Corporate Transportation Integration and Centralized Billing Method

Abstract

The invention relates to a software-based Enterprise Transportation Integration and Centralized Billing Method used in the field of corporate transportation and integrated mobility management, enabling large-scale companies, public institutions, and corporate clients to manage their employee / customer transportation needs (taxi, carpooling, airport transfer, shuttle, etc.) through a single digital platform.

Description

1 TARIFF Corporate Transportation Integration and Centralized Billing Method Technical Area The invention is used in the field of corporate transportation and integrated mobility management, especially for large-scale projects. large-scale companies, public institutions, and corporate clients, employee / customer transportation 5 All your needs (taxi, carpooling, airport transfer, shuttle, etc.) in one place. A software-based Enterprise Transportation system that enables management through a digital platform. It relates to Integration and Centralized Billing Method. The method is used by companies like Türk Telekom®. Based on the mobile application infrastructure to be developed by telecommunications operators, It offers a hybrid system that combines the transportation sector with the corporate sector. 10 State of the Art Today, existing transportation applications (Bitaksi®, Uber®, Havas®, individual taxi) applications etc. are solely focused on individual users and have the following fundamental shortcomings: It has:  There is no corporate agreement and contract management; each company has a separate 15-month agreement with each supplier. They must meet separately and sign the contract.  Billing is completely decentralized; a separate paper / electronic invoice for each trip. Once generated, accounting staff must enter each invoice into the system individually and approve it. He has to pass it through the chain.  Campaign and discount mechanisms are individual; for corporate group use, the limit is 20. Special discounts or dynamic campaigns based on specific agreements cannot be applied.  Private taxis and independent vehicles cannot be easily integrated into the system.  Operational burden is very high: personnel expense entry, manual approvals, paperwork. Archiving, accounting controls, and tax compliance processes save time and money. It leads to loss. 25  Real-time integration and centralized management across all providers Due to this deficiency, productivity is low and total costs are increasing. 2 In conclusion, due to the negative aspects described above and the current solutions being the subject of discussion... Due to its shortcomings, an improvement is needed in the relevant technical field. It has been made. Purpose of the Invention The invention was created by drawing inspiration from existing situations and addressing the aforementioned drawbacks. 5 It aims to solve the problem. The invention eliminates all the shortcomings of existing techniques in a single platform. It provides advantages and contributions: • Multiple provider integration on a single platform: Bitaksi®, Uber®, Havas®, taxi Companies and independent vehicles work together collaboratively within the same mobile application. 10 Companies gain access to all providers with a single contract. • Centralized and automated billing: All trips are recorded via the app; billing application operator to corporate customers in bulk and directly (It is forwarded to the company accounting department). Paper invoices are completely eliminated. • Dramatic reduction in operational burden: Personnel cost entry and approval chain 15 It becomes automated; accounting staff no longer have to manually enter and approve invoices. This significantly reduces personnel costs and processing time. • Dynamic campaign and discount management: Real-time management based on agreements. Campaigns, corporate discounts, and loyalty programs may be implemented. • Private taxi and independent vehicle participation: Any taxi driver can register for the app with 20 They can easily register and join the corporate deal pool, which increases supply and It increases competition. • Environmental and sustainability contribution: Paper savings through a completely paperless process. Carbon footprint is reduced. • Advantage over current technology: Current applications are “individual” and “per piece” 25 In operation, the invention creates a “corporate”, “centralized” and “integrated” ecosystem. GSM operator Data security is ensured through a secure, scalable mobile application developed with its infrastructure. It also offers a significant advantage in terms of payment integration and user experience. 3 As a result, operational efficiency increases by 70-80%, while corporate costs decrease significantly. It decreases by a certain percentage. To achieve the objectives described above, corporate transportation and integrated mobility are necessary. used in the field of management, especially by large-scale companies, public institutions and Corporate clients' employee / customer transportation needs met on a single digital platform. 5 corporate transportation integration and centralized billing that enables management through a central system. Its method and characteristic is; - corporate staff, mobile application and corporate user / company panel creating a travel request through the system, - the request created, the contracted transportation companies module and private taxis and 10 and scanning of vehicles, - the most suitable vehicles are offered on sale via the corporate user / company panel. listing at prices and obtaining user or company approval, - operational efficiency and reporting engine 15 when the journey begins by activating the system, it provides distance, cost, route and other data in real time. automatic saving, - by the contract and agreement management module, previously made corporate agreements come into effect and campaign and discount management The relevant discount and campaign will be automatically applied by the module. implementation, - Central billing and accounting integration once the journey is complete. the module activates and combines all data into a single aggregate invoice, and transmit it directly to the company's accounting system It includes the steps of the process. 25 In a preferred configuration of the invention, the method, operational efficiency and reporting The engine and detailed reports are generated through the corporate user and company panel, and Analyses are being conducted. The structural and characteristic features and all the advantages of the invention are given in the figures below. Thanks to the detailed explanation written with references to these figures, 30 is understood more clearly. This will be understood, and therefore the evaluation should also take these forms and detailed explanations into consideration. It needs to be done by taking precautions. 4 Figures that will help understand the invention. Figure 1 shows the flowchart of the method described in the invention, indicating which elements are involved. This is a representative drawing showing the stages in which he participated. Explanation of Part References 1. Mobile application 5 2. Partner transportation companies module 3. Corporate user / company panel 4. Private taxis and independent vehicle registration module 5. Contract and agreement management module 6. Central billing and accounting integration module 10 7. Campaign and discount management module 8. Operational efficiency and reporting engine. Detailed Description of the Invention In this detailed explanation, the preferred configurations of the method in question are described only. This is explained to facilitate a better understanding of the subject. 15 The following elements play a role in the method described in the invention: - mobile application (1), - contracted transportation companies module (2), - corporate user / company panel (3), - private taxis and independent vehicle registration module (4), 20 - contract and agreement management module (5), - central billing and accounting integration module (6), - Campaign and discount management module (7), - operational efficiency and reporting engine (8). Mobile application (1), developed with GSM operator (e.g. Türk Telekom® infrastructure, It is the main mobile platform that houses the user and enterprise administrator interfaces. Mobile Application (1) is the central interface that enables the integration of all modules. The module of contracted transportation companies (2) includes 5 companies such as Bitaksi®, Uber®, Havas®, and taxi companies. existing transportation providers are integrated into the system and managed on a contract basis. It is a module. Corporate user / company panel (3), allowing companies to create travel requests on behalf of their employees, It is a specialized corporate interface that manages monitoring, reporting, and approval processes. Private taxis and independent vehicle registration module (4), independent taxi drivers and vehicles 10 It is a module that allows owners to easily register with the system and increases competition by increasing supply. and increases the options. Contract and agreement management module (5), for all transportation companies and corporate clients enabling the preparation, signing, and management of digital contracts between parties. It is a module. 15 Central billing and accounting integration module (6), all journeys in one place This allows the data to be collected on the invoice and automatically transmitted to the company's accounting system. It is a module that eliminates manual invoice entry and approval chain. Campaign and discount management module (7), dynamic according to corporate agreements. 20 where campaign, discount and special pricing rules are defined and automatically applied. It is a module. Operational efficiency and reporting engine (8), expense entry, approval processes, paperless It is the core engine that automates archiving and detailed reporting, and is operational. It minimizes the load. In the method described in the invention, the user (corporate staff), mobile application (1) and 25 The corporate user / company panel (3) creates the travel request. The request is made through the contracted within the transportation companies module (2) and the private taxis and independent vehicles registration module (4) It is sent to the existing vehicle pool. The most suitable vehicle is the corporate user / company panel (3) The selection is made and the journey begins. During the journey, all data (distance, cost, route) is displayed. The operational efficiency and reporting engine (8) is automatically recorded. Contract 30 6 and the agreement management module (5) activates previously made corporate agreements. enters. Campaign and discount management module (7) automatically applies the relevant discount / campaign. It implements central billing and accounting integration when the trip is complete. module (6) is activated; the invoice is collected in a single document and sent directly to the company The information is transmitted to the accounting system. Thus, manual expense entry, paper invoices, and multiple approvals are eliminated. 5 The chain is completely eliminated. The system, mobile application (1), contracted transportation Companies module (2), corporate user / company panel (3), private taxis and independent vehicles registration module (4), contract and agreement management module (5), central billing and accounting integration module (6), campaign and discount management module (7), operational efficiency and reporting engine (8) elements interact with each other in real time 10 It is based on the principle of working by exchanging data. In this way, the corporate user is a single entity. While being responsible for one application, one contract, and one invoice, operational The workload is minimized and efficiency is maximized.

Claims

7 REQUESTS 1. Used in the field of corporate transportation and integrated mobility management, especially for large-scale projects. large-scale companies, public institutions, and corporate clients, employees / customers corporate transportation needs can be managed through a single digital platform. It is a transportation integration and centralized billing method; its feature is 5. - corporate staff, mobile application (1) and corporate user / company panel (3) creating a travel request, - the request created, the contracted transportation companies module (2) and private taxis and Transmission to the existing vehicle pool via the independent vehicle registration module (4) and scanning of vehicles, 10 - the most suitable vehicles are offered on sale via the corporate user / company panel (3). listing at prices and obtaining user or company approval, - operational efficiency and reporting engine (8) when the journey begins by activating the system, it provides distance, cost, route and other data in real time. automatic saving, 15 - contract and agreement management module (5) by, previously made corporate agreements come into effect and campaign and discount management The relevant discount and campaign is also automatically applied by module (7). implementation, - Central billing and accounting integration 20 when the journey is complete module (6) activates and combines all data into a single aggregate invoice and transmit it directly to the company's accounting system It includes the steps of the process.

2. Method compliant with Claim 1, its feature is: operational efficiency and reporting engine (8) and generating detailed reports via corporate user and company panel (3) and 25 This involves conducting analyses.

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