Ad-hoc Group Management with Unified Communication Aliases
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Solution Overview
Problem
Conventional calendaring applications do not provide a mechanism for creating and managing ad-hoc groups across multiple communication services, leading to time-consuming manual setups and difficulties in deleting associations after events, with no integrated linkage to other communication mechanisms or reliable consolidation of communication options.
Innovation Solution
A method and system for creating and managing ad-hoc groups linked to an event, which determines available communication modes for each participant, generates aliases for participants, and provides a consolidated view of communication options, allowing for efficient communication redirection and secure association management.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If manual techniques are used to set up communication channels outside the event scope, then communication flexibility is improved, but time consumption and setup complexity increase
Solution Approach 1:
The system pre-establishes ad-hoc groups and communication channels within the event scope before the event begins. Participants can select their preferred communication modes during event registration, and the system automatically configures the communication infrastructure in advance, eliminating the need for manual setup during the event.
Solution Approach 2:
The system provides a unified event management platform that integrates multiple communication services (messaging, video conferencing, file sharing) into a single interface. This universal platform allows participants to access all communication modes through one system rather than manually configuring separate channels for each service.
2Productivity
If communication associations are established for an event, then communication efficiency is improved, but difficulty in deleting associations after event ends increases
Solution Approach 1:
The ad-hoc groups and communication associations are designed to be dynamic rather than static. The system automatically creates groups when events are scheduled and automatically dissolves them when events conclude. This dynamic lifecycle management ensures that communication channels remain active only when needed, eliminating manual deletion requirements.
Solution Approach 2:
The system implements automatic feedback mechanisms that monitor event status. When an event is marked as completed or concluded, the system receives feedback and automatically triggers the dissolution of associated ad-hoc groups and communication channels, ensuring proper cleanup without user intervention.
3Ease of operation
If contact information is made public for communication, then communication accessibility is improved, but security and privacy control worsen
Solution Approach 1:
The system introduces an intermediary layer (the event management platform) between participants' actual contact information and the communication channels. Participants communicate through the platform's mediated channels without directly sharing personal contact details. The platform acts as a trusted intermediary that enables communication while protecting participants' privacy and security.
Data Source
AI summary
A method for creating and managing ad-hoc groups linked to an event and spanning multiple modes of communication includes creating an ad-hoc group associated with an event. Available modes of communication are determined for each participant in the group. For each mode of communication, first information for contacting each participant is determined. Second information that serves as an alias for each participant is determined. A consolidated view of the available modes of communication with each of the participants in the group is provided using the aliases.