Payroll system

Abstract

The aim was to create a system that allows employees to achieve results in a short amount of time based on output, while also maintaining employee motivation by guaranteeing a minimum wage for working hours. [Solution] The payroll calculation system of the present invention is characterized in that the control means calculates the hourly wage of each employee from the employee master file, calculates the salary based on the hourly wage for the day from the attendance data file, further calculates the salary based on the amount of work done for the day from the work done data file, compares the two, and if the salary based on work done is lower than the salary based on the hourly wage, it calculates to pay the salary based on the hourly wage and writes it to the payroll data file, thereby calculating the salary.

Description

Detailed Description of the Invention Technical Field

[0001] The present invention relates to a payroll calculation system that guarantees employee salaries in the payment of salaries as compensation for labor. Background Art

[0002] In recent years, due to the declining birthrate and aging population, labor shortages for employees have been accelerating, and the number of foreign employees has also been increasing. Due to language barriers, differences in the work capabilities of employees have also arisen. However, the sharing of work-related knowledge and education should be borne by employers, and improving work quality depends on how to maintain the work motivation of employees.

[0003] Therefore, paying on a piece-rate basis for work serves as an incentive for employees, and they tend to make greater efforts compared to being paid a fixed amount. Various aggregation methods have also been proposed. For example, as shown in Patent Document 1, there is a description of an invention aimed at providing a work monitoring and aggregation system that can accurately count the work status of workers such as key punch operators, and reflect the results in worker evaluation and wage payment.

[0004] The configuration discloses a work monitoring and aggregation system consisting of a worker terminal and an aggregation terminal. The worker terminal is equipped with a timeout counting unit that counts the non-working time of the worker's terminal to monitor the worker's status and recognizes timeout information for periods of inactivity exceeding a certain fixed time, a key counting unit that counts the worker's output, and a transmission unit that transmits the data counted by the timeout counting unit and the key counting unit. The aggregation terminal is equipped with a receiving unit that receives the data transmitted from the worker terminal, an aggregation unit that performs aggregation of each piece of data, and an output unit that displays and prints the aggregation results.

[0005] The work monitoring and aggregation system disclosed here simply counts the time spent working and the work performance to calculate wages, and does not guarantee compensation for the time employees are bound to work. Moreover, with minimum wages being announced and attracting attention in each prefecture these days, it is becoming increasingly difficult to secure labor unless the minimum wage is guaranteed. [Prior art documents] [Patent Documents]

[0006] [Patent Document 1] Japanese Patent Publication No. 06-162032 [Patent Document 2] Patent No. 6667918 [Overview of the project] [Problems that the invention aims to solve]

[0007] In particular, in labor-intensive workplaces, the system must be able to withstand irregular working hours that vary from day to day. Furthermore, even in workplaces that use shifts, a system that is easy to understand and does not diminish employee motivation should be considered.

[0008] Furthermore, due to recent changes in the work environment, there has been an increasing trend in day labor, such as short-term and one-off part-time jobs lasting half a day or a full day. For example, as shown in Patent Document 2, a technology has been disclosed that facilitates employment contracts and attendance management between job seekers and employers. According to this technology, the contract attendance management server receives job seeker information transmitted from the job seeker terminal, receives employment conditions including at least the working hours and wages transmitted from the employer terminal, receives applications from job seekers transmitted from the job seeker terminal in relation to the employment conditions, generates a code that associates the employment conditions with the job seeker who made the application, and displays it on the employer terminal or the job seeker terminal.

[0009] The system then reads the displayed code using either the job seeker's terminal or the employer's terminal, and by obtaining the code reading information that the job seeker read at the start of work, it stores that the job seeker has agreed to the employment conditions set by the employer and that a contract has been concluded. It also stores the time the code was read as the start time, and by obtaining the code reading information that the job seeker read at the end of work, it stores the time the code was read as the end time. This system is used to manage arrival and departure times at work.

[0010] The inventors believed that in labor-intensive workplaces, a system was needed that could achieve results in a short time based on piecework in order to secure labor. However, there were many cases where work was not completed successfully due to defects in the work or rework resulting from complaints. In such cases, the challenge was to provide a payroll system that could maintain employee motivation by guaranteeing a minimum wage for the hours worked. [Means for solving the problem]

[0011] To achieve the above objective, the payroll calculation system of the present invention is a payroll calculation system that, via appropriate network means, aggregates attendance information of individual employees and the amount of work completed and stores the work completed information in a storage means, and calculates the payroll of individual employees, comprising: an employee master file that stores the hourly wage and allowances of individual employees; an attendance data file that stores attendance information of individual employees; a cleaning management file that aggregates the amount of work completed and stores the work completed information; a storage means consisting of a payroll data file in which payroll data is calculated and stored based on these files; and further comprising attendance information The system consists of input / output means for inputting and outputting output information and writing and reading it to and from a storage unit, and control means for controlling these storage units and input / output means. The control means calculates the hourly wage of each employee from the employee master file, calculates the salary based on the hourly wage for that day from the attendance data file, and further calculates the salary based on the output for that day from the output data file. The control means compares the two and, if the salary based on the output is lower than the salary based on the hourly wage, controls the system to calculate the salary so that the hourly wage is paid and writes it to the salary data file, thereby calculating the salary.

[0012] The aforementioned salary data file is characterized by the addition of allowances to the salary, in addition to the hourly wage or piece-rate salary based on attendance and departure times. These allowances include, for example, transportation expenses and allowances for special duties assigned during work.

[0013] Furthermore, the calculation of wages based on the aforementioned piecework is characterized by being calculated retroactively to the day of the work, including cases where corrections are made at a later date. In particular, in the case of the wage calculation system in this embodiment, especially when payment is made promptly based on actual results, such as on the same day or the next day for cleaning work, the results based on actual performance may be corrected due to complaints, defects or oversights in checks, etc., due to the unique nature of cleaning work, so retroactive calculation corrections will occur.

[0014] Furthermore, the calculation results for each employee written to the aforementioned salary data file are output to the employee's mobile terminal with information added regarding whether the salary is based on piecework or an hourly wage. This helps maintain employee motivation by encouraging them to strive for results and highlighting points to be aware of.

[0015] In particular, this invention enables piece-rate payment for individual employees based on their work performance, by managing attendance data and aggregating work results based on a predetermined work plan. Furthermore, if an employee fails to achieve results due to accidents, complaints, or mistakes, and their performance is lower than their predetermined hourly wage, the system calculates the payment to be based on the hourly wage. This prevents a decrease in employee motivation, and allows employers to identify employees who require training, thus providing an efficient payroll system. [Brief explanation of the drawing]

[0016] [Figure 1] This is a conceptual diagram illustrating an embodiment of the payroll calculation system of the present invention, specifically for use in hotel cleaning operations. [Figure 2] An explanatory diagram of the data file in the payroll calculation system of the present invention. [Figure 3] A flowchart illustrating one embodiment of the payroll calculation system of the present invention. [Figure 4] This diagram illustrates an example of same-day processing in the payroll calculation system of the present invention. [Modes for carrying out the invention]

[0017] The embodiments of the present invention will be described in detail below with reference to Figures 1 to 4. Figure 1 is a conceptual diagram illustrating an embodiment of the payroll calculation system of the present invention in the context of hotel cleaning operations. The present invention will be described based on cleaning operations in hotels and the like. Generally, in hotels, cleaning operations must be completed between check-out and check-in, and these operations must be completed in a relatively short amount of time.

[0018] Accordingly, on the hotel side, instructions to cleaning contractors cannot be issued until relatively shortly before the usage status of each facility is known, and the cleaning contractors also end up performing cleaning work in a concentrated manner. In particular, hotel cleaning operations are not considered complete until the post-cleaning inspection is also completed. Moreover, rework may occur as a result of the inspection. At that time, not only inspections by the cleaning contractor, but also inspections by the hotel side, and even rare complaints from hotel customers using the hotel may arise, leading to varying performance records of the cleaning operations.

[0019] Against such a background, the present invention will be described in detail. As shown in Figure 1, according to the conceptual explanatory diagram illustrating an embodiment in hotel cleaning operations, the outline of check-in and check-out information is downloaded in advance from the server 11 on the hotel side, and the cleaning supervisor of the cleaning company allocates the cleaning operations to the employees who will perform the cleaning work in advance using the terminal device 9. This information can be individually confirmed by each employee on their terminal (for example, a mobile phone terminal device) 10.

[0020] The payroll calculation system 1 of the present invention aggregates the attendance and leaving information of individual employees and the work output via an appropriate network 12, stores the output information in the storage means 6, and is a payroll calculation system that calculates the payroll of individual employees, which comprises a storage means 6 consisting of an employee master file 2 that stores the hourly wages and allowances of individual employees, an attendance data file 3 that stores the attendance and leaving information of individual employees, a cleaning management file 4 that aggregates the work output and stores the output information, and a payroll data file 5 in which payroll data is calculated and accumulated based on these files, and further comprises an input / output means 7 that performs input / output of external attendance and leaving information and output information and writing and reading to the storage unit, and a control means 8 that controls the storage unit 6 and the input / output means 7. The control means 8 is configured to obtain the hourly wage of each individual employee from the employee master file 2, calculate the payroll based on the hourly wage of the day from the attendance data file 3, further calculate the payroll based on the output of the day from the cleaning management file 4, compare the two, and when the payroll based on the output is lower than the payroll based on the hourly wage, perform control to calculate so as to pay the payroll based on the hourly wage and write it to the payroll data file 5, thereby calculating the payroll.

[0021] First, the employee master file 2 stores in advance data on the hourly wage of each employee according to the employee's years of service and ability. In addition, shift information of each employee is also written to this employee master file 2 as needed.

[0022] On the other hand, when an employee goes to work at the hotel which is the work location based on the shift data, the attendance and leaving information is accumulated in the attendance data file 3 via the network 12 and the input / output means 7 from a time clock installed in the hotel, or an attendance / leaving system (application) using an application such as a mobile phone terminal carried by the employee.

[0023] As guests check out, the hotel proceeds with cleaning in stages. Based on the hotel's cleaning schedule, which is sequentially stored in the hotel management file, the cleaning supervisor's terminal device 9 assigns cleaning tasks to each employee. This data is stored in the cleaning management file 4 and distributed to each employee's terminal device 10, allowing them to carry out their cleaning duties.

[0024] Based on Figure 2 and Figure 3, which shows the payroll management flow, the processing flow of the payroll calculation system 1 for cleaning services will be explained. Based on the employee's work shift in advance, each employee sequentially accumulates attendance information (steps 21 and 22). Some employees may arrive early based on their shift schedule, but the shift schedule always takes precedence. In short, the attendance information is a check to see if employees are late.

[0025] Regarding attendance, it is not necessary to have a time card system set up by the employer or a large-scale system that enables electronic employment contracts as shown in Patent Document 2. It is sufficient if the employer can obtain attendance information by some means. For example, it may be acceptable to manage attendance times using a mobile phone terminal owned by the employee. It is sufficient to obtain work records that track the minimum amount of time worked.

[0026] Next, the system sequentially accumulates the work output of employees, for example, in cleaning tasks. It records which rooms were cleaned, or how many rooms were cleaned. This output, including cleaning checks, is accumulated, and wages are calculated based on the output (Step 23).

[0027] Subsequently, employee departure information (information indicating when an employee has finished work) is accumulated, and each employee's hourly wage is calculated. In this state, when determining the employee's salary payment, the piece-rate wage from step 23 and the hourly wage from step 25 are compared, and the higher wage is used to determine the employee's salary payment (step 26).

[0028] Then, each employee's salary data is stored in salary data file 5, and the results are distributed to each employee's mobile device. The salary data is also distributed to the bank, allowing each employee to receive their salary at the bank (Step 27).

[0029] In the present invention, there may be times when cleaning checks require rework or time is wasted because the cleaning is not completed. While wages are calculated based on these situations, employees are paid their hourly wages properly when they do their work well, which helps maintain motivation and ultimately prevents a decline in the quality of the cleaning work itself.

[0030] In the present invention, the salary data file 5 includes, in addition to the hourly wage or piece-rate salary based on attendance, a salary based on allowances, such as transportation expenses for travel to a hotel or other workplace based on the employee's address, and allowances for special duties performed in the course of work (e.g., position allowance or special duties).

[0031] Furthermore, while the book has specific characteristics in its examples of inventions, the checks are conducted in a short time, so the checks may be revised later based on hotel checks or complaints. In such cases, the employee's salary may be calculated retroactively. Even then, a comparison with the hourly wage is made, and the hours worked are guaranteed.

[0032] In the embodiments of this invention, the calculation results are reflected instantly, so they are reflected on each employee's terminal device on the same day or the next day, allowing them to check their payroll information, and furthermore, each employee can withdraw their payroll (see Figure 4).

[0033] The present invention is extremely beneficial to the industry because, amidst labor shortages, it is possible to further improve the working environment in cleaning operations without lowering the level of cleaning work or decreasing employee motivation. [Explanation of Symbols]

[0034] 1…Payroll system 2…Employee Master File 3…Attendance data file 4…Cleaning management file 5… Payroll data management file 6...Storage section 7…Input / output means 8... Control means 9… Cleaning supervisor terminal 10…Employee terminals 11…Hotel server

Claims

1. A payroll system that collects attendance and work completion information for individual employees via an appropriate network, stores the completion information in a storage device, and performs payroll calculations for individual employees. A storage means comprising an employee master file that stores the hourly wage and allowances of individual employees, an attendance data file that stores the attendance information of individual employees, a cleaning management file that aggregates the amount of work completed and stores the amount of work completed, and a payroll data file that calculates and stores payroll data based on these files, Furthermore, it consists of input / output means for inputting and outputting attendance information and performance information, and for writing and reading information to and from a storage unit, and control means for controlling these storage units and input / output means. A payroll system characterized in that the control means calculates the hourly wage of each employee from the employee master file, calculates the daily wage based on the hourly wage from the attendance data file, further calculates the daily wage based on the amount of work done from the work-to-date data file, compares the two, and if the wage based on the amount of work done is lower than the wage based on the hourly wage, controls the system to calculate and write the hourly wage to the payroll data file, thereby calculating the payroll.

2. The payroll calculation system according to claim 1, characterized in that the payroll data file includes pay based on allowances in addition to the hourly wage based on attendance or pay based on piecework.

3. The payroll system according to claims 1 or 2, characterized in that the calculation of wages based on the aforementioned piecework is performed retroactively to the day of the work, including cases where it is corrected at a later date.

4. The payroll calculation system according to any one of paragraphs 1 to 3, characterized in that the calculation results for each employee written to the payroll data file are output to the employee with information added indicating whether the daily salary is based on piecework or hourly wages.

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