Automated Access Request System for Enterprise Files
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Solution Overview
Problem
In enterprise environments, users often encounter files for which they do not have access rights, requiring them to manually locate and contact the owner to request access, a cumbersome process especially when the user is unaware of the owner's identity or contact information.
Innovation Solution
A computer system is configured with a program that associates objects with their owners, enabling users to automatically request access rights through a dialog prompt when encountering a forbidden object, which notifies the owner via email or other methods without requiring the user to know the owner's contact information.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If a user manually locates and contacts the owner to request access rights, then the user can obtain access to the file, but the process is cumbersome and time-consuming
Solution Approach 1:
The system enables users to autonomously request access rights by automatically identifying the file owner and initiating the request process without manual intervention. The code embedded in the system performs the owner identification and access request submission automatically when a user encounters a restricted file, eliminating the need for users to manually locate and contact owners.
Solution Approach 2:
The system introduces an automated intermediary mechanism that mediates between the user and the file owner. Instead of direct user-to-owner communication, the system's code acts as an intermediary that automatically identifies the owner, formulates the access request, and submits it through the appropriate channels, streamlining the entire process.
2Ease of operation
If the user is unaware of the owner's identity or contact information, then the user cannot manually request access, but the automated system resolves this by automatically identifying the owner
Solution Approach 1:
The automated code embedded in the system performs the information-gathering function that would otherwise require user knowledge. When a user encounters a restricted file, the system automatically queries the file metadata to identify the owner, eliminating the need for the user to have or search for owner identity information.
Solution Approach 2:
The system performs preliminary information retrieval by automatically accessing and processing file ownership data before the user needs to make an access request. The code is pre-configured to query the necessary owner information from the system's file metadata structures, preparing the access request information in advance.
Data Source
AI summary
A method for requesting access rights for an object of a computerized system comprising installing in the computerized system a code that associates an object with an owner of the object, thereby enabling to automatically request access rights for the object from an owner of the object, and an apparatus for performing the same.