Document management method and apparatus

Abstract

A document management method and device are disclosed. A user terminal acquires document contents related to a document stored in a storage case, registers the document contents in a document management device, and inputs the unique information to a wireless tag on one side of the storage case in which the document is stored when the user terminal receives unique information from the document management device. The document management device maps the document contents to the unique information given to the wireless tag of the storage case, and stores and manages the document contents. When a user logs in with a licensed user account, the document management device provides the user terminal with a user interface including a menu for modifying or registering the document contents, and when a user logs in with an unlicensed user account, the document management device provides the user terminal with a user interface excluding the menu for modifying or registering the document contents so that the document contents cannot be modified or registered.

Description

Technical Field

[0001] Embodiments of the present invention relate to a document management method and apparatus, and more particularly, to a method and apparatus for efficiently managing documents stored in a storage case as physical objects.

Background Art

[0002] There are various types of documents that are produced, distributed, and stored as physical objects (e.g., paper) rather than electronic documents in daily life. To manage these documents in physical object form, they are bound using a document binder or binding tool, etc., and then a separate label is created and attached for management. When managing a large number of documents as a single bundle using a binder or binding tool, etc., there is a limit to managing what the documents in each bundle are about based only on the label information attached to the binder, etc.

[0003] Also, electronic documents can be stored and managed in a database. Since electronic documents can be easily modified or deleted, it is necessary to control access to electronic documents for security purposes. For example, security problems can be solved by providing access rights to electronic documents only for some user accounts. If the user with access rights to electronic documents changes due to leaving the company, taking leave, or changing jobs, etc., there is an inconvenience that the accounts of existing users need to be deleted and new user accounts need to be registered. Also, if the accounts of existing users with access rights to electronic documents are deleted, there is an inconvenience that another account needs to be assigned to the users to perform other operations except for document management operations.

Summary of the Invention

Problems to be Solved by the Invention

[0004] The technical problem to be achieved by embodiments of the present invention is to provide a document management method and apparatus capable of efficiently managing document information stored in a storage case on a server.

[0005] Another technical problem that embodiments of the present invention aim to solve is to provide a document management method and apparatus for managing document information managed on a server so that licensed users can modify, delete, or register it. [Means for solving the problem]

[0006] The aforementioned An example of a document management method according to an embodiment of the present invention for achieving the technical objectives is a document management method performed by a user terminal, which includes the step of acquiring document content for documents to be stored in a storage case; The aforementioned The stage of registering document content with a document management system; The aforementioned The process includes the steps of receiving unique information from a document management device and inputting the unique information into a wireless tag located on one side of the document storage case in which the document is stored.

[0007] The aforementioned Another example of a document management method according to the embodiment of the present invention for achieving the technical objectives is a document management method performed by a document management device, comprising the steps of receiving document content for documents stored in a storage case; and The aforementioned Document content The aforementioned This includes the step of mapping and storing unique information assigned to a wireless tag located on one side of the storage case.

[0008] The aforementioned An example of a document management system according to an embodiment of the present invention for achieving the technical objectives includes at least one storage case for storing documents; and a wireless tag attached to one side of each storage case; The aforementioned Wireless tags The aforementioned Includes unique information that can identify the document content of documents stored in a storage case. [Effects of the Invention]

[0009] According to one embodiment of the present invention, information about documents stored in a storage case can be easily managed using a wireless tag (for example, an NFC (Near Field Communication) tag) attached to the storage case. According to another embodiment, document content such as document photos stored in the storage case can be registered on a server and checked when needed. This document management method utilizing wireless tags can be applied to a variety of applications, such as logistics boxes, pharmaceutical packaging, and food packaging. Furthermore, according to another embodiment, the authority to modify, delete, or add document content stored on the server can be managed by license. In addition, the entity responsible for managing document content can be easily changed by transferring licenses between user accounts. [Brief explanation of the drawing]

[0010] [Figure 1] Figure 1 is a diagram illustrating an example of an overall system structure for document management according to an embodiment of the present invention. [Figure 2] Figure 2 is a diagram illustrating an example of a storage case according to an embodiment of the present invention. [Figure 3] Figure 3 is a flowchart illustrating an example of a document management method according to an embodiment of the present invention. [Figure 4] Figure 4 is a diagram illustrating an example of information relating to documents stored in a document management device according to an embodiment of the present invention. [Figure 5] Figure 5 is a diagram illustrating an example of a user interface for a user terminal for document management according to an embodiment of the present invention. [Figure 6] Figure 6 is a diagram illustrating an example of a user interface for a user terminal for document management according to an embodiment of the present invention. [Figure 7] Figure 7 is a diagram illustrating an example of a user interface for a user terminal for document management according to an embodiment of the present invention. [Figure 8] Figure 8 is a diagram illustrating an example of a user interface for a user terminal for document management according to an embodiment of the present invention. [Figure 9]FIG. 9 is a drawing illustrating an example of a storage case according to an embodiment of the present invention. [Figure 10] FIG. 10 is a drawing illustrating an example of a storage case according to an embodiment of the present invention. [Figure 11] FIG. 11 is a drawing illustrating an example of a storage case according to an embodiment of the present invention. [Figure 12] FIG. 12 is a drawing illustrating an example of a storage case according to an embodiment of the present invention. [Figure 13] FIG. 13 is a drawing illustrating an example of a storage case according to an embodiment of the present invention. [Figure 14] FIG. 14 is a drawing illustrating an example of an overall system structure for document management using a license according to an embodiment of the present invention. [Figure 15] FIG. 15 is a drawing illustrating an example of a license management method according to an embodiment of the present invention. [Figure 16] FIG. 16 is a drawing illustrating an example of a method for moving document content according to an embodiment of the present invention. [Figure 17] FIG. 17 is a flowchart illustrating an example of a document management method using a license according to an embodiment of the present invention. [Figure 18] FIG. 18 is a drawing illustrating an example of a method for checking document information when logging in with a licensed user account. [Figure 19] FIG. 19 is a drawing illustrating a configuration example of a document management apparatus according to an embodiment of the present invention.

MODE FOR CARRYING OUT THE INVENTION

[0011] Hereinafter, with reference to the accompanying drawings, a document management method and its apparatus according to an embodiment of the present invention will be examined in detail.

[0012] FIG. 1 is a drawing illustrating an example of an overall system structure for document management according to an embodiment of the present invention.

[0013] Referring to Figure 1, the storage case (120) contains a fixed-size internal space for storing documents (140) that exist as physical objects such as paper. The size of the storage case (120) can vary depending on the embodiment, but as an example, it may be a square box shape that can store dozens or even hundreds of A4-sized documents. Alternatively, the storage case (120) can take various shapes depending on the embodiment, such as a drawer-type storage case. In another embodiment, the storage case (120) can be a tray structure that facilitates the storage and viewing of documents, and examples of this are shown in Figures 9 to 13. In the following explanation, for the sake of convenience, we will assume that the storage case (120) is a square box shape.

[0014] A wireless tag (130) is present on one side of the storage case (120). The wireless tag (130) can be any type of tag capable of sending and receiving data via wireless communication. For example, types of wireless tags include NFC tags and RFID (Radio Frequency Identification). Other types of tags exist, such as Frequency Identification (NFC) tags, and this embodiment is not limited to a specific type. However, for the sake of explanation, an NFC tag will be used as an example of a wireless tag (130) in the following description. Unique information for managing documents stored in the storage case (120) is stored in the wireless tag (130). The method for storing unique information in the wireless tag (130) will be examined again in Figure 2 and below.

[0015] The wireless tag 130 can be in sticker form. In this case, the storage case (120) and the wireless tag (130) exist separately, and when a user wants to store documents using the storage case (120), they can attach the wireless tag (130) to the storage case (120) and use it. In another embodiment, the wireless tag (130) may be pre-attached to the storage case (120).

[0016] The document management device (100) stores and manages information about documents (140) stored in storage cases (120). An example of document information stored by the document management device (100) is shown in Figure 4. The document management device (100) can be implemented using one or more servers or in a cloud system. The document management device (100) is not limited to that term; it can be any computing device that includes data storage and communication functions, and can therefore be implemented using a general-purpose computer.

[0017] The user terminal (110) stores information about the documents, such as photographs of the documents to be stored in the storage case (120), in the document management device (100), and also receives unique information for document management from the document management device (100) and provides it to the wireless tag (130). An application for the document management method of this embodiment may reside on the user terminal (110). The method for managing documents (140) stored in the storage case (120) via the user terminal (110) will be examined in detail in Figure 2 and subsequent figures. The user terminal (110) can be various devices such as a smartphone, tablet PC, or general computer. For the sake of explanation, the following description will assume that the user terminal (110) is a smartphone.

[0018] Figure 2 is a diagram illustrating an example of a storage case according to an embodiment of the present invention.

[0019] Referring to Figure 2, the document management device (200) consists of at least one storage case (210, 220, 230) and wireless tags (215, 225, 235). Each wireless tag (215, 225, 235) stores unique information for document management. As we will examine again, the user can tag the wireless tag (215, 225, 235) located on one side of the storage case (210, 220, 230) to the user terminal (110) and easily check information about the documents stored in the corresponding storage case (210, 220, 230).

[0020] Figure 3 is a flowchart illustrating an example of a document management method according to an embodiment of the present invention.

[0021] Referring to Figures 1 and 3 together, the user terminal (110) takes a photograph (S300) of the document (140) to be stored in the storage case (120). For example, if a document consisting of 10 pages is stored in the first storage case (210) in Figure 2, the user can use the camera on the user terminal (110) to take photographs of the 10 pages. An example of the user interface of the user terminal (110) for taking photographs of documents is shown in Figure 6. Although this embodiment presents a photograph of a document taken with a camera as an example of document content, this is only one example, and document content can take various forms including the content of the document (e.g., a scanned image). However, for the sake of explanation, the following description will assume that the document content includes a photograph of the document. If multiple users use the storage case together, a separate login process may be included before the photograph-taking stage. Of course, the login process in this embodiment can also be omitted. The login process will be examined again in Figure 6.

[0022] The user terminal (110) registers document content, such as a photograph of the document (140) obtained by taking a picture of the document, to the document management device (100) (S310). In one embodiment, after the user terminal (110) has entered bibliographic information about the document (140), it can send the document content, such as a photograph of the document, along with the bibliographic information to the document management device (100) for storage. The bibliographic information about the document (140) can include information such as the document title, summary, keywords, registration date, registrant, audio recording file, music, sound source, and links. The types of information included in the document's bibliographic information can vary depending on the embodiment. An example of a user interface for the user to input the document's bibliographic information is shown in Figure 6, and an example of a user interface for registering a photograph of the document, etc., to the document management device (100) is shown in Figure 7.

[0023] After registering document content, the user terminal (110) receives unique information from the document management device 100 (S320). From the perspective of the document management device (100), when the document management device (100) receives document content such as document photos from the user terminal (110), it creates unique information and sends it to the user terminal (100), and also maps the created unique information with the document content and stores and manages it in the database.

[0024] The user terminal (110) inputs the unique information received from the document management device (100) into the wireless tag (130) (S330). For example, if the wireless tag (130) is an NFC tag, the user terminal (110) transmits the unique information to the NFC tag via near-field communication (NFC), and the NFC tag stores the unique information internally. If the wireless tag (130) is separate from the storage case (120) and not integrated with it, the user can attach the wireless tag (130) with the input unique information to one side of the wireless storage case (120).

[0025] As one embodiment, the storage case (120) can be made reusable. For example, after discarding all documents stored in an existing storage case (120), new documents can be stored in the existing storage case (120). At this time, new unique information received from the document management device (100) through the method investigated in this embodiment can be entered into the wireless tag (130) attached to the existing storage case (120). As another example, the unique information of the wireless tag (130) attached to the existing storage case (120) can be used as is when reusing it. In this case, when the user terminal (110) registers a photograph of a new document, etc., to the document management device (100), it recognizes the unique information of the wireless tag (130) attached to the storage case (120) by tagging, and then sends a reuse request to the document management device along with that unique information. The document management device (100) can map the unique information received from the user terminal (110) with the existing information about the document, delete the information about the document (such as document content) that has already been saved, and then map the newly received information about the document, such as a photograph of the document, from the user terminal (110) with the existing unique information and save it.

[0026] New documents can be added to the storage case (120), or some of the documents stored in the existing storage case can be discarded. In this case, the information about the documents stored in the document management device (100) can be updated by adding or discarding new documents.

[0027] As one embodiment, when adding a new document to an existing storage case (120), the user terminal (100) can take a photograph of the additional document and send a document addition request, including the document photograph, along with the unique information of a wireless tag (130) attached to the existing storage case (120), to the document management device (100). The document management device (100) can map the additional document photograph and other information to the unique information received from the user terminal (110) and save it.

[0028] In another embodiment, when discarding documents from an existing storage case (120), the user terminal (110) can transmit information about the documents to be discarded (e.g., the file name or identifier of a document photograph) along with the unique information of the wireless tag (130) of the storage case (120) to the document management device (100). For example, the user terminal (110) can receive and display a list of document information by storage case stored in the document management device (100) to allow the user to select the documents to be discarded, or it can transmit unique information obtained by tagging the wireless tag of the storage case in which the documents are to be discarded to the document management device (100), displaying a list of document information mapped to the relevant unique information to the user so that they can select the documents to be discarded.

[0029] Figure 4 is a diagram illustrating an example of information related to documents stored in a document management device according to an embodiment of the present invention.

[0030] Referring to Figure 4, the document management device (100) maps document content (430), such as document photos, to unique information (400, 410, 420) created for each document storage case and stores and manages them. If there are N storage cases in Figure 2, the document management device (100) creates N unique pieces of information (400, 410, 420) for each storage case.

[0031] For example, referring to Figure 2, the document management device (100) receives document content (430) and bibliographic information (440) of documents stored in the first storage case (210) from a user terminal (110). It maps this information to the first unique information (400) created for the first storage case (210) and saves at least one document content (430) and bibliographic information (440) received from the user terminal (110). In this manner, when the document content and bibliographic information of documents stored in the second or Nth storage cases (220, 230) are received from the user terminal (110), they are mapped to the second or Nth unique information (410, 420) and saved.

[0032] A storage case (120) can store either one type of document or multiple documents of different types. For example, a single report consisting of multiple pages may be stored in the storage case (120), or multiple reports may be stored together in the same storage case (120). If only one type of document is stored in the storage case (120), a single bibliographic entry (440) is stored by mapping it with unique information (400). However, if multiple different documents are stored, bibliographic information for each document can be stored. For example, if a first storage case (210) stores a first document and a second document of different types, the document management device (100) can receive the document content of the first document and the document content of the second document from the user terminal (110), register the bibliographic information for each, and then map and store / manage them with the first unique information (400). The first document or the second document may consist of at least one page.

[0033] When a user connects to the document management device (100) for document storage and management, and performs a login process, the document management device (100) can store user identification information (or user account information) together with the information about documents registered by each user (e.g., document content, bibliographic information, etc.) in order to distinguish them. For example, if the first user stores the first document in the first storage case (210) and the second user stores the second document in the same first storage case (210), the document management device (100) can add the identification information of the first user (or the first user's user account information) to the information about the first document, which is stored mapped to the first unique information (400) created for the first storage case (210), and store it, and add the identification information of the second user (or the second user's user account information) to the information about the second document and store it. Based on this, the document management device (100) can select information about documents registered by each user and provide it to the user terminal (110). Another implementation involves granting user accounts licenses that grant them management privileges for document content. We will examine the method of document management using licenses again in Figure 14.

[0034] In another embodiment, the document management device (100) can store storage case identification information along with unique information. For example, if the first storage case (210) has the identification information "1" displayed on it, the document management device (100) can map this to the first unique information (400) given to the wireless tag (130) attached to the first storage case (210) and store and manage the identification information "1" for the first storage case (210). Through this, when a user queries information about a document using the document management device (100), they can use the storage case identification information provided by the document management device (100) to confirm which storage case the queried document is stored in.

[0035] Figures 5 to 8 are diagrams illustrating an example of a user interface for a user terminal for document management according to an embodiment of the present invention. Figures 5 to 8 are merely examples to aid in understanding the present invention, and the user interface can be modified in various ways depending on the embodiment.

[0036] First, referring to Figure 5, an example of a user interface for querying document information is shown. When a user drives the application for this embodiment, a login screen (500) appears on the user terminal screen. Once the user is authenticated through the login screen (500), the document management device (100) provides a document list to the user terminal (110) through the document list screen (510). In one embodiment, the document management device (100) provides only a list of documents registered by the logged-in user, but it can also provide a complete list of all documents registered in the document management device (100). The document list screen (510) can display a list of document thumbnails and / or document bibliographic information (514) (e.g., document title or summary).

[0037] In another embodiment, a document search screen (512) may exist on the document list screen (510). For example, when a user enters a search term on the document search screen (512), the user terminal (110) can search for and provide documents that match the entered search term based on the document titles or keywords present in the document list.

[0038] When a user selects a specific document on the document list screen (510) (i.e., clicks on it), the user terminal (110) displays the selected document information on the screen (520). The document information screen (520) can display thumbnails of document photos (522) and / or bibliographic information (524), etc. For example, if a document consists of multiple pages, the user terminal (110) can display multiple document photos of the selected document in various ways, such as thumbnails (522). When the user selects one of the document photo thumbnails (522), the user terminal displays the selected document photo so that the user can check the document content.

[0039] In another embodiment, the document list screen (510) or document information screen (520) can also display identification information for the storage case in which the relevant document is stored. For example, in Figure 2, various identification information, such as numbers or letters, is displayed on one side of the outside of each storage case for the multiple storage cases (210, 220, 230) to distinguish each case. This identification information can be registered in the document management device (100) along with bibliographic information when the document photograph is registered. The user can use the identification information of the storage case displayed on the document information screen to determine which storage case the relevant document is stored in.

[0040] Users can modify or delete information about documents stored in the document management device through the document information screen. For example, clicking the "Modify" button (528) causes the user terminal (110) to provide a screen for registering the bibliographic information of the document, allowing the user to modify the bibliographic information. The user terminal (110) sends the modified bibliographic information to the document management device (100), and the document management device (100) updates the document information with the modified bibliographic information. If a user wants to discard part or all of a document from the storage case (120), they can select one of the document photo thumbnails (522) on the document information screen (520) and click the "Delete" button (530) to delete the information about the document stored in the document management device (100). For example, when the "Delete" button (530) is clicked, the user terminal (110) sends a "Delete" request for the document in question to the document management device (100), along with the unique information stored on the wireless tag (130) of the discarded document storage case (120). The document management device (100) then deletes the document information, such as the document photograph, that was requested to be deleted.

[0041] If a user wants to store a document in a new storage case, they can register the new document in the document management device (100) by clicking the "+" button (516) at the bottom of the document list screen (510). An example of the user interface for this is shown in Figure 6.

[0042] In another embodiment, the document management device (100) can provide different permissions for document content depending on whether a license has been granted to the logged-in user account. For example, if a license has been granted to the user account used for login, the document management device (100) can provide a user interface (520) that includes menus for modifying (528) or deleting (530) document content, as in this embodiment. However, if a license has not been granted to the user account, the document management device can provide a screen like the one in Figure 8 (830) without menus for modifying or deleting document content, instead of the screen in Figure 5 (520).

[0043] Figures 6 and 7 below illustrate examples of the user interface when logged in with a licensed user account. If logged in with an unlicensed user account, a query-only user interface will be provided, which is not the user interface for registering, modifying, or deleting document content as shown in Figures 6 and 7.

[0044] Referring to Figure 6, clicking the "+" button (516) on the document list screen (510) in Figure 5 displays a screen (600) on the user terminal (110) for entering the bibliographic information of the document to be registered. The bibliographic information can include various pieces of information as shown in the embodiment, such as the document title (602), summary (604), and keywords (606). In another embodiment, the user terminal (110) allows users with visual impairments to input bibliographic information by voice.

[0045] After entering bibliographic information, clicking the "Next" button (608) provides the user terminal (110) with a user interface (610) that allows the user to register or photograph document content such as document photos. If a photograph of the document has been previously taken and saved on the user terminal (110), the user can click the "Photo Album" button (612) and select the document photograph to register from the document photographs saved on the user terminal (110). Clicking the "Take Photo" button (614) provides the user terminal (110) with a user interface (620) for taking a photograph.

[0046] Referring to Figure 7, the user terminal (110) displays a list of document photos selected or taken through the process in Figure 6 on its screen (700). When the user selects a photo to register with the document management device from the document photo list and clicks the "Register" button (702), the user terminal (110) transmits document content such as document photos and bibliographic information to the document management device (100) and receives unique information from the document management device (110). The document information registered with the document management device is displayed on the document information screen (710) of the user terminal (110) (710). When the user clicks the "NFC Input" button (712) on the document information screen (710), the user terminal (110) provides a user interface (720) for inputting the unique information received from the document management device (100) into the wireless tag (130). The user can tag the user terminal (110) with the wireless tag (130) and input the unique information into the wireless tag (130).

[0047] Figure 8 is a diagram illustrating an example of a method for verifying document information using a wireless tag in a storage case according to an embodiment of the present invention.

[0048] Referring to Figure 8, when a user wants to check information about a document stored in a document storage box (800), they tag their user terminal (820) with a wireless tag (810). The user terminal (820) receives unique information from the wireless tag (810), transmits this unique information to the document management device (100), receives the document information mapped to the unique information from the document management device (100), and displays it on the screen (830).

[0049] For example, when the document management device (100) receives unique information from the user terminal (820), it provides the user terminal (110) with at least one document list that has been mapped and stored with the unique information, as shown in Figure 2. When a specific document is selected from the document list, the document management device (100) transmits the document content, such as a photograph of the selected document, and bibliographic information to the user terminal (820). In other words, the user can check the document photograph or bibliographic information of a document stored in a storage case (800) through tagging with a wireless tag (810) on the storage case. The user can check the contents of a document through a photograph, etc., without directly retrieving the document stored in the storage case (1800).

[0050] In another embodiment, the user terminal (820) can manage documents stored in the storage case (800), such as deleting or adding documents, by tagging them with a wireless tag (810). For example, when the user terminal (820) tags a wireless tag (810), the user terminal (820) can display a screen containing "Modify" or "Delete" buttons, as shown in the document information screen in Figure 6, along with information about the document stored in the storage case (800). When the "Modify" button is clicked, the user terminal (110) provides a screen that allows the user to modify the bibliographic information of the document, enabling the user to correct the bibliographic information. The user terminal (820) sends the modified bibliographic information to the document management device (100), and the document management device (100) saves the modified bibliographic information. When the user retrieves a document from the storage case (800), the user can click the "Delete" button to delete the information of the document stored in the document management device (100). For example, when the "Delete" button is clicked, the user terminal (820) sends a "Delete" request for the document in question to the document management device (100) along with the unique information of the wireless tag (810), and the document management device (100) deletes the document photograph that received the deletion request.

[0051] In another embodiment, information about the document can be provided via voice guidance for people with visual impairments. When the user terminal (820) receives information about the document corresponding to the unique information of the wireless tag (810) from the document management device (100), it can output the information about the document (e.g., bibliographic information or information contained in the document content) as voice. For example, if information about the document (e.g., bibliographic information) is recorded as voice along with a photograph of the document and registered with the document management device (100), the user terminal (820) can play the voice recording received from the document management device (100) and provide the information about the document as voice. In another embodiment, the user terminal (820) can convert the text of the information about the document into voice, including a text-to-speech conversion algorithm, and provide it.

[0052] Figures 9 to 13 are diagrams illustrating an example of a storage case according to an embodiment of the present invention. Figures 9 to 13 are merely one embodiment of a storage case, and the present invention is not necessarily limited to the example shown in Figures 9 to 13.

[0053] Figure 9 is a separated perspective view of a storage case according to an embodiment of the present invention. Figure 10 is a drawing showing the tray and storage case combined as shown in Figure 9. Figure 11 is an unfolded view of the tray shown in Figure 9. Figure 12 is a cross-sectional view taken along line IV-IV as shown in Figure 10. Figure 13 is a drawing showing documents being stored in or pulled out of the storage case shown in Figure 9.

[0054] Referring to Figures 9 to 13, the storage case (120, hereinafter referred to as "tray storage") according to the present invention, which facilitates the storage and review of documents, includes a storage case (20) and a tray (30).

[0055] The aforementioned The storage case (20) is a box-shaped structure with a rectangular internal space and a lid (22) on top. The aforementioned The storage case (20) is made of materials such as paper, fiber, wood, rubber, or synthetic resin. For example, The aforementioned The storage cases are manufactured by cutting and then folding a sheet of paper. The aforementioned The lid (22) is The aforementioned It is formed integrally with the storage case (20). The aforementioned The lower part of the storage case (20) can be made to have a structure that can be opened and closed like the upper part, or it can be made to have a structure that can be closed.

[0056] The aforementioned Tray (30) The aforementioned This is a component that slides into the internal space of the storage case (20). For example, The aforementioned The tray (30) is formed by cutting and bending sheet metal. The aforementioned The tray (30) is made of a material such as paper, fiber, wood, rubber, or synthetic resin. The aforementioned If the tray (30) is made of paper, the weight of the paper used will be 200 g / m². 2or 300g / m 2 Preferably, the paper has a basis weight of 100 g / m². 2 If it is less than that, there is a problem in that the strength is not sufficient. The aforementioned The thickness of the plate material that makes up the tray (30) is The aforementioned It is preferable that the thickness is greater than the thickness of the plate material that makes up the storage case (20). The aforementioned The size of the tray (30) is, The aforementioned It is preferable that the dimensions are similar to those of the internal space of the storage case (20). The aforementioned Tray (30) The aforementioned It is preferable that the product be manufactured to fit snugly into the storage case (20). The aforementioned If the tray (30) is too large, The aforementioned It could not be accommodated in the internal space of the storage case (20). The aforementioned If the tray (30) is too small, The aforementioned A gap occurs between the storage case (20) and the tray (30), resulting in a problem where the tray (30) is not secured to the storage case (20).

[0057] The aforementioned If the tray (30) is made of rubber or synthetic resin, it may be manufactured in a mold by injection molding. In the embodiment shown in the drawing, The aforementioned The tray (30) is manufactured by folding paper.

[0058] The aforementioned The tray (30) includes a tray body (32), a protrusion (34), a bottom (36), and a detachment prevention part (38).

[0059] The aforementioned The tray body (32) is a rectangular plate-like structure. The aforementioned The tray body (32) is The aforementioned With the storage case (20) positioned parallel to the inner wall, The aforementionedIt is assembled by sliding it into the storage case (20). The vertical length (V2) of the tray body is preferably the same as, or slightly smaller than, the vertical length (V1) of the internal space of the storage case. The horizontal length (H2) of the tray body is preferably approximately the same as the horizontal length (H1) of the internal space of the storage case. For further details, The aforementioned The horizontal length (H2) of the tray body is preferably 98% to 90% of the horizontal length (H1) of the internal space of the storage case. The aforementioned A decorative through-pattern is formed on the tray body (32) by die-cutting. Die-cutting is also known as "Thomson" processing in the printing industry. The aforementioned The tray body (32) is printed with at least one of the following: a decorative photograph, pattern, color, or designed design. The aforementioned The tray body portion 32 is provided with decorative patterns on its cross-section or on both sides. The aforementioned The photographs, patterns, colors, and other components of the tray body (32) are attached by means of adhesive or double-sided tape. The aforementioned It can also be attached to the surface of the body part (32). On the other hand, The aforementioned Other forms of cargo besides documents may be attached to the tray body (32) by means of adhesive or double-sided tape. In this case, other forms of cargo may include, for example, drug packaging containers such as Tylenol or green tea tea bags.

[0060] The aforementioned The protrusion (34) is The aforementioned It is positioned in the center of the upper edge of the tray body (32). The aforementioned The protrusion (34) is The aforementioned It is an integral extension from the tray body (32). The aforementioned The protrusion (34) acts as a handle that applies external force to the tray (30) when removing documents (140) received in the internal space of the storage case (20). The aforementioned The projection (34) is subjected to external force. The aforementioned It is folded relative to the tray body (32). For more details, The aforementionedThe protrusion (34) is The aforementioned Using the upper edge of the tray body (32) as a reference The aforementioned It is formed to be folded relative to the tray body portion (32). The aforementioned Tray body part (32) and The aforementioned The boundary line of the protrusion (34) preferably has a folding guide line formed by indentation. The aforementioned The protrusion (34) will naturally fold inward when the lid (22) of the storage case (20) is closed. When removing the document (140), The aforementioned The protrusion (34) serves as a handle that can be grasped with a finger and used to apply external force. Preferably, the vertical length (V3) of the protrusion does not exceed the thickness (D1) of the internal space of the storage case. More specifically, preferably, the vertical length (V3) of the protrusion is 30% to 95% of the thickness (D1) of the internal space of the storage case. The horizontal length (H3) of the protrusion is: The aforementioned It is preferable that it be smaller than the horizontal length (H2) of the tray body. For more details, The aforementioned The horizontal length of the protrusion (H3) is, The aforementioned It is preferable that the length is 3% to 25% of the lateral length (H2) of the tray body. The aforementioned The horizontal length of the protrusion (H3) The aforementioned If the protrusion (34) is less than 3% of the lateral length (H2) of the tray body, there is a problem in that it cannot be properly formed. The aforementioned The horizontal length of the protrusion (H3) The aforementioned If the length of the tray body exceeds 25% of its width (H2), it results in significant paper waste, which is not economically viable.

[0061] The aforementioned The protrusion (34) is shown in a rectangular shape, but it can be configured in various ways, such as a square, semicircle, triangle, logo shape, or cloud shape. The aforementioned The protruding parts (32) are painted with all the natural colors, such as red, orange, yellow, green, and blue. The aforementioned The protrusion (34) contains or displays classification information for the stored document (140).

[0062] The aforementioned The bottom (36) is The aforementionedUsing the lower edge of the tray body (32) as a reference, The aforementioned It is a cantilevered, plate-like structure that extends perpendicularly to the tray body (32). In other words, The aforementioned The bottom (36) is The aforementioned From the lower end of the tray body (32) The aforementioned It is formed as an extension parallel to the bottom surface of the storage case (20). The aforementioned Bottom (36) and The aforementioned The boundary lines of the tray body (32) can be formed by creating fold guide lines through a pressing process. The thickness of the bottom (D2) is preferably approximately the same as the thickness of the internal space (D1) of the storage case. For further details, The aforementioned The thickness of the bottom (D2) is preferably 90% to 98% of the thickness of the internal space (D1) of the storage case. The aforementioned The thickness of the base (D2) The aforementioned If the internal space thickness (D1) of the storage case is less than 90%, a large amount of empty space remains inside the storage case (30) where documents (140) cannot be stored, making it ineffective. Furthermore, when removing documents (140), there is a problem in that the documents (140) detach from the tray (30) and fall out of the storage case (20). The aforementioned If the thickness of the bottom (D2) exceeds 98% of the thickness of the internal space of the storage case (D1), there is a problem in that the tray (30) cannot be stored and separated smoothly.

[0063] The aforementioned The detachment prevention unit (38) is The aforementioned This is a structure that extends from the bottom (36). The aforementioned The detachment prevention unit (38) is The aforementioned From the end of the bottom (36) The aforementioned It is a cantilevered structure that is bent upward parallel to the tray body (32). The aforementioned The detachment prevention unit (38) is The aforementioned It serves to prevent the document (140) supported by the bottom (36) from detaching in the direction of the bottom's thickness (D2). The aforementioned The detachment prevention unit (38) is used when the document (140) received in the tray (30) The aforementioned To prevent it from falling downwards from the bottom (36), The aforementionedThe bottom of the document (140) stored in the storage case (20) is wrapped. This allows, The aforementioned The detachment prevention unit (38) The aforementioned When removing a document (140) from a storage case (20), The aforementioned The tray (30) is lifted to ensure that the documents (140) are fully pulled along the tray (30) and their contents. The aforementioned Detachment prevention part (38) and The aforementioned The boundary line of the bottom portion (36) can be formed by creating a fold guide line through a press-line process. The lateral length (H4) of the detachment prevention portion is configured in the same way as the lateral length (H2) of the tray body portion. The aforementioned The ends of the detachment prevention portion (38) can be processed with diagonal cuts or a rounded shape. The vertical length (V4) of the detachment prevention portion is preferably 3% to 50% of the vertical length (V2) of the tray body portion. The aforementioned If the vertical length of the detachment prevention section (V4) is less than 3% of the vertical length of the tray body section (V2), there is a problem in that the document (140) can easily detach from the bottom (36). The aforementioned If the vertical length of the detachment prevention section (V4) exceeds 50% of the vertical length of the tray body (V2), it results in significant paper waste, which is inefficient. The aforementioned The thicker the internal space (D1) of the storage case (20), The aforementioned It is preferable that the vertical length of the detachment prevention section (V4) is set to be close to 50% of the vertical length of the tray body section (V2).

[0064] The aforementioned If the tray (30) is made of ordinary paper and not special paper, The aforementioned Preferably, at least one of the front and back surfaces of the tray (30) is treated with a matte or glow laminate coating. The aforementioned When the tray (30) is coated, it has the effect of increasing strength and preventing moisture generation. In particular, The aforementioned If the inside of the storage case (20) is printed with colors, images, etc., this has the effect of preventing the ink from bleeding into the tray (30).

[0065] The following will explain in detail the effects of the tray storage (120) which includes the components described above, using the process of storing documents (140) in the tray (30) and then storing them in the storage case (20), and the process of retrieving the stored documents (140) for viewing, as examples.

[0066] First, in order to store document (140), The aforementioned Place the document (140) on the tray (30). The method of placing the document (140) on the tray (30) is to place the tray body (32) parallel to the ground and then place the document (140) for storage on the tray (30). The aforementioned Press and stack the documents (140) into the tray (30). Once the documents (140) are stacked to the length of the base (36), stand the tray (30) upright and slide it into the storage case (20) to connect them. Then, The aforementioned The lid (22) of the storage case (20) is closed. By closing the lid (22), the force exerted by the projection (34) and the lid (22) causes it to fold parallel to the lid (22), as shown in Figure 12. Through this process, the document (140) can be easily stored. In this process, the document (140) does not require a separate binding process, thus preventing damage to the document (140). Furthermore, since binding work is not required, it saves the worker's time and labor.

[0067] The following describes the process of removing a document (140) from the tray storage (120) in order to view the stored document (140). The closed lid is opened. With the lid (22) open, as shown in Figure 13, the worker takes the protrusion (34) with their hand and pulls the tray (30) upward. This separates the tray (30) containing the document (140) from the storage case (20). With the separated tray (30) placed parallel to the ground or standing upright perpendicular to the ground, the required document (140) can be easily separated from the tray (30) and viewed.

[0068] Thus, the tray storage system according to the present invention, which facilitates the storage and viewing of documents, prevents damage to stored documents by having trays that slide into the storage case, and provides the effect of enabling rapid storage and viewing of stored documents. Furthermore, the trays constituting the present invention have the advantage of low manufacturing costs because they can be manufactured by folding unfolded sheet material. In addition, the storage case according to the present invention has the advantage of minimizing environmental pollution because it can be constructed from a single material without using unenvironmentally unfriendly parts such as plastics and metals used in conventional document binding. Moreover, the tray storage system according to the present invention, which facilitates the storage and viewing of documents, has the advantage of being conveniently used not only for documents but also in various packaging industries.

[0069] Figure 14 is a diagram illustrating an example of an overall system structure for licensed document management according to an embodiment of the present invention.

[0070] Referring to Figure 14, the document management device (100) can grant at least one license to at least one group (1400, 1410, 1420). A license means that the document management device (100) has the authority to view, register, modify, or delete document content. For example, the document management device (100) can provide at least one license key to each group (1400, 1410, 1420). The document management device (100) can store and manage information for user accounts that have been given the license keys assigned to each group (1400, 1410, 1420).

[0071] Users in each group (1400, 1410, 1420) can access, register, modify, or delete document content after connecting to the document management device (100) via their user terminal through a login process using their user account. At this time, the scope of permissions a user has for document content depends on whether their user account (1430) is licensed. For example, the first user account (1430) in the first group (1400) may be licensed, while the second user account is not. In this case, the user who connects with the first user account (1430) has all permissions, including viewing, registering, modifying, or deleting document content. However, the user who connects with the second user account has limited permissions to the document content (e.g., viewing) because they do not have a license.

[0072] This embodiment illustrates multiple groups (1400, 1410, 1420), but depending on the embodiment, only one group may exist. Each group (1400, 1410, 1420) may be a company or a department within a company. For example, the first group (1400) may be company A, the second group (1410) may be company B, and the Nth group (1420) may be company C, representing different companies. Alternatively, the first through Nth groups (1400, 1410, 1420) may be different departments within the same company. In addition, each group (1400, 1410, 1420) can take various forms depending on the embodiment and is not limited to a single form.

[0073] Each group (1400, 1410, 1420) includes at least one user account (1430) that uses at least one license provided by the document management device (100). There may be separate administrator accounts for each group (1400, 1410, 1420), or there may be a single administrator account that manages the entire group (1400, 1410, 1420). The administrator can connect to the document management device (100) using their administrator account and grant, reclaim, or transfer licenses assigned to each group (1400, 1410, 1420) to user accounts within those groups. The allocation, reclaiming, and transfer of licenses will be examined again in Figure 15.

[0074] The document content managed by the document management device (100) can be various types of content related to documents, such as electronic documents and document photographs. For example, document content can be data obtained by scanning or photographing physical documents. In another embodiment, the document management device (100) maps physical documents to document content for storage and management. A method of storing physical documents in storage cases and registering document content, including photographs of the documents stored in the storage cases, in the document management device is shown in Figures 1 to 8.

[0075] Figure 15 is a diagram illustrating an example of a license management method according to an embodiment of the present invention. For the sake of explanation, this embodiment will be described assuming that four licenses are assigned to group (1500).

[0076] Referring to Figure 15, the administrator can grant licenses to the first, second, and third user accounts. The administrator can also revoke, transfer, or add licenses.

[0077] In one embodiment, an administrator can reclaim and remove the license granted to a second user account. For example, if an administrator connected via an administrator account requests the reclaiming of the license for a second user account, the document management device (100) will remove the license granted to the second user account. The second user account from which the license has been removed will have its privileges limited to tasks such as inquiries when connecting to the document management device (100). The scope of privileges that unlicensed user accounts can perform when connecting to the document management device (100) will be defined in various ways depending on the embodiment.

[0078] In another embodiment, the administrator can transfer a license granted to the third user account (1510) to the fifth user account (1520). For example, if an administrator connected to the administrator account requests that the license for the third user account (1510) be transferred to the fifth user account (1520), the document management device (100) will transfer the license for the third user account (1510) to the fifth user account (1520). Once the license has been transferred, the management authority for the document content registered by the third user account (1510) can be transferred to the fifth user account (1520) or the administrator account, or the relevant document content can be deleted. This will be examined again in Figure 16.

[0079] In another embodiment, the administrator grants licenses to the sixth user account (1530) and the seventh user account (1540), respectively. That is, the document management device (100) grants new licenses to the sixth and seventh user accounts (1530, 1540) respectively at the administrator's request. There are four licenses in the group, and since a license was previously reclaimed by the second user account, there are two licenses in the group that have not been granted to any user accounts. Therefore, the administrator grants new licenses to user accounts within the total number of licenses granted to the group.

[0080] In this example, after performing license retrieval, transfer, and addition, the user accounts to which licenses are ultimately granted are the 1st user account, the 5th user account, the 6th user account, and the 7th user account. The administrator can then continue to perform license retrieval, transfer, or addition to user accounts within the total number of licenses in the group.

[0081] Figure 16 is a diagram illustrating an example of a method for moving document content according to an embodiment of the present invention.

[0082] Referring to Figures 15 and 16 together, this illustrates the case where the license for the third user account (1510) is transferred to the fifth user account (1520). With this license transfer, the third user account (1510) can no longer register, modify, or delete document content.

[0083] When the document management device (100) transfers the license of the third user account (1510) to the fifth user account (1520), it can move the document content (1600) previously registered by the third user account (1510) to another user account or administrator account (1610, 1620), or delete the document content (1600) (1630).

[0084] As one embodiment, the document management device (100) can provide a user terminal with a user interface that allows the user to select whether to move or delete document content (1600) registered by a third user account (1510). For example, if the administrator inputs information about the user account to which the document content (1600) should be moved (for example, a fifth user account (1520) that has received a license transfer, or an administrator account, or a third other user account) through the user interface, the document management device (100) can move the document content (1600) from the third user account (1510) to the user account entered by the administrator. Alternatively, if the administrator inputs a request to delete the document content (1600) through the user interface, the document management device (100) can delete the document content (1600) from the third user account (1510).

[0085] In another embodiment, the document management device (100) can display the fifth user account (1520), which has received the license from the third user account (1510), on the user interface, allowing the administrator to easily select the fifth user account (1520) from which the document content (1600) will be transferred.

[0086] In another embodiment, the document management device (100) displays a list of document content (1600) registered by the third user account (1510) on the user interface, allows the administrator to select a portion of the document content (1600) from the list, and allows the administrator to input the user account (for example, a fifth user account or an administrator account) to which the selected portion of the document content should be transferred. In other words, the document content (1600) of the third user account (1510) can be divided and transferred to different user accounts. Alternatively, the document management device (100) can delete a portion of the document content (1600) registered by the third user account (1510) at the request of the administrator, and transfer the remainder to at least one user account.

[0087] Figure 17 is a flowchart illustrating an example of a document management method using a license according to an embodiment of the present invention.

[0088] Referring to Figure 17, the document management device (100) grants licenses to at least one user account that allow it to modify, delete, or register document content (S1700). For example, the document management device (100) may grant licenses to at least one user account within the number of licenses at the request of the administrator.

[0089] The document management device (100) can transfer the license of the first user account to the second user account (S1710). Alternatively, the document management device (100) can perform license retrieval or other actions as shown in Figure 15, upon request from the administrator. When a license is transferred, the document management device (100) can transfer the document content registered by the first user account to the second user account or administrator account that received the license, or delete the document content (S1720). In one embodiment, when a license is transferred, the target for which the document content should be transferred may be predetermined. An example of document content movement due to license transfer is shown in Figure 16.

[0090] Figure 18 is a diagram illustrating an example of how to view document information when logged in with a licensed user account.

[0091] Referring to Figure 18, when logged in with a licensed user account, the user terminal (1820) can not only query documents stored in the storage case (1800) but also manage deletions or additions of documents through tagging with wireless tags (1810). For example, when a wireless tag (1810) is tagged with a wireless tag (1810) on the user terminal (1820), a screen (1830) is displayed on the user terminal (1820) that includes information about the document stored in the storage case, along with menus (1840) such as "Modify" or "Delete". When the "Modify" button is clicked, the user terminal (1820) provides a screen that allows the user to modify the bibliographic information of the document, enabling the user to correct the bibliographic information. The user terminal (1820) sends the modified bibliographic information to the document management device (100), and the document management device (100) saves the modified bibliographic information. When a user retrieves a document from the storage case (1800), the user can click the "Delete" button to delete the information of the document stored in the document management device (100). For example, when the "Delete" button is clicked, the user terminal (1820) sends a "Delete" request for the document in question to the document management device (100) along with the unique information of the wireless tag (1810), and the document management device (100) deletes the document content for which the deletion request was received. In another embodiment, when a user logs in with an unlicensed user account, the document management device (100) can provide a user interface (for example, the screen (830) in Figure 8) excluding menus (1840) for modifying or deleting document content.

[0092] Figure 19 is a diagram illustrating the configuration of an example of a document management device according to an embodiment of the present invention.

[0093] Referring to Figure 19, the document management device (100) includes an authorization management unit (1900) and a document management unit (1910). In one embodiment, the document management device (100) can be implemented as a computing device including memory, a processor, and input / output devices. In this case, each component is implemented in software, loaded into memory, and then executed by the processor.

[0094] The Rights and Authorization Unit (1900) manages licenses. The Rights Management Unit (1900) grants at least one license to each group examined in Figure 14. For the sake of explanation, this embodiment assumes that only one group exists. The Rights Management Unit (1900) grants license keys to at least one user account using the license granting method. For example, the Rights Management Unit (1900) can manage which user accounts have licenses by mapping and storing license key information to user account information.

[0095] The authorization management unit (1900) can grant new licenses to user accounts, transfer licenses held by the first user account to a second user account, or reclaim licenses held by the first user account. For example, the authorization management unit (1900) can provide a user interface that allows an administrator connected via an administrator account to grant, reclaim, and transfer licenses to multiple user accounts. An example of how an administrator can grant, reclaim, and transfer licenses is shown in Figure 15.

[0096] When a license is transferred from the first user account to the second user account, the document management unit (1910) transfers the document content from the first user account to the new user account or administrator account, or deletes it. For example, the document management unit (1910) can provide a user interface that allows administrators to transfer or delete document content due to license transfer. An example of how document content is handled due to license transfer is shown in Figure 16.

[0097] The document management unit (1910) can also perform other actions such as registering, modifying, or deleting document content as examined in Figures 1 through 8. For example, the document management unit (1910) can register and save document content, including document photographs obtained by taking pictures of documents to be stored in storage cases (120). Registration, modification, or deletion of document content can be restricted to user accounts licensed by the authorization management unit (1900). User accounts without licenses can only view document content. Examples of user interfaces provided depending on whether a user account is licensed are shown in Figures 8 and 18, respectively.

[0098] The present invention can also be implemented using computer-readable codes on computer-readable recording media. Computer-readable recording media include all types of recording devices that store data read by computer systems. Examples of computer-readable recording media include ROM, RAM, CD-ROM, SSD, and optical data storage devices. Furthermore, computer-readable recording media are distributed across computer systems connected to a network, and computer-readable codes are stored and executed in a distributed manner.

[0099] We have examined preferred embodiments of the present invention. Those with ordinary skill in the art to which the present invention pertains will understand that the present invention can be realized in modified forms without deviating from its essential characteristics. Therefore, the disclosed embodiments should be considered from an explanatory rather than restrictive perspective. The scope of the present invention is expressed in the claims, not in the foregoing description, and all differences within an equivalent scope should be interpreted as being included in the present invention.

Claims

1. In a document management method executed by a user terminal, The stage of acquiring document content related to documents to be stored in storage cases; The step of registering the aforementioned document content with the document management device; The step of receiving unique information from the aforementioned document management device; The step of inputting the unique information into a wireless tag located on one side of the storage case in which the document is stored; When a user logs in with a licensed user account from the aforementioned document management device, a user interface is provided that includes a menu for modifying or registering document content; and When a user logs in with an unlicensed user account, the user interface is provided in a way that prevents them from modifying or registering document content, excluding the aforementioned menus; A document management method characterized by including the following.

2. The document management method according to Claim 1, characterized in that the wireless tag is an NFC tag.

3. The step of logging into the document management device; The steps of receiving and displaying a list of documents registered in the document management device from the document management device; and The document management method according to claim 1, characterized in that when any document is selected from the aforementioned list of documents, the document content relating to the selected document is displayed.

4. The step of acquiring the document content is: The document management method according to claim 1, characterized by comprising: a step of having the user input bibliographic information including the title and keywords of the document; and a step of taking photographs of at least one document that is mapped to the bibliographic information to obtain document photographs.

5. The step of tagging the wireless tag attached to the storage case; and The document management method according to claim 1, further comprising the step of receiving document content relating to a document stored in the storage case from the document management device based on unique information stored in the wireless tag.

6. The document management method according to claim 5, further comprising the step of outputting information relating to a document received from the document management device in voice.

7. The step of acquiring new document content relating to a new document to be stored in the storage case; and The step further includes: transmitting the new document content, along with the unique information obtained by tagging it with the wireless tag, to the document management device for registration; The document management method according to claim 1, characterized in that the new document content is mapped to the unique information and stored in the document management device.

8. Document management device; User terminal; At least one storage case for storing documents; and Includes a wireless tag attached to one side of each storage case; The wireless tag includes unique information that can identify the document content relating to the document stored in the storage case. The user terminal is configured to register the document content with the document management device, receive unique information from the document management device, and input the unique information into the wireless tag. The user terminal is configured to provide a user interface that includes a menu allowing the user to modify or register document content when logged in with a user account licensed by the document management device, and to provide a user interface that excludes the menu when logged in with an unlicensed user account, so that the user cannot modify or register document content. A document management system characterized by the following features.

9. The document management system according to claim 8, characterized in that the wireless tag receives and stores unique information from the user terminal that has photographed the document to be stored in the storage case.

10. The storage case is A storage case having a rectangular internal space with a lid on top; and a tray that slides into the internal space of the storage case; The aforementioned tray is A plate-shaped tray body that is assembled by sliding while positioned parallel to the inner wall of the storage case; A projection positioned in the center of the upper edge of the tray body portion, extending integrally from the tray body portion, and formed to bend relative to the tray body portion with respect to the upper edge of the tray body portion; a cantilevered bottom portion extending perpendicularly to the tray body portion with respect to the lower edge of the tray body portion; and The document management system according to claim 8, characterized by including a cantilever-shaped detachment prevention portion that is bent upward parallel to the tray body portion from the bottom portion.

11. A computer-readable recording medium that stores a computer program for performing the method according to any one of claims 1 to 7 on a computer.

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