A standard bidirectional mapping-based collaborative management method for supplier examination and detection certification

Abstract

The application discloses a supplier examination and detection authentication collaborative management method based on standard bidirectional mapping and belongs to the technical field of supply chain digital quality management and control. The application firstly constructs a purchaser examination standard library, a detection agency authentication index library and completes bidirectional field mapping, generates unified audit rules; after the purchaser publishes examination requirements, the system automatically synchronizes detection indexes, and once the supplier submits the data, the data can be automatically shunted to the purchaser and the detection agency for parallel examination; the detection report is real-timely returned to the purchaser for joint evaluation of the supplier qualification, all business data is uniformly archived and stored, and once authentication is multiplexed by multiple parties. The application solves the industry pain points of the existing supplier examination and detection authentication business fragmentation, non-interoperable standards and repeated and complicated processes, greatly shortens the supplier access cycle, reduces the operation cost of the three parties, simultaneously realizes the supply chain quality full-process traceability and is suitable for the compliance management and control scene of the supply chain suppliers in all industries.

Description

Technical Field

[0001] This invention relates to the fields of supply chain quality management and digital collaboration platform technology, and in particular to a process management method that integrates the business of purchaser supplier access review and third-party testing and certification institutions, and achieves tripartite collaborative control by relying on bidirectional mapping of standards. Background Technology

[0002] Supply chain quality control comprises two core components: first, the purchaser conducts an onboarding review of suppliers' qualifications, production capacity, compliance, and quality standards; second, a third-party testing and certification body issues testing reports and compliance certification documents for the products. Existing digital systems suffer from significant technological fragmentation.

[0003] 1. The SRM supplier management platform for buyers only enables one-way data transfer between buyers and suppliers, and there is no channel for connecting with testing institutions. Testing and certification materials need to be uploaded manually by suppliers offline, and the platform cannot automatically match review standards.

[0004] 2. The testing and certification SaaS system only serves suppliers in submitting tests and storing reports. It is not linked to the rules for buyer access review, and the certification results cannot be directly used as the basis for supplier conformity assessment.

[0005] 3. The buyer review criteria and the testing agency certification standards are independent of each other, and there is no unified mapping between the fields. Suppliers need to repeatedly fill in the qualifications and submit the tests repeatedly. The review and testing are carried out in sequence, resulting in a long access cycle.

[0006] 4. Test reports and supplier review records are stored in a scattered manner, making it impossible to achieve one-time certification and reuse by multiple purchasers, and making full-process traceability difficult.

[0007] Existing technologies can only enable the online operation of a single entity's business. There is no complete solution that relies on two-way mapping of standards to connect the review needs of purchasers and the certification needs of testing institutions, and to achieve parallel and coordinated processes. This results in low management efficiency and high collaboration costs. Summary of the Invention

[0008] 1. The technical problem that the invention aims to solve

[0009] To overcome the shortcomings of existing supplier review, testing and certification services, such as fragmented processes, incompatible standards, sequential procedures, duplicate document submissions, and unusable certification results, this method provides a collaborative management and control approach based on bidirectional standard mapping, connecting the business links of purchasers, suppliers, and testing and certification organizations.

[0010] 2. Technical Solution

[0011] A collaborative management method for supplier review and testing certification based on standard bidirectional mapping, characterized by the following steps:

[0012] S1. Construct a bidirectional standard database and complete field mapping integration.

[0013] Establish a qualified supplier review standard library for purchasers, including qualification, production capacity, environmental protection, product quality, and compliance assessment indicators; establish a testing, inspection and certification body indicator library, including testing items, certification parameters, and judgment standards for various categories; perform one-to-one matching of fields in the two types of databases, merge duplicate indicators, and generate unified and integrated review rules.

[0014] S2. Review instructions are automatically synchronized with testing indicators.

[0015] Receive supplier access review instructions issued by purchasers, retrieve integrated review rules, automatically match the required testing and certification indicators for the corresponding product category, and push the testing requirements to the operation port of the cooperating testing institutions in real time.

[0016] S3. Supplier information is submitted uniformly and automatically distributed for parallel review.

[0017] Suppliers submit a complete set of qualifications and product information online in one go; the system automatically splits the information according to the two-way integration rules: qualification / capacity / compliance information is pushed to the purchaser's review end, and product quality-related information is pushed to the testing agency's verification end, with both ends being processed simultaneously in parallel.

[0018] S4. Real-time synchronization of testing and certification results with joint evaluation by suppliers.

[0019] The testing agency completes the testing and uploads the structured electronic report. The platform automatically parses the report data and synchronizes it to the purchaser's management portal in real time. The purchaser combines the results of its own qualification review with the official testing report to determine whether the supplier is qualified for entry or requires rectification if it is not qualified.

[0020] S5 features structured archiving of data throughout the entire process, supporting the reuse of authentication results by multiple parties.

[0021] Supplier files, review records, test reports, and operation logs are encrypted and stored uniformly. Once a supplier has completed its certification, authorized cooperating purchasers can directly retrieve historical certification data without having to submit tests or materials repeatedly. The entire process is permanently stored and traceable.

[0022] Preferably, the bidirectional field mapping in step S1 includes unified field types, aligned judgment thresholds, and automatic completion prompts for missing indicators, eliminating differences in standard judgment between purchasers and testing institutions.

[0023] Preferably, during the automatic data distribution process in step S3, the system automatically verifies the integrity of the data and pushes a correction notification to the supplier in real time for missing materials.

[0024] Preferably, step S5 supports multi-dimensional retrieval of archived data by supplier name, product category, and review time, and supports exporting a complete set of quality files for compliance verification.

[0025] 3. Beneficial effects

[0026] 1. Two-way standard mapping breaks down data silos: unifies the review indicators and testing and certification parameters for purchasers, establishes universal audit rules across entities, and solves the problems of standard mismatch and information asymmetry;

[0027] 2. Parallel processes shorten the onboarding cycle: Data is automatically split and reviewed simultaneously at both ends, eliminating manual data forwarding and secondary entry, improving supplier onboarding efficiency by more than 50%;

[0028] 3. Reduce operating costs for all three parties: Suppliers no longer need to submit materials or undergo repeated testing; buyers reduce manual verification costs; and testing institutions reduce the workload of repeated verification.

[0029] 4. Certification data can be reused across entities: One-time testing and certification is permanently archived and shared by multiple buyers, significantly reducing the overall quality control cost of the supply chain;

[0030] 5. Full-chain traceability: All audit, testing, and operation records are uniformly retained to meet the enterprise's compliance and regulatory traceability requirements. Attached Figure Description

[0031] Figure 1 This is a schematic diagram of the collaborative management process for supplier review and testing certification based on standard bidirectional mapping, as described in this invention. Detailed Implementation

[0032] Example 1: Integrated Management and Control Process for Supplier Access in the Manufacturing Industry

[0033] S1. Platform initialization and standard library construction

[0034] Enter the supplier review criteria of a manufacturing company: five major categories of indicators, including business license, environmental impact assessment, production capacity, component quality, and safe production; connect with industrial product testing institutions to enter component mechanical, environmental, and dimensional testing and certification indicators; the system automatically completes the mapping of the two types of indicator fields, merges duplicate quality verification items, and generates integrated audit rules for component suppliers.

[0035] S2. Simultaneous monitoring indicators for purchaser's published access requirements.

[0036] When a buyer adds a new component supplier access task, the system matches integrated rules, automatically extracts environmental and mechanical testing items for the components, and pushes them to the back-end of the cooperating testing agency, allowing the agency to clarify the verification standards in advance.

[0037] S3. Supplier submissions are automatically routed and reviewed in parallel on both ends.

[0038] Suppliers upload their business licenses, factory capacity certificates, and component sample information online; the system automatically splits them: qualification and capacity materials are sent to the purchaser's review personnel; component quality-related materials are sent to the testing agency's testing personnel, and the review and sample testing work are carried out simultaneously at both ends.

[0039] S4. Joint evaluation of supplier qualifications by submitting test reports.

[0040] Once the testing agency completes sample testing and uploads a structured test report with its signature and seal, the platform synchronizes the report to the buyer's backend in real time. Based on the comprehensive qualification review conclusion and the test report, the buyer determines that the supplier is a qualified supplier and issues an access approval notice.

[0041] S5, Data Archiving and Reuse

[0042] The system encrypts and stores the supplier's complete file, test reports, and audit logs. When the purchaser undergoes annual review or other cooperating purchasers introduce similar component suppliers, the existing certification data can be retrieved directly without the need for retesting or resubmitting qualifications.

[0043] Example 2: Dynamic Re-evaluation Process for Consumer Goods Industry Suppliers

[0044] When a buyer initiates an annual supplier quality re-evaluation, the system automatically retrieves the supplier's historical testing and certification archive data and pushes it to the testing agency to complete the annual re-inspection. The re-inspection results are updated in the archive, and the buyer completes a dynamic rating by combining the old and new certification data. The supplier does not need to submit basic qualification materials repeatedly throughout the process.

[0045] Those skilled in the art can build an integrated web-based and cloud-based management and control platform based on this method, adapting it to the quality control scenarios of suppliers across the entire supply chain of industries such as machinery, electronics, food, and building materials.

Claims

1. A collaborative management method for supplier review and testing certification based on standard bidirectional mapping, characterized in that, Includes the following steps: S1. Construct a database of standards for reviewing qualified suppliers to purchasers and a database of certification indicators for testing, inspection and certification institutions. Perform field matching and bidirectional mapping of standards between the two databases to generate integrated audit rules. S2. Receive supplier review instructions issued by the purchaser, automatically extract the corresponding testing and certification indicators based on the integrated review rules, and push them to the testing, inspection and certification agency's port; S3. Receive the complete set of review materials submitted by the supplier, automatically split the materials according to the integrated review rules, and push them to the buyer's review end and the testing and certification agency's verification end for parallel processing. S4. Obtain the test reports and certification results uploaded by the testing, inspection and certification institutions, and synchronize them to the purchaser's review portal in real time as the basis for supplier conformity assessment; S5. Unify and structure the archiving of supplier review records, testing and certification data, and operation logs to enable multiple parties to reuse certification results and traceability throughout the entire process.

2. The collaborative control method according to claim 1, characterized in that, In step S1, field matching includes unifying indicator field types, aligning quality judgment thresholds, automatically identifying duplicate verification indicators, and eliminating the judgment differences between the buyer's review standards and the testing and certification standards.

3. The collaborative control method according to claim 1, characterized in that, Step S3 also includes: the system automatically verifies the completeness of the information submitted by the supplier, and pushes a reminder to the supplier's operation port in real time to correct any missing materials.

4. The collaborative control method according to claim 1, characterized in that, In step S5, the archived data supports multi-dimensional retrieval by supplier name, product category, and review time, and supports the export of complete quality files for compliance verification.

5. A supplier review and testing certification collaborative management platform based on standard bidirectional mapping, used to implement the collaborative management method described in any one of claims 1-4, characterized in that, include: The two-way standard mapping module is used to build a buyer review standard library and a testing and certification indicator library, and complete two-way field matching to generate integrated review rules. The instruction distribution module is used to receive review instructions from buyers, automatically match and push the corresponding testing and certification indicators to the testing institutions. The automatic data distribution module is used to receive materials submitted by suppliers, split them, and push them to both the purchaser and the testing agency for parallel review. The data synchronization and evaluation module is used to receive test reports and synchronize them to the purchaser's port in real time to support supplier qualification determination; The archiving and reuse module is used to uniformly store business data throughout the entire process, enabling the reuse and traceability of authentication results across purchasers.

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