Art Asset Management System

Abstract

An art asset management system is configured to: receive an art filing request from a management unit's terminal, the art filing request including one or more first art asset documents, the first art asset documents being one or more of multiple art asset documents; generate and transmit a filing approval instruction to the management unit's supervisor terminal based on the art filing request; receive a filing approval result corresponding to the filing approval instruction from the management unit's supervisor terminal; and when the filing approval result indicates that the approval has been passed, execute an entry procedure for the corresponding first art asset documents to update the status fields of the first art asset documents from a pending entry status to an entered status.

Claims

1. An art asset management system, applicable to communication with a business management unit's handling end and a business management unit's supervisor end, and comprising: a processing unit; a storage unit electrically connected to the processing unit, storing multiple art asset data, each art asset data including a status field indicating a pending entry status; the processing unit receiving an art filing request from the business management unit's handling end, the art filing request including one or more first art asset data, the first art asset data being one or more of the art asset data; the processing unit generating and transmitting a filing approval instruction to the business management unit's supervisor end based on the art filing request, and then receiving a filing approval result corresponding to the filing approval instruction from the business management unit's supervisor end; when the filing approval result indicates approval, the processing unit executing an entry procedure corresponding to the first art asset data, updating the status field of the first art asset data from the pending entry status to an entered status.

2. The art asset management system as described in claim 1 is further adapted to communicate with an applicant unit's handling end and an applicant unit's supervisor end; the processing unit receives an art borrowing request from the applicant unit's handling end, the art borrowing request including one or more second art asset documents, the second art asset documents being one or more of the art asset documents, and the status field included in each second art asset document indicating the "already in storage" status; after the processing unit generates and transmits a first borrowing approval instruction to the applicant unit's supervisor end based on the art borrowing request, it receives a first borrowing approval result corresponding to the first borrowing approval instruction returned by the applicant unit's supervisor end; when it is determined that the first borrowing approval result indicates approval passed, the processing unit generates and transmits a second borrowing approval instruction to the business management unit's handling end based on the first borrowing approval result; the processing unit receives a second borrowing approval result from the business management unit's handling end corresponding to the second borrowing approval instruction; When the second borrowing approval result indicates that the approval has been approved, the processing unit generates and transmits a third borrowing approval instruction to the supervisor of the business management unit based on the second borrowing approval result; the processing unit receives a third borrowing approval result from the supervisor of the business management unit that corresponds to the third borrowing approval instruction; when the third borrowing approval result indicates that the approval has been approved, the processing unit executes an outbound procedure corresponding to the second artwork asset data to update the status field of the second artwork asset data from the "inbound" status to a "borrowed" status.

3. The art asset management system as described in claim 2, wherein the processing unit receives an art return request from the applicant unit's handling end, the art return request including one or more third art asset documents, the third art asset documents being one or more of the art asset documents, and the status field included in each third art asset document indicating the loan status; after the processing unit generates and transmits a first return approval instruction to the applicant unit's supervisory end based on the art return request, it receives a first return approval result corresponding to the first return approval instruction from the applicant unit's supervisory end; when it is determined that the first return approval result indicates approval, the processing unit generates and transmits a second return approval instruction to the business management unit's handling end based on the first return approval result; the processing unit receives a second return approval result from the business management unit's handling end corresponding to the second return approval instruction; When the second return approval result indicates that the approval has been approved, the processing unit generates and transmits a third return approval instruction to the supervisor of the business management unit based on the second return approval result; the processing unit receives a third return approval result from the supervisor of the business management unit that corresponds to the third return approval instruction; when the third return approval result indicates that the approval has been approved, the processing unit executes an entry procedure corresponding to the third artwork asset data to update the status field of the third artwork asset data from the loaned status to the entered status.

4. The art asset management system as described in claim 1 is also applicable to communication with an applicant unit's handling end and an applicant unit's supervisor end; when receiving an inventory project initiation event from the applicant unit's handling end, the processing unit transmits an inventory notification containing inventory task data to the applicant unit's handling end based on the inventory project initiation event; the processing unit receives an inventory approval request from the applicant unit's handling end, the inventory approval request including inventory details related to the actual inventory results of the artwork and corresponding to the inventory task data; after generating and transmitting a first inventory approval instruction to the applicant unit's supervisor end based on the inventory approval request, the processing unit receives a first inventory approval result corresponding to the first inventory approval instruction returned by the applicant unit's supervisor end; when it is determined that the first inventory approval result indicates approval, the processing unit generates and transmits a second inventory approval instruction to the applicant unit's handling end based on the first inventory approval result. The processing unit receives a second inventory approval result from the handling end of the business management unit, corresponding to the second inventory approval instruction; when the second inventory approval result indicates that the approval is passed, the processing unit generates and transmits a third inventory approval instruction to the supervisor end of the business management unit based on the second inventory approval result; the processing unit receives a third inventory approval result from the supervisor end of the business management unit, corresponding to the third inventory approval instruction; when the third inventory approval result indicates that the approval is passed, the processing unit generates an inventory result report based on the third inventory approval result.

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