Adaptive Meeting Content Presentation for Absent Participants
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Solution Overview
Problem
Existing meeting-minute creation devices do not effectively present meeting content to participants who have left halfway through a meeting, failing to account for the remaining time of the meeting when reconstructing the discussion.
Innovation Solution
An information processing apparatus that determines the absent period and remaining time of a participant during an online meeting and switches the format of content presentation information based on this combination, allowing for appropriate presentation of meeting content to participants who have left, using formats such as voice output, documentation, summary, or not presenting information at all.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of information
If the meeting content is presented by disregarding the remaining time of the meeting, then the absent participant can understand the content they missed, but the presentation format does not optimize for the participant's actual needs and waste of time
Solution Approach 1:
The patent applies dynamics by making the content presentation format adaptable and changeable based on real-time conditions. Specifically, the system dynamically switches between different presentation formats (detailed transcript, summary, or key points) according to the combination of absent period and remaining time, allowing the presentation method to optimize for the participant's actual needs rather than using a fixed format
Solution Approach 2:
The patent changes parameters by using two key parameters (absent period and remaining time) to determine the presentation format. The system calculates these parameters and uses their combination to select the appropriate format, transforming static information presentation into a parameter-driven adaptive system that optimizes both information delivery and time efficiency
2Loss of information
If detailed meeting content is provided to absent participants, then they can fully understand what they missed, but it increases processing time and complexity for the information processing apparatus
Solution Approach 1:
The patent applies local quality by providing different levels of information detail to different participants based on their specific absence circumstances. Instead of uniformly providing detailed transcripts to all absent participants, the system tailors the information quality and depth to match the specific combination of absent period and remaining time for each participant, reducing unnecessary processing complexity
3Adaptability or versatility
If the system adapts presentation format based on absent period and remaining time, then the presentation optimizes for participant needs, but the system complexity increases
Solution Approach 1:
The patent applies preliminary action by pre-defining multiple presentation formats and establishing clear decision rules for when to use each format. The system prepares various presentation templates in advance and uses simple conditional logic based on absent period and remaining time thresholds to select the appropriate format, avoiding the need for complex real-time analysis while maintaining high adaptability
Data Source
AI summary
An information processing apparatus includes a processor configured to: obtain, during an online meeting, when a participant has left halfway through the online meeting, an absent period of the participant and a remaining time of the online meeting, the absent period being a period of time for which the participant is absent after the participant has left the online meeting, the remaining time being a time from when the participant returns to the online meeting until an end time of the online meeting, the online meeting being a meeting conducted via a communication network; and switch a format of content presentation information to be presented to the participant having left halfway through the online meeting in accordance with a combination of the obtained absent period and the obtained remaining time, the content presentation information being information on content of the online meeting during the absent period of the participant.