Office asset management system

Abstract

The office asset management system according to the present invention comprises a central platform, a plurality of supplier systems connected to the central platform through a supplier-dedicated program provided by the central platform, and a user system connected to the central platform through a user-dedicated program provided by the central platform. The supplier system registers items to be sold through the supplier-dedicated program, and the user system purchases items through one supplier system selected from among the plurality of supplier systems through the user-dedicated program. When the supplier system registers item information, such as the name, quantity, and price of the sold items, through the supplier-dedicated program, the item information is automatically registered in the user-dedicated program of the user system.

Description

Technology Field

[0001] The present invention relates to an asset management system, and in particular to an asset management system that manages the purchase, maintenance, and disposal of company assets such as consumables, rental equipment, and software consumed by the company. Background Technology

[0002] Typically, companies purchase and manage a large volume of supplies. In particular, the larger the company, the greater the quantity of goods purchased and managed. Generally, companies purchase supplies only upon request by employees, as needed and especially considering cost. However, if employees do not request necessary supplies in advance but request them close to the point of need, it takes some time to purchase them, which can cause disruptions to work.

[0003] In addition, rather than directly purchasing consumables, office equipment such as photocopiers, and software necessary for work, companies utilize rental services to consider cost and maintenance aspects. While renting items is convenient for small quantities, companies employing a large number of people face significant difficulties in managing the substantial amount of software and office equipment they use.

[0004] Therefore, the purchase and placement of office supplies in an appropriate scale at an appropriate time is not being carried out, and the efficient use of rented software and office equipment is not being achieved.

[0005] Therefore, it would be desirable to provide a program that can efficiently purchase and manage office supplies and equipment for a large-scale company, while also notifying the timing of purchases and rentals in advance.

[0006] Meanwhile, suppliers providing goods to the company—such as those supplying consumables or supplying or renting office equipment—supply these items solely upon the company's request. In other words, when products are sold through a shopping mall or specialized mall operated by the supplier, the supplier merely fulfills the role of supplying, while the receiving company must independently maintain information regarding these consumables or office equipment. Consequently, the relationship between the receiving company and the supplier is merely a simple transactional one. Therefore, it would be desirable for the receiving company and the supplier to not only be able to predict the timing of product supply but also for the receiving company to be able to automatically manage information regarding the supplied goods, even if the information is handled solely by the supplier. The problem to be solved

[0007] The objective of the present invention is to provide an office asset management system that enables timely identification of the timing for purchasing and renting large-scale office supplies and office equipment used by a company, while also enabling efficient management of office supplies and office equipment. means of solving the problem

[0008] To achieve the objective of the present invention, the office asset management system according to the present invention comprises a central platform, a plurality of supplier systems connected to the central platform through a supplier-dedicated program provided by the central platform, and a user system connected to the central platform through a user-dedicated program provided by the central platform. The supplier system registers items to be sold through the supplier-dedicated program, and the user system purchases items through one supplier system selected from among the plurality of supplier systems through the user-dedicated program. When the supplier system registers item information, such as the name, quantity, and price of the sold items, through the supplier-dedicated program, the item information is automatically registered in the user-dedicated program of the user system.

[0009] The office asset management system according to the present invention is characterized by having an AI system further installed on the central platform to assist in the management of items by user systems.

[0010] In the office asset management system according to the present invention, the AI ​​system is characterized by converting the annual, quarterly, and monthly consumption of consumable items, such as consumables and equipment, into data, performing artificial intelligence learning based on this, and guiding the manager on the expected purchase of consumable items.

[0011] In the office asset management system according to the present invention, the AI ​​system is characterized by converting the annual, quarterly, and monthly repair history and parts replacement history of non-consumable office supplies, such as photocopiers and printers, into data, performing artificial intelligence learning based on this, determining the available lifespan of the non-consumable office supplies, and then providing the manager with a notice of disposal time.

[0012] In the office asset management system according to the present invention, the AI ​​system is characterized by performing artificial intelligence learning through machine learning.

[0013] The office asset management system according to the present invention is characterized by printing a barcode sheet in the form of a label applicable only to desired items through a barcode database.

[0014] The office asset management system according to the present invention is characterized by generating data for an NFC chip applicable only to desired items through a barcode and inputting it into the NFC chip. Effects of the invention

[0015] The office asset management system according to the present invention can identify the appropriate purchase timing for consumable office supplies through a citation intelligence system and can also predict the disposal timing for non-consumable office supplies, thereby having the effect of further improving the company's office capabilities more efficiently. Brief explanation of the drawing

[0016] FIG. 1 is a diagram schematically showing the configuration of an office asset management system according to the present invention. FIG. 2 is a diagram schematically illustrating the work method of a manager of a system according to the present invention. Specific details for implementing the invention

[0017] Hereinafter, preferred embodiments according to the present invention will be described in more detail with reference to the attached drawings.

[0018] Prior to the description of the present invention, the advantages and / or features of the present invention and the methods for achieving them will become clear by referring to the embodiments described below in detail together with the accompanying drawings. However, the present invention is not limited to the embodiments disclosed below but may be implemented in various different forms. These embodiments are provided merely to ensure that the disclosure of the present invention is complete and to fully inform those skilled in the art of the scope of the invention, and the present invention is defined only by the scope of the claims. Throughout the specification, the same reference numerals refer to the same components.

[0019] In addition, the preferred embodiments of the present invention described below focus on explaining the functional configurations that must be additionally provided for the present invention, while omitting as much as possible the system functional configurations that are already provided in each system functional configuration or are ordinarily provided in the technical field to which the present invention belongs, in order to efficiently explain the technical components constituting the present invention. If a person skilled in the art to which the present invention belongs is able to easily understand the functions of the components that are conventionally used among the functional configurations that are omitted and not illustrated below, and can also clearly understand the relationship between the components omitted as above and the components added for the present invention.

[0020] In addition, since embodiments according to the concept of the present invention may be subject to various modifications and may take various forms, specific embodiments are illustrated in the drawings and described in detail in this specification. However, this is not intended to limit the embodiments according to the concept of the present invention to specific disclosed forms, and it should be understood that they include all modifications, equivalents, and substitutions that fall within the spirit and scope of the present invention.

[0021] FIG. 1 is a schematic diagram illustrating an office asset management system according to the present invention.

[0022] Referring to FIG. 1, the office asset management system (100) according to the present invention comprises a central platform (10), a supplier system (20) connected to the central platform via wired or wireless connection to supply office assets related to office work to a user, and a user system (30) connected to the central platform via wired or wireless connection to request necessary office assets from a supplier.

[0023] The central platform is connected to multiple supplier systems and multiple user systems, and facilitates the transaction of goods between the supplier systems and user systems. The user systems are configured in the form of user-exclusive programs provided by the central platform, and the supplier systems are also configured in the form of supplier-exclusive programs provided by the central platform. Therefore, the supplier systems and user systems engage in direct transactions through the central platform. In other words, neither the suppliers nor the users are aware of the central platform's intervention during the transaction.

[0024] Furthermore, the central platform maintains data related to product suppliers using the supplier system and data related to user systems purchasing products. Consequently, it becomes possible to suggest the most popular items among those sold by suppliers to the user systems. Additionally, when a user system wishes to purchase a specific item, the central platform provides the user system with product or price information regarding similar items supplied by each supplier system, enabling the user system to select products with good quality relative to price—that is, cost-effective products. Moreover, promotions presented by specific supplier systems are provided to the user systems. Consequently, user systems can purchase desired items cost-effectively, and supplier systems can appeal to users through various promotions, thereby enhancing product sales. In particular, the structure ensures that benefits accrue to both product suppliers and users as the number of user and supplier systems utilizing the central platform increases.

[0025] Information about goods is registered in the supplier system through a supplier-specific program used by the supplier system (20) provided by the central platform (10). For example, detailed information about goods to be sold, photo information of the goods, and price information about the goods are registered. In addition, information about promotions implemented by the supplier system can also be registered.

[0026] The user-dedicated program used in the above-mentioned user system has the function of storing purchase information and purchase cost information for items purchased through the above-mentioned supplier system, and generating barcode information for the management of the purchased items.

[0027] For example, if a company in the user system requires consumables, equipment, and office supplies through a user-dedicated program, and the user searches for the necessary consumables, equipment, or office supplies using the user system's user-dedicated program, information on consumables, equipment, or office supplies provided through multiple supplier systems is presented in the user system's user-dedicated program, and the user selects the desired consumables, equipment, or office supplies from among them to proceed with the purchase.

[0028] In this case, in typical online or offline transactions, goods are delivered simply upon payment, and the user who receives the goods manages them. That is, the user directly manages information such as the type, quantity, and purchase cost of the goods, and in this situation, an administrator manually writes down this information or inputs it into a computer management program. Consequently, errors may occur due to incorrect information input by the administrator.

[0029] However, in the present invention, detailed information regarding items purchased by the user system is entered into the supplier system in relation to sales, and the information entered by the supplier system is stored in the user system. That is, when the company of the user system orders five boxes of copier paper from the supplier system through a user-dedicated program, the supplier system enters information regarding the copier paper and information related to sales costs through the supplier-dedicated program. Then, this entered information is provided to the user system and stored in the user-dedicated program of the user system. Therefore, the user system can automatically acquire management information regarding the purchased copier paper and store it in the user-dedicated program without the assistance of a separate administrator, and this information can be easily checked by the administrator as needed.

[0030] Meanwhile, although fixtures, consumables, and office supplies have been described above, when purchasing office furniture or office equipment such as photocopiers, the company of the user system requires separate management of these furniture or equipment.

[0031] Currently, office furniture and equipment are generally managed through a management ledger; however, in this invention, a management barcode for office furniture and equipment is generated through a user-specific program of the user system, and management is performed by printing this barcode and attaching it to the corresponding furniture and equipment. Therefore, since a management barcode is generated simultaneously with the purchase without the need for separate barcode generation, users can manage furniture and equipment with significant convenience.

[0032] In addition, while items can be purchased in the user system, they can also be rented as needed. For example, office equipment and office furniture can be rented for use, or computer software can be rented instead of purchased directly. Even in such cases, information related to the rental, such as the rental period and rental costs, is automatically stored in the user-specific program of the user system.

[0033] Meanwhile, an AI system can be installed on a central platform to execute efficient management of office assets of user systems that receive supplies from a supplier system. For example, based on accumulated data related to physical assets, such as periodic replacement and purchasing, the system undergoes artificial intelligence learning to suggest efficient replacement times, purchasing times, and purchase quantities to the user system. Taking copier paper as an example, if consumption is relatively low in the first and second quarters, high in the third quarter, and average in the fourth quarter, the AI ​​system identifies the monthly consumption over the year and, based on data accumulated over multiple years, uses artificial intelligence learning to present expected monthly and quarterly consumption to the user system, thereby enabling the administrator of the user system to manage assets efficiently. The aforementioned AI system performs artificial intelligence learning through machine learning.

[0034] The functional configuration of the office asset management system configured as described above is as follows.

[0035] 1. Asset Registration

[0036] - The online store service, or the supplier system, registers and manages purchased assets. At this time, purchased assets can be automatically registered in the user system or manually registered by the buyer (user system). Automatic registration of purchased assets occurs when information regarding the supplied goods is entered into the supplier system, and this information is stored in the user-specific program of the user system. If the supplier system supplies purchased goods to the company in the user system without entering information about the goods, the user system manages the goods by entering the information.

[0037] - When software assets are newly purchased, they must be registered and managed. In this case, software can be purchased via license or lease, and related information, such as the license number, is automatically registered along with the software. Additionally, even if the software is purchased online or offline or leased from a supplier other than the vendor's system, the administrator can directly register it in the user-specific program on the user's system.

[0038] - The manager performs inventory management by automatically registering physical assets, such as consumables like copier paper and ballpoint pens, fixtures like paper cups and disposable chopsticks, and office supplies like photocopiers, printers, and computers. At this time, the purchase quantity of consumables and fixtures, as well as the number of office supplies, are registered, and inventory management is carried out by identifying the amount of consumables being consumed in real time. Therefore, the user system offers economic benefits because it does not require the establishment of a separate management system or the maintenance of separate personnel for management.

[0039] - High-priced products are typically rented, and in this case, the rental products are registered and managed. The rental period and rental amount are registered and managed. Even in this case, since registration is performed automatically by the user system, there may be an effect of improving the business efficiency of the user system.

[0040] - Software asset purchase history is viewed through a dedicated user program. Information regarding past purchase history is viewed and registered.

[0042] 2. Asset Management Items

[0043] A closer look at the asset management items reveals the following.

[0044] - Software assets: Licensed or leased software. Software may be software owned by the central system, software purchased from a vendor system, or software purchased or leased from other suppliers.

[0045] - Inventory management, repair history management, and loss / damage history management of physical assets such as consumables, equipment, and office supplies carried out by the user system within the company.

[0046] - Barcodes, such as labels and NFC chips, are generated and attached to office supplies for management. This can be used for inventory and history management purposes. Since the barcodes used above, such as labels and NFC chips, are automatically generated by a dedicated user program simultaneously with the purchase of the item, they are printed for use, and this information is registered and maintained within the user program. Consequently, the user system can accurately identify information about the office supplies from the central system simply by scanning the barcode.

[0047] - Management of the company's fuel cost operations in the user system.

[0048] - File Management: Storage management of internal company files on the user system, tax invoices, etc. In this case, a separate system or program becomes unnecessary for the company using the user system.

[0049] - Inquiry and allocation of company assets in the user system via mobile app.

[0050] - Management of the company's liquid asset rentals and reservations within the user system. In this case, rentals refer to the lending of items to company members, while reservation management refers to cases where company members reserve the use of company assets. Examples include the reservation of meeting rooms or laptop computers.

[0051] - Rental Product Management: Period and Amount Management.

[0052] - Waste Management: Verify useful life and check designated disposal items.

[0053] 3. Administrator Functions

[0054] The administrator functions of this system are as follows.

[0055] - Function to save and view detailed records of managed assets. It includes a feature to download various statistical data in Excel format.

[0056] - Check asset purchase request items.

[0057] - Monitoring function for unauthorized program usage by user.

[0058] - Various other inquiry, settings, and management functions.

[0059] - Asset assignment

[0060] 4. Artificial Intelligence Learning

[0061] The artificial intelligence learning performed through machine learning on the central platform is as follows.

[0062] - Automatically recommends periodic purchase items using purchase data. Purchase items can be recommended through artificial intelligence learning using machine learning based on purchase data accumulated over multiple years. At this time, the calculation is based on the inventory quantities stored in the database.

[0063] - Checking assets scheduled for disposal and recommending new purchases. Similarly, through AI learning over multiple years, the appropriate lifespan of assets such as office supplies is calculated; assets exceeding this period are designated for disposal, and new purchases are recommended to the manager.

[0064] - Disposal of assets scheduled for disposal.

[0065] - Check rental product renewal date and proceed with renewal.

[0066] - It is possible to detect users who violate usage restrictions. For example, in cases where software is installed on each worker's computer, or where software in a database is used in common, it detects unauthorized access to the software and also detects the use of unauthorized software on workers' computers.

[0067] - Recommendation of items within the designated budget.

[0068] - Derivation of estimated monthly spending relative to total assets.

[0070] Figure 2 is a diagram schematically showing the tasks performed by a manager.

[0071] As illustrated in FIG. 2, when an asset is purchased, the asset is registered, and by generating a barcode for the purchaser and attaching it to the asset, data management such as the asset's history and location movement status can be performed. If the asset is supplied from a different supplier without going through the supplier system, registration is required.

[0072] Then, the work involves distributing the assets requested by the worker to those in need, and disposing of assets expected to be disposed of.

[0073] Although the embodiments have been described above with reference to limited examples and drawings, those skilled in the art can make various modifications and variations from the description above. For example, suitable results can be achieved even if the described techniques are performed in a different order than described, and / or the components of the described system, structure, device, circuit, etc. are combined or assembled in a form different from described, or replaced or substituted by other components or equivalents.

[0074] Therefore, other implementations, other embodiments, and equivalents to the claims also fall within the scope of the claims set forth below.

Claims

Claim 1 It is composed of a central platform, multiple supplier systems connected to the central platform through a supplier-exclusive program provided by the central platform, and user systems connected to the central platform through a user-exclusive program provided by the central platform; the supplier systems register items to be sold through the supplier-exclusive program, and the user systems purchase items through one supplier system selected from among the multiple supplier systems through the user-exclusive program; when the supplier systems register item information such as the name, quantity, and price of the sold items through the supplier-exclusive program, the item information is automatically registered in the user system's user-exclusive program; an AI system is further installed on the central platform to assist the user systems with item management; the AI ​​system digitizes the annual, quarterly, and monthly consumption of consumable items, such as supplies and equipment, within the user systems and performs artificial intelligence learning based on this data, and guides the user systems on the expected purchase of consumable items; and the AI ​​system digitizes the annual, quarterly, and monthly repair and parts replacement history of non-consumable office supplies, such as photocopiers and printers, within the user systems and performs artificial intelligence learning based on this data, thereby [regarding] the availability of non-consumable office supplies After determining the lifespan, the system notifies the user system of the replacement or disposal time; at the disposal time, it verifies the age of the item to be disposed of and checks the designated disposal item; it searches for the assets of the item to be disposed of, disposes of assets scheduled for disposal, and recommends a new purchase; the user system automatically registers rental history including the rental period and rental amount of the rental product; performs the AI ​​learning to verify the renewal date of the rental product and proceeds with the renewal; the user system manages the lending of items to company members and enables company members to use company assets including meeting rooms, laptops, and computers; and the AI ​​system performs AI learning through machine learning.An office asset management system characterized by, when the user system purchases goods from the supplier system, the user-dedicated program of the user system automatically registers the goods information provided by the supplier system and simultaneously generates a barcode storing the goods information, and generates NFC chip data applicable only to the desired goods through the barcode and inputs it into the NFC chip. Claim 2 delete Claim 3 delete Claim 4 delete Claim 5 delete Claim 6 delete Claim 7 delete

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