A JOB ASSISTANT SYSTEM

Abstract

This invention relates to a system (1) that can guide new employees or keep existing employees informed about innovations within the company, interpret personal data, legal / payroll data, health, education, occupational health and safety data kept on record in accordance with employee permissions within the organization, and make reminders to employees about tax payments, training, etc. when necessary, identify the authorizations that the new employee should have for common internal company applications and the authorizations of employees working in the organization and in similar roles within the organization and make suggestions to the new employee, create virtual access cards for employees and enable employees to easily access internal data and information through a chat assistant (question-answer module) provided to employees.

Description

1 TARIFF A JOB ASSISTANT SYSTEM Technical Area This invention can guide new hires or help existing employees learn within the company. employees within the organization who keep them informed about the innovations within the organization Personal data kept under record in accordance with their permissions, legal / payroll data, health, education, occupational health and safety data with artificial intelligence interpreted and, when necessary, provided to employees regarding matters such as tax payments and training. a reminder should be given to the newly hired employee regarding common company practices. the authorities that should be acquired and in the organization and similar organizations Identifying the responsibilities of individuals working in specific roles and assigning them to newly hired employees. suggestions should be made, virtual access cards should be created for employees, and through a chat assistant (question-answer module) offered to employees, 15 employees with a system that enables them to easily access internal data and information It is related. Previous Technique In corporate firms, newly hired employees need to adapt to the company, company rules, and company... It is very important for them to adapt to the organization and other similar issues. In small-scale firms, this orientation process is both quick and... It can be easily implemented. However, orientation in large-scale firms... The process is quite comprehensive and time-consuming. 25 Therefore, considering the studies and shortcomings in the current technique... When this is done, the company provides its employees with mobile access to company-related information. We need a system that provides end-to-end information and assistance. It seems that it was heard. 30 2 Turkish patent no. 2023 / 006519, which is included in the prior art. the document describes an AI-powered assistant for increasing corporate business efficiency. The system and method are discussed. The system included in the invention in question... Its feature is; in the corporate productivity assistant, the company official monitors and listens to the content, Company employee using corporate productivity assistant, corporate productivity 5 The customer, who is the customer user of the assistant, receives training, testing, learning, and personalization. and containing artificial intelligence engines, models, and the outside world. Corporate productivity assistant that communicates through interfaces, industry and company recognition, and an organization that achieves organizational recognition through continuous learning, employee recognition and 10 that work with the personalization module and define customer roles and authorization rules. Training and personalization module, document, presentation, email, report generation, Generative artificial intelligence that performs summarization tasks, training, conferences, meetings, A suggestion engine that offers seminar, workshop, career development, and in-house activity suggestions. AI engines including search engines and chatbots, for education, testing, and management. With inputs, predetermined rules and artificial intelligence engines learning 15 After gaining this ability, the user interacts with the applications from which they request help. the user interaction interfaces it passes through, the use of the enterprise productivity assistant Corporate information sources comprise all types of publicly available information sources. It includes. Brief Description of the Invention The purpose of this invention is to familiarize new hires with company culture, work environment, and team. they can provide guidance on company dynamics or assist existing employees. a system that keeps them informed of the innovations within it 25 to accomplish. Another purpose of this invention is to record information within the institution in accordance with employee permissions. personal data, legal / payroll data, health, education, occupational health and safety data held under this scope Security data is interpreted using artificial intelligence, and employees are provided with 30 when necessary. 3 A system that provides reminders for things like tax payments and education. to accomplish. Another purpose of this invention is to enable new employees to familiarize themselves with common internal company practices. the authorizations he / she needs to obtain and in the organization and similar 5 in the organization Identifying the responsibilities of individuals working in specific roles and assigning them to newly hired employees. The goal is to create a system that allows for suggestions to be made. Another purpose of this invention is to create virtual access cards for employees, thereby improving the company. a system that enables the use of these entry cards at turnstiles 10 to accomplish. Another purpose of this invention is to provide employees with a chat assistant (question-answer) through the module, employees can easily access internal data and information. The goal is to create a system that enables them to access it. 15 Detailed Description of the Invention The attached “Business Assistant System” was developed to achieve the purpose of this invention. as shown in the figure; 20 Figure 1 shows a schematic view of the system that is the subject of the invention. The parts shown in the figure are individually numbered, and the corresponding numbers correspond to these numbers. given below: 25 1. System 2. Electronic device 3. Application 4. Database 30 5. Server 4 A. Turnstile B. External server It can provide guidance to new hires and existing employees, within the company. 5 that keeps employees informed about innovations, using artificial intelligence to analyze employee data. This is interpreted and, when necessary, reminders and suggestions are provided to employees. ensuring that employees are present, creating virtual access cards for employees, and providing employees with Through a provided chat assistant, employees can access internal data and information. The system in question (1) enables them to access it easily; -Exchanging data using any remote communication protocol 10 and at least one configured to run at least one application on it electronic device (2), - carried out on electronic devices (2), users’ information about the company to enable them to access the virtual entry cards created for them so that they can view and access the turnstile (A) 15 via electronic device (2). to be able to study, to benefit from the advantages defined for them by the company their access, the reminder notifications sent to them They can view it, communicate with the provided chat assistant, and chat. being able to ask questions and receive answers through their assistant and to enable them to easily access internal data and information 20 at least one application configured (3), -including personal data of company employees, legal / payroll data, health, training information and occupational health and safety data, company information and at least one data structured to keep organizational information on record base (4) and 25 - communicating with the application (3) and database (4) and exchanging data capable of performing, automatically processing data and producing meaningful results. to run an artificial intelligence that generates data and requests transmitted through the application (3) to process and respond, triggered by specific periods and / or events, to the company to communicate information and innovations to the application (3), to artificially inject information about employees 30 By processing information intelligently, reminders are provided to employees for deadlines. to provide, request transmitted via chat assistant through application (3) and By processing the questions with artificial intelligence, it determines the necessary answers for employees and to forward to the application (3) so that it can be presented to the user via the chat assistant It includes at least one configured server (5). The electronic device (2) included in the system (1) which is the subject of the invention, has at least one smartphone, tablet computer, desktop configured to run application (3) It is a device in the form of a desktop or portable computer. The device in question... electronic device (2) to speakers providing sound output, to at least one sound input receiver a microphone, at least one camera capable of capturing images, and a keypad or 10 It has an input unit in the form of a touchscreen. Electronic device (2) to enable users to access the application (3) It is being structured. The application (3) in the system (1) is on the electronic device (2) 15 It is being implemented and at least company employee users have their assigned login credentials. It is configured to allow them to log in using their information. The connection established between the application (3), electronic device (2) and the server (5) It is configured to exchange data with the server (5) via. Application (3) users company culture, rules, work environment, team 20 They should be able to access company information in the form of its dynamics and the information that is said It is configured to enable them to view it. Application (3) Users are registered in the database (4) in accordance with employee permissions. personal data held, legal / payroll data, health, education, occupational health and Interpretation of security data by artificial intelligence running on server (5) 25 tax payment made accordingly, birthday reminder It is configured to allow them to view notifications. Application (3) allows users to create virtual entry cards for themselves. to be able to view and turnstiles (A) located within the company It is structured to enable them to read. The invention is preferred by 30 In its regulation, the application (3) communicates to users verbally and / or in writing. 6 to provide them with at least one chat assistant (chatbot) that they can access It is structured. The application in question (3) allows users to access the chat assistant. They can ask questions via voice and / or text input, and the answers will be found by artificial intelligence. It is configured to allow users to view the answers. Application (3) users can view frequently asked questions in the chat assistant and 5 to allow them to search within those questions It is structured to offer at least one adapted interface. Application (3) users can view company floor plan maps and search for information via the chat assistant. to enable them to view the locations on those maps is structured. Application (3) users are given 10 by the company. defined agency, duties, pending tasks, benefits, campaign, payroll and legal to enable them to view information in the form of rights is structured. The application (3) allows users to choose the club they want to join. company benefits and suggestions and reminders regarding social and sporting activities It is configured to enable them to view it. 15 In the system that is the subject of the invention, the database (1) is in communication with the server (5) (4). and is configured to be managed by server (5). Database (4) enterprise resource planning related to the company and its employees application, corporate workflow application, corporate health application, occupational health and 20 The security application records the data obtained from external servers (B). It is structured to keep it under control. In the preferred arrangement of the invention personal data of employees, legal / payroll data within the database (4), to keep records of health, education, occupational health and safety data It is structured. The company's data is recorded in the database (4) 25 It is structured to hold. Communication between the server (5) electronic device (2) in the system (1) which is the subject of the invention to establish and exchange data with the application (3) run on the electronic device (2) It is configured to perform. Server (5) communicates with database (4) 30 to set up, record data into the database (4) and access the data in the database (4) 7 It is configured to be able to access the data automatically on the server (5). functioning as, analyzing, producing meaningful results, and improving itself through learning. The server in question (5) is configured to run at least one artificial intelligence. to process the requests transmitted through application (3) with artificial intelligence and the said It is configured to respond to requests. The server (5) user 5 whether the sentences he sent via the chat assistant through the application (3) are meaningful checking that it is not, and if it determines that the sentences are meaningful, the user The enterprise resource planning application retrieves the data corresponding to the sentence it transmitted. corporate workflow application, corporate health application, occupational health and safety Searching on external servers (B) in the form of an application and finding the texts is the answer 10 to determine and convert the found text data into speech and apply it (3) It is configured to transmit. The server (5) is on the user's application (3). By retrieving chat history data from the chat assistant, with user permission. to record into the database (4) and to establish the new data by processing the said data It is configured to be used in communications. Server (5) 15 In accordance with the permissions of the employees within the institution, they are registered in the database (4). personal data held under this, legal / payroll data, health, education, occupational health and By analyzing security data with artificial intelligence, it provides relevant information to employees on relevant issues. to communicate reminders and suggestions to the application (3) is being configured. The server (5) receives 20 from the user via application (3). processing location queries with artificial intelligence and applying the relevant map data to the application. (3) is structured to transmit. Industrial Application of the Invention The system (1) that is the subject of the invention can quickly train newly hired employees orientation, updated procedures for existing employees and internal organization They need to be knowledgeable about the applications that employees provide The advantages include being informed about events and clubs, and through a question-and-answer module. Employees are provided with guidance. 30 8 Around these basic concepts, the subject of the invention is "A Business Assistant System (1)". It is possible to develop a wide variety of applications, and the invention described herein It cannot be limited to examples; it is essentially as stated in the requests.

Claims

9 REQUESTS 1. A company that can guide both new hires and current employees. employee information that keeps them informed about the innovations within the company Data is interpreted using artificial intelligence and, when necessary, employees are provided with 5 reminders and suggestions, virtual activities for employees creating access cards and a chat assistant offered to employees. through this, employees can easily access internal data and information. enabling them to access; -Exchanging data using any remote communication protocol 10 to carry out and at least run an application on it containing at least one electronic device (2) configured, - carried out on electronic devices (2), users' company related to enable them to access information, virtual entry cards created for them so that they can view and access the turnstile (A) 15 via electronic device (2). to be able to study, to benefit from the advantages defined for them by the company their access, the reminder notifications sent to them They can view it, and communicate with the chat assistant provided, They can ask questions through the chat assistant, and receive answers to the questions they ask. to enable them to obtain and easily access internal data and information 20 at least one application configured to provide (3), -including personal data, legal / payroll data relating to company employees, health, education information and occupational health and safety data relating to the company to keep records of information and organizational details at least one structured database (4) and 25 - communicating with the application (3) and database (4) and exchanging data capable of performing, automatically processing data and making sense of it. to run an artificial intelligence that produces results transmitted through the application (3) to process and respond to data and requests, periodically and / or (3) 30 to implement company information and innovations triggered by events to communicate, process employee information using artificial intelligence, to employees To ensure that reminders are given for dated transactions, implementation (3) Requests and questions conveyed through the chat assistant are processed by artificial intelligence. By processing, employees determine the necessary answers and provide the user with a chat. to send to the application (3) for delivery via assistant A system characterized by having at least one server (5) configured (1). 5 2. Smart devices configured to run at least one application (3) on them. phone, tablet computer, desktop computer or portable computer The claim is characterized by an electronic device (2) which is a device of this type. A system like the one in 1 (1). 10 3. Speakers that provide sound output, and at least one microphone that receives sound input, at least one camera capable of capturing images and a keypad or touchscreen electronic device (2) which has an input unit in the form of a screen A system like the one in Claim 1 or 2, as characterized (1). 15 4. To enable users to access the application (3) the above characterized by the structured electronic device (2) a system like any of the requests (1).

5. The electronic device (2) is being run on and at least by a company employee users log in using their assigned login credentials. characterized by the application (3) structured to enable them to do so. a system like any of the above-mentioned requests (1).

6. Through the connection established between the electronic device (2) and the server (5) application configured to exchange data with server (5) (3) like any of the above-mentioned claims characterized by system (1). 11 7. Users' understanding of company culture, rules, work environment, and team dynamics. They can access company information in this form and use that information with the application (3) configured to enable them to view a system like any of the above characterized claims (1). 5 8. Users are registered in the database (4) in accordance with employee permissions. personal data held under this, legal / payroll data, health, education, employment health and safety data by artificial intelligence running on server (5) Tax payment made in accordance with the interpretation, birthday 10 to enable them to view reminder notifications in this format from the above requests characterized by the structured application (3) a system like any other (1).

9. Users can obtain virtual access cards created for them. 15 to be able to view and turnstiles (A) located within the company characterized by the application (3) structured to enable them to read a system like any of the above-mentioned requests (1).

10. Provides users with at least one platform where they can communicate verbally and / or in writing. The application is characterized by being structured to provide a chat assistant (3). a system like any of the above-mentioned requests (1).

11. Users can ask questions to the chat assistant via voice and / or text input. 25 with the application (3) configured to enable them to view a system like any of the above characterized claims (1).

12. Users will be able to view frequently asked questions in the chat assistant. 30 and will allow them to search within those questions. 12 an application configured to offer at least one interface adapted in this way (3) like any of the above-mentioned claims characterized by system (1).

13. Users can view the company's floor plan maps and 5 via the chat assistant. to be able to view the locations they are looking for on those maps characterized by the application structured to provide (3) a system like any of the above requests (1).

14. Users' power of attorney, duties, 10 assigned to them by the company Pending tasks, benefits, campaigns, payroll, and legal rights application configured to enable them to view the information (3) as in any of the above claims characterized by system (1).

15. Users have access to clubs, in-house benefits, and social opportunities designated for them. They can view suggestions and reminders related to sporting activities characterized by the application structured to provide (3) a system like any of the above requests (1).

16. Communicating with Server (5) and being managed by Server (5) from the above requests characterized by the structured database (4) a system like any other (1).

17. Including corporate resource planning related to the company and its employees 25 application, enterprise workflow application, enterprise health application, business obtained from external servers (B) in the form of health and safety applications with the database structured to keep the data on record (4) a system like any of the above characterized claims (1). 30 13 18. It includes personal data of employees, legal / payroll data, health data, to keep records of training, occupational health and safety data from the above requests characterized by the structured database (4) a system like any other (1).

19. Data structured to keep company data on record. any of the above claims characterized by its base (4) such a system (1).

20. To communicate with the electronic device (2) and to use the electronic device (2) 10 to exchange data with the implemented application (3) from the above requests characterized by the configured server (5) a system like any other (1).

21. Communicating with the database (4), registering data in the database (4) and 15 server configured to access data in database (4) (5) like any of the above-mentioned claims characterized by system (1).

22. Automatically processes and analyzes data, yielding meaningful results. 20 to employ at least one artificial intelligence that creates and improves itself through learning from the above requests characterized by the configured server (5) a system like any other (1).

23. To process requests transmitted via application (3) using artificial intelligence and to fulfill the promise 25 server (5) configured to respond to the subject requests a system like any of the above characterized claims (1).

24. The 30 messages that the user sent via the chat assistant through the application (3). Checking whether the sentences make sense, whether the sentences are meaningful 14 If it determines that this is the case, it retrieves the data corresponding to the sentence submitted by the user. Enterprise resource planning application, enterprise workflow application, corporate health practice, occupational health and safety practice Searching on external servers (B) and receiving the texts as a response to determine and convert the found text data into speech and apply it (3) 5 The above is characterized by the server (5) configured to transmit a system like any of the requests (1).

25. The actions performed by the user with the chat assistant on the application (3) By receiving chat history data, it is transferred to the database with user permission (4) 10 to record and process that data in new communications characterized by the server (5) configured to enable its use. a system like any of the above-mentioned requests (1).

26. Within the institution, in accordance with the employee leave, 15 are in the database (4). personal data kept on record, legal / payroll data, health, education, By analyzing occupational health and safety data with artificial intelligence, we can provide solutions for employees. to communicate reminders and suggestions on relevant issues to the implementation (3) the above requests are characterized by the server (5) configured to be so. a system like any other (1). 20 27. Artificially analyzes the location queries that the user transmits through the application (3). to process with intelligence and transmit the relevant map data to the application (3) from the above requests characterized by the configured server (5) a system like any other (1). 25

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