Automated Access Rights Update Program for Document Storage Systems
Find Innovative SolutionsGenerate Solutions
Solution Overview
Problem
In document management systems, there is a challenge in efficiently updating access rights to prevent a blank period following personnel changes, as existing methods require manual updates before the announcement day, which can be burdensome and prone to errors.
Innovation Solution
A computer-readable medium storing an access rights update program that acquires and processes personnel change information to update access rights information for storage units, ensuring seamless transitions by setting effective periods and delegating rights before personnel changes occur.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If manual updates of access rights are performed before personnel changes announcement day, then access rights can be updated in time, but the workload and complexity of manual management increases
Solution Approach 1:
The system performs preliminary actions by acquiring personnel change information before the personnel changes announcement day, automatically determining effective periods and delegating access rights in advance. This preliminary automation eliminates the need for manual updates while ensuring access rights are continuously maintained without gaps.
Solution Approach 2:
The access rights management system performs self-service by automatically acquiring personnel change information, determining effective periods, and updating access rights without human intervention. The system serves itself by autonomously managing the entire update process, from data acquisition to rights delegation, reducing manual workload while maintaining reliability.
2Reliability
If manual updates of access rights are performed before personnel changes, then access rights can be maintained, but the time and effort required for updates increases
Solution Approach 1:
The system acquires personnel change information and determines effective periods in advance before the personnel changes announcement day. By performing these actions preliminarily and automatically, the system eliminates time-consuming manual update operations while ensuring access rights continuity is maintained without gaps.
Solution Approach 2:
The system autonomously acquires personnel change information, determines effective periods, and updates access rights without requiring human time investment. This self-service automation completely eliminates the manual time and effort previously required for access rights updates while maintaining continuous access rights management.
3Ease of operation
If access rights are updated manually, then flexibility in handling personnel changes is maintained, but errors and omissions in updates may occur
Solution Approach 1:
The system performs self-service by automatically acquiring personnel change information from the personnel information management system and autonomously determining effective periods and delegating access rights. This automation eliminates human errors and omissions while maintaining operational flexibility through programmatic control of the entire update process.
Solution Approach 2:
The system establishes a feedback loop by automatically acquiring personnel change information and using it to determine effective periods and delegate access rights. This closed-loop automation ensures accurate and consistent updates by continuously feedbacking personnel change data into the access rights management process, eliminating manual errors while preserving flexibility.
Data Source
AI summary
Provided is a non-transitory computer readable medium storing an access rights update program causing a computer to be executed as: an acquisition unit that acquires access rights update information, which includes information specifying an object of personnel changes, a type of personnel changes, a changed organization, a delegate of access rights for a storage unit that stores a document, and an effective period of the access rights, before the personnel changes; a search unit that searches for the storage unit, for which access rights information including the effective period of the access rights is set and which needs to be updated, on the basis of the acquired access rights update information; and an update unit that updates the access rights information, which is set for the searched storage unit, before the personnel changes on the basis of the acquired access rights update information.