on the dispensing station includes multiple indicator lights to display different colors to indicate the storage area and inventory status of each group of medicines for a pharmacist, so as to instruct the pharmacist to inventory the medicines in that area and display the inventory screen. (A5) The pharmacy staff member takes inventory of the medicines in the area and enters the quantity; (A6) Have all the medicines in this area been inventoried? If yes, repeat step (A3); if no, continue with step (A7). (A7) The management database of the management server records the quantity of medicines. The medicine inventory scheduling module controls the next indicator unit to light up to instruct the pharmacy staff to inventory the next medicine in the area and display the inventory screen. (A8) The pharmacist takes inventory of the next medicine in the area and enters the quantity, then repeats step (A6).
6. The operation method of the drug inventory system as described in claim 5, characterized in that, The management database of the management server stores management data corresponding to the dispensing station, including drug information, storage location, historical records, and login permission information. The drug information includes the drug name, dosage form, and dosage; the storage location includes the area code corresponding to the storage areas of the multiple drugs; the historical records include the inventory process for querying and recording the inventory quantity of the multiple drugs; and the login permission information includes the unit, position, and identity of the pharmaceutical personnel.
7. The operation method of the drug inventory system as described in claim 5, characterized in that, The management server also includes a reporting unit that generates a drug inventory report based on the results of the multiple drug inventory counts recorded in the management database.