Computer system for managing a program for institutional participants

Abstract

A computer system for managing an institutional participant program, the computer system comprising: a registration data processing unit configured to receive participant registration data via a user interface, including employee identification data, identification data of a participant associated with the employee, contact details, emergency contact details, and participant-specific status data; a unit for determining and controlling eligibility, configured to process participant registration data based on one or more eligibility parameters, including at least an age parameter and an association parameter indicating a relationship between the participant and the employee;a capacity monitoring and processing unit configured to manage data on available participant slots and determine participant availability based on eligibility and available slots; a financial evaluation and processing unit configured to process employee financial data to determine the availability of a payroll deduction payment agreement; a participant selection and control unit configured to generate a participant selection result based on the participant's availability status and the availability of the payment agreement; a program planning and processing unit configured to generate an activity plan that includes a variety of activities, corresponding execution times, participant characteristics associated with the variety of activities, personnel data, and resource data;a security monitoring and control unit configured to process participant-specific status data and link it to the activity plan to generate security data that includes emergency response data and participant-specific security requirements; an execution monitoring and processing unit configured to receive attendance and incident data during the execution of the multitude of activities and to update a participant record and an activity record based on the attendance and incident data; a communications processing and control unit configured to generate registration confirmation data, program data, and event-related data and transmit them to an electronic device assigned to the employee;and an evaluation and data processing unit configured to process feedback data, incident data, attendance data, and activity data to generate a program evaluation report, wherein the evaluation and data processing unit is further configured to store the participant registration data, the participant selection result, the activity plan, the safety data, the attendance data, the incident data, and the program evaluation report as associated digital records for later retrieval and further processing.