An internal financial management system

Abstract

The embodiment of the application provides an internal financial management system, which comprises an internal financial management server, a terminal, a voucher binding device and an archive storage device connected through a network; the terminal is used for sending accounting voucher data to the server; the server is used for storing the accounting voucher data and generating a binding task carrying a book identification, and issuing the binding task to the voucher binding device; the voucher binding device binds a paper voucher stack according to the binding task, and returns binding completion information containing the book identification after the binding is completed; the archive storage device has a plurality of storage units and is provided with an identification device, when the bound voucher book is put into a storage unit, the identification device obtains the book identification and the storage unit position information of the voucher book and sends them to the server, the server stores the accounting voucher data, the binding completion information and the position information as a queryable voucher book object, realizes traceability of the accounting voucher from generation, binding to entering the cabinet, and association of the financial voucher with the server.

Description

Technical Field

[0001] This application relates to the field of financial management technology, and in particular to an internal financial management system. Background Technology

[0002] As businesses continue to grow in scale and volume of transactions, the workload of internal expense reimbursement, bookkeeping, and voucher management is constantly increasing. Currently, businesses typically use budget management systems, expense reimbursement systems, and financial software to manage budget preparation, expense applications, reimbursement approvals, and voucher entry. Paper-based original documents and vouchers are then pasted and bound offline in the finance department and stored in filing cabinets. The electronic system primarily records business and accounting data, while the organization, binding, and archiving of paper vouchers largely rely on manual operations and paper-based registration, lacking a unified interface between the two.

[0003] Under the current management model, on the one hand, accounting vouchers exist in the system as electronic entries, while the corresponding paper voucher registers are usually only manually recorded with register numbers or labels, making it difficult to promptly reflect information such as whether the voucher registers have been bound or whether their storage location has changed. On the other hand, the filing cabinets themselves only serve a physical storage function, and there is usually no effective data interaction between the cabinet structure and the information system. When financial personnel retrieve historical vouchers, they need to first search for business information or voucher numbers in the system, and then search through the filing cabinets one by one based on paper ledgers or experience. This search efficiency is low and problems such as misplaced or missing vouchers are prone to occur. In addition, the existing system often lacks unified statistics and display of the binding workload and file storage status for different periods and different sets of accounts, indicating that there is still room for improvement in internal financial operation management.

[0004] Therefore, a new internal financial management system is urgently needed. Utility Model Content

[0005] Embodiments of this application provide an internal financial management system for associating servers with physical voucher information.

[0006] To address the aforementioned technical problems, embodiments of this application disclose the following technical solutions: This application provides an internal financial management system, comprising: an internal financial management server connected via a network, at least one terminal, a voucher binding device, and an archive storage device; the terminal is used to send accounting voucher data to the internal financial management server, the internal financial management server is used to store the accounting voucher data and generate a binding task carrying a book identifier, which is then sent to the voucher binding device; the voucher binding device is used to bind a stack of paper vouchers according to the binding task and return binding completion information containing the book identifier after binding is completed; the archive storage device has multiple storage units and is equipped with an identification device, the identification device is used to obtain the book identifier of the voucher book and the location information of the storage unit when the bound voucher book is placed in the storage unit and send it to the internal financial management server, and the internal financial management server associates and stores the corresponding accounting voucher data, binding completion information, and location information as a queryable voucher book object based on the book identifier.

[0007] Furthermore, the internal financial management server is equipped with a voucher book management unit, which is used to divide the stored multiple accounting voucher data into at least one voucher book object and assign a unique book identifier to each voucher book object. The binding task corresponds one-to-one with the voucher book object.

[0008] Furthermore, the voucher binding device also includes a detection component for detecting the binding completion status and an identification forming component for forming the voucher identification on the outside of the bound voucher book. The detection component outputs a binding completion signal when the binding mechanism in the voucher binding device completes a predetermined binding stroke. The identification forming component forms a barcode, QR code, or RFID tag on the outside of the corresponding voucher book based on the voucher identification received from the internal financial management server. The binding completion information includes the binding completion signal and the voucher identification.

[0009] Furthermore, each storage unit of the document storage device corresponds to a unique location information code. The identification device includes a book identification reading unit and a location information reading unit. The book identification reading unit is used to read the barcode, QR code or RFID tag on the bound voucher book. The location information reading unit is used to obtain the location information code corresponding to the storage unit currently storing the voucher book. The location information is the location information code or document location information generated based on the location information code.

[0010] Furthermore, the internal financial management server is used to record associated data for each voucher book object, including at least budget information, expense reimbursement application information, accounting voucher information, binding completion time, and file location information. When receiving a query request from the terminal, it outputs the file location information and binding status of the corresponding voucher book object according to the query conditions.

[0011] Furthermore, the internal financial management server is also used to calculate the number of completed voucher binding tasks and the corresponding number of archives entered into the database within a preset time period based on the binding completion information from the voucher binding device and the location information from the archive storage device, and generate statistical results for internal financial operation management.

[0012] Furthermore, the at least one terminal includes at least one business terminal and at least one financial terminal. The business terminal is used for the applicant to enter expense information and obtain image information of the original document through the image acquisition unit, and send the expense information and image information to the internal financial management server. The financial terminal is used for financial personnel to review the expense information and the corresponding accounting voucher data and initiate query requests for voucher objects.

[0013] Furthermore, the document storage device also includes an indicator unit disposed on the document storage device. The indicator unit is electrically connected to the internal financial management server and is used to provide a visual or perceptible instruction to the storage unit corresponding to the target location information when the internal financial management server determines the target voucher book object based on the query conditions and sends instruction control information containing target location information to the document storage device, so as to prompt the retrieval and placement of the bound voucher book.

[0014] The above technical solution has the following beneficial effects: It systematically combines internal financial management servers, terminals, voucher binding equipment, and file storage devices. By generating binding tasks with booklet identifiers on the server side and receiving binding completion information returned by the voucher binding equipment and location information uploaded by the file storage device, it enables the associated management of corresponding accounting voucher data, binding status, and file storage location under the same voucher booklet object. This achieves full-process visibility and traceability of the entire process from the formation of accounting vouchers to the binding and storage of paper voucher books without changing existing financial software usage habits. The voucher binding equipment binds stacks of paper vouchers according to the binding tasks and generates and returns booklet identifiers upon completion, which helps reduce the workload of financial personnel. The manual registration of voucher numbers by staff reduces the risk of inconsistencies between bound vouchers and system records. The archive storage device collects the voucher identifier and storage unit location information through identification devices and uploads it to the server, ensuring a one-to-one correspondence between voucher objects in the system and their specific storage locations in the filing cabinet. After financial personnel find the target voucher in the system, they can directly obtain its specific location in the filing cabinet, shortening retrieval time and reducing misplacement and omissions. The server can also use binding completion information and location information to statistically analyze the number of binding tasks completed and the number of archives entered into the archive for different periods or different sets of accounts, providing data support for internal financial workload analysis and archive management, which is conducive to improving the standardization and efficiency of internal financial management. Attached Figure Description

[0015] The technical solution and other beneficial effects of this application will become apparent from the following detailed description of specific embodiments in conjunction with the accompanying drawings.

[0016] Figure 1 A schematic diagram of an internal financial management system provided for this application.

[0017] Figure 2 A schematic diagram of a document binding device 300 provided for this application.

[0018] Figure 3 A schematic diagram of a file storage device 400 provided in this application.

[0019] Figure 4 A schematic diagram of a preferred file storage device provided for this application.

[0020] Explanation of reference numerals in the attached figures: 100. Internal financial management server; 200. Terminal; 210. Business terminal; 220. Financial terminal; 300. Voucher binding equipment; 310. Rack; 331. Communication interface; 332. Detection component; 333. Identification forming component; 400. Archive storage device; 410. Identification device; 411. Book identification reading unit; 412. Location information reading unit; 420. Indicator unit; S. Stack of paper vouchers. Detailed Implementation

[0021] To make the objectives, technical solutions, and beneficial effects of this application clearer, the following detailed description, in conjunction with the accompanying drawings and specific embodiments, further illustrates this application. It should be understood that the specific embodiments described in this specification are merely for explaining this application and are not intended to limit it.

[0022] In the description of this application, it should be noted that, unless otherwise expressly specified and limited, the terms "first," "second," etc., are used only to distinguish different objects or features and do not indicate limitations on their order, quantity, or importance, nor should they be construed as limitations on related technical features; singular expressions can generally also cover plural cases, and terms such as "comprising" and "including" indicate the existence but do not exclude additional features or components. The terms "installed," "connected," and "joined" should be interpreted broadly, for example, they can refer to a fixed connection, a detachable connection, or an integral connection; they can refer to a mechanical connection, a direct connection, or an indirect connection through an intermediate medium; they can refer to the internal communication of two elements or the interaction between two elements. For those skilled in the art, the specific meaning of the above terms in this application can be understood according to the specific circumstances.

[0023] Furthermore, in the description of this application, "internal financial management server", "terminal", "voucher binding equipment", "archive storage device" and the like can all be relatively independently set hardware devices. The terminal can be a desktop computer, laptop computer, tablet terminal or mobile smart terminal, etc., and the server can be a physical server or a computer device with corresponding processing capabilities. "Connection", "communication connection" and the like can be a direct connection or an indirect connection through one or more intermediate devices, and can be a wired connection or a wireless connection.

[0024] The embodiments of this utility model will be further described below with reference to the accompanying drawings. It should be understood that the described embodiments are only for explaining this utility model and are not intended to limit it.

[0025] Figure 1 This is a schematic diagram of an internal financial management system provided for this application. Figure 1As shown, the exemplary internal financial management system provided by this utility model includes an internal financial management server 100 connected via a network, at least one terminal 200, a voucher binding device 300, and a file storage device 400. The internal financial management server 100 is communicatively connected to the terminal 200, the voucher binding device 300, and the file storage device 400 via wired or wireless means. The terminal 200 is used for expense applicants and financial personnel to input, review, and query internal financial information. The voucher binding device 300 is used to bind stacks of paper vouchers. The file storage device 400 is used to store the bound voucher books in units and transmit the location information of the bound files back to the internal financial management server 100.

[0026] In the above embodiments, the internal financial management server 100 may include hardware components such as a processor, memory, and network interface, with the processor electrically connected to the memory and network interface. The memory may store internal financial management programs for implementing budget management, expense reimbursement, accounting voucher management, and file management. The processor executes the programs stored in the memory to implement the logical operations of the aforementioned functions. The internal financial management server 100 may include functional units such as a voucher management unit, a binding task management unit, and a file information management unit. Each functional unit can be implemented as an independent physical board or circuit board module, or as a processor working with software programs, or as a combination of hardware and software; this application does not limit this.

[0027] In the above embodiments, specifically, terminal 200 includes at least one business terminal 210 and one financial terminal 220. Business terminal 210 can be a desktop computer, laptop computer, or a mobile terminal equipped with a camera and scanning module. Business terminal 210 is equipped with an image acquisition unit for acquiring image information of original documents such as invoices, expense reports, and attachments. The expense applicant enters expense information through business terminal 210 and sends the image information of the original documents to the internal financial management server 100. Financial terminal 220 is used by financial personnel to log into the internal financial management system, review expense information and automatically generated accounting voucher data, and trigger the accounting voucher entry and form the corresponding voucher book object after confirmation. Simultaneously, financial personnel can also initiate a query request for a specific voucher book object on financial terminal 220 to obtain the binding status and file storage location of that voucher book object.

[0028] In some embodiments, after receiving accounting voucher data from terminal 200, the internal financial management server 100 stores multiple accounting voucher data in a preset accounting set database, and groups the accounting voucher data according to accounting system and management needs to form at least one voucher book object. In different embodiments, the internal financial management server 100 can group data according to accounting period, accounting set type, accounting voucher number segment, project or department, etc. The voucher book management unit assigns a unique book identifier to each voucher book object, such as a number string composed of accounting set information, period information and serial number code. The binding task management unit generates a binding task carrying the book identifier based on the voucher book object. The binding task can include parameters such as the number of accounting vouchers corresponding to the voucher book object, the expected paper thickness, and binding edge information. The binding task is distributed to the voucher binding device 300 via the network.

[0029] Figure 2 A schematic diagram of a document binding device 300 provided for this application. Figure 2 As shown, the voucher binding device 300 can adopt the structure of a voucher binding machine commonly used in finance departments. It generally includes a frame 310 and binding stations and binding mechanisms mounted on the frame 310. The binding mechanism may include a punching assembly, a clamping assembly, and a binding assembly. In this embodiment, the voucher binding device 300 further includes a communication interface 331, a detection component 332, and an identification forming component 333. The communication interface 331 is used to receive binding tasks and the voucher identification from the internal financial management server 100; the detection component 332 can be a limit switch, position sensor, travel switch, etc., used to output a binding completion signal when the clamping assembly and binding assembly complete a predetermined binding stroke; the identification forming component 333 can be a barcode printhead, inkjet head, or label printing mechanism, used to form a barcode, QR code, or RFID tag containing the voucher identification on the outside of the bound voucher ...

[0030] Taking the above embodiment as an example, in a specific binding operation, the operator, according to the display interface or prompts of the voucher binding device 300, arranges the stack of paper vouchers S corresponding to the voucher book object neatly and places it at the binding station. By activating the binding mechanism, the punching component and the binding component complete the punching and binding operations on the stack of paper vouchers S. When the binding mechanism completes a predetermined binding stroke, the detection component 332 outputs a binding completion signal, and the identification forming component 333 prints or affixes an identification containing a book identifier at a predetermined position on the spine or cover of the voucher book. The voucher binding device 300 sends binding completion information to the internal financial management server 100 through the communication interface 331. The binding completion information includes at least the binding completion signal and the corresponding book identifier. The internal financial management server 100 updates the binding status of the voucher book object accordingly.

[0031] Figure 3A schematic diagram of a file storage device 400 provided in this application. Figure 3 As shown, the document storage device 400 may include a document storage shelf or cabinet with multiple storage units. The storage units in the document storage device 400 may be compartments divided by rows, columns, and levels, and each storage unit corresponds to a unique location information code. The document storage device 400 is equipped with an identification device 410, which may include a book identification reading unit 411 and a location information reading unit 412. The book identification reading unit 411 may be a barcode scanner, a QR code scanner, or an RFID reader / writer module, used to read the book identification represented by the barcode, QR code, or RFID tag on the outside of the bound booklet; the location information reading unit 412 may employ a button array, a location encoding switch, a positioning sensor, or other structures, used to obtain the location information code corresponding to the storage unit when the bound booklet is placed in the target storage unit. For example, a pressable confirmation button or location identification point is set near each storage unit. After the record manager puts a voucher book into the designated storage unit and touches the corresponding button, the location information reading unit 412 can collect the location information code of the storage unit and send it to the internal financial management server 100 along with the currently read book identifier.

[0032] In a preferred embodiment, such as Figure 4 The schematic diagram of the preferred document storage device shown illustrates that the document storage device 400 may further include an indicator unit 420 disposed on the document storage device. The indicator unit 420 may include several indicator lights, light-emitting elements, or other visible and perceptible prompting elements corresponding to each storage unit. The indicator unit 420 is electrically connected to the internal financial management server 100. When a financial staff member initiates a query request for a certain voucher book object on the financial terminal 220, the internal financial management server 100, while outputting the document location information corresponding to the voucher book object, sends instruction control information containing the target location information to the document storage device 400, causing the indicator light at the corresponding storage unit to light up or flash, prompting the document management staff to retrieve or place the target voucher book at the corresponding location.

[0033] Based on the above embodiments, the internal financial management server 100 records associated data such as budget information, expense reimbursement application information, accounting voucher information, binding completion time, and file location information for each voucher book object. When financial personnel or auditors input query conditions (such as accounting period, voucher number, reimbursement applicant, project number, etc.) through the terminal 200, the internal financial management server 100 can retrieve the corresponding voucher book object, return the binding status and file location information of the voucher book object, and, when the instruction unit 420 is activated, link to identify the location of the corresponding storage unit. In addition, the internal financial management server 100 can also statistically analyze the number of completed voucher book binding tasks and the corresponding number of files entered into the archive within a preset time period based on the binding completion information from the voucher binding device 300 and the location information from the file storage device 400, forming statistical reports for internal financial operation management and resource allocation.

[0034] It should be noted that the specific structures of the internal financial management server 100, terminal 200, voucher binding equipment 300, and file storage device 400 in the above embodiments are only illustrative descriptions. In actual applications, the internal financial management server 100 can be a standalone server or integrated with the financial terminal 220; the number and type of terminals 200 can be adjusted according to the enterprise size and organizational structure; the voucher binding equipment 300 can be an existing voucher binding machine or combined with a binding workstation that integrates scanning and printing; the file storage device 400 can be a single-cabinet structure or a multi-cabinet networked structure. As long as the basic concept of associating and storing accounting voucher data, binding completion information, and file location information through register identification is present, it should be considered to fall within the protection scope of this utility model.

[0035] In summary, the various embodiments provided in this application establish a collaborative structural relationship between the internal financial management server 100, terminal 200, voucher binding equipment 300, and archive storage device 400. Around the unified identifier of the voucher book, accounting voucher data, binding completion information, and archive location information are associated and managed under the same voucher book object, realizing full-process visualization and traceability of accounting vouchers from generation and binding to cabinet storage. After receiving a binding task, the voucher binding equipment 300 binds the stack of paper vouchers and generates and returns the corresponding booklet identifier upon completion, reducing the need for manual registration and comparison. The archive storage device 400 collects the booklet identifier and storage unit location information of the voucher booklet through identification devices, and can be equipped with an indicator unit to provide visual or perceptible prompts for the target storage location, facilitating quick location and retrieval of bound voucher books. Based on this, the internal financial management server 100 uniformly stores and statistically analyzes the budget information, reimbursement information, accounting voucher information, binding status, and archive location information of each voucher booklet object, which helps to improve the standardization and retrieval efficiency of internal financial archive management, reduce the daily workload of financial personnel, and has the advantages of reasonable structure, flexible implementation, and suitability for widespread application.

[0036] The embodiments provided above are merely illustrative of the purpose of this application and are intended to help understand the methods, structures, and core ideas of this application. Those skilled in the art can make various improvements and modifications to this application without departing from its principles, and these improvements and modifications also fall within the scope of protection of the claims.

Claims

1. An internal financial management system, characterized in that, include: An internal financial management server connected via a network, at least one terminal, voucher binding equipment, and document storage device; The terminal is used to send accounting voucher data to the internal financial management server, and the internal financial management server is used to store the accounting voucher data and generate a binding task with a book identifier and send it to the voucher binding device. The document binding device is used to bind a stack of paper documents according to the binding task and return binding completion information containing the book identifier after the binding is completed; The document storage device has multiple storage units and is equipped with an identification device. The identification device is used to obtain the voucher identifier and the location information of the storage unit when the bound voucher is placed into the storage unit and send them to the internal financial management server. The internal financial management server then associates and stores the corresponding accounting voucher data, binding completion information and location information as a queryable voucher object based on the voucher identifier.

2. The internal financial management system as described in claim 1, characterized in that, The internal financial management server is equipped with a voucher book management unit, which is used to divide multiple stored accounting voucher data into at least one voucher book object and assign a unique book identifier to each voucher book object. The binding task corresponds one-to-one with the voucher book object.

3. The internal financial management system as described in claim 1, characterized in that, The voucher binding device further includes a detection component for detecting the binding completion status and an identification forming component for forming the voucher identification on the outside of the bound voucher book. The detection component outputs a binding completion signal when the binding mechanism in the voucher binding device completes a predetermined binding stroke. The identification forming component forms a barcode, QR code, or RFID tag on the outside of the corresponding voucher book based on the voucher identification received from the internal financial management server. The binding completion information includes the binding completion signal and the voucher identification.

4. The internal financial management system as described in claim 1, characterized in that, Each storage unit of the document storage device corresponds to a unique location information code. The identification device includes a book identification reading unit and a location information reading unit. The book identification reading unit is used to read the barcode, QR code or RFID tag on the bound voucher book. The location information reading unit is used to obtain the location information code corresponding to the storage unit currently storing the voucher book. The location information is the location information code or document location information generated based on the location information code.

5. The internal financial management system as described in claim 1, characterized in that, The internal financial management server is used to record associated data for each voucher book object, including at least budget information, expense reimbursement application information, accounting voucher information, binding completion time, and file location information. When it receives a query request from the terminal, it outputs the file location information and binding status of the corresponding voucher book object according to the query conditions.

6. The internal financial management system as described in claim 5, characterized in that, The internal financial management server is also used to calculate the number of completed voucher binding tasks and the corresponding number of archives entered into the database within a preset time period based on the binding completion information from the voucher binding device and the location information from the archive storage device, and generate statistical results for internal financial operation management.

7. The internal financial management system as described in claim 1, characterized in that, The at least one terminal includes at least one business terminal and at least one financial terminal. The business terminal is used for the applicant to enter expense information and obtain image information of the original document through the image acquisition unit, and send the expense information and image information to the internal financial management server. The financial terminal is used for financial personnel to review the expense information and the corresponding accounting voucher data and initiate query requests for voucher objects.

8. The internal financial management system as described in claim 1, characterized in that, The document storage device also includes an indicator unit disposed on the document storage device. The indicator unit is electrically connected to the internal financial management server and is used to provide a visual or perceptible instruction to the storage unit corresponding to the target location information when the internal financial management server determines the target voucher object based on the query conditions and sends instruction control information containing the target location information to the document storage device, so as to prompt the retrieval and placement of the bound voucher.

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