Meeting Agenda Progress Tracking via Document Display State

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Solution Overview

Problem

Participants in multi-agenda meetings, especially those attending remotely, often lack real-time information on the progress status of agendas they are not currently participating in, leading to inefficiencies and lack of awareness unless they actively attend other agendas.

Innovation Solution

A computer-readable medium and information processing apparatus that receive and manage meeting registration information, including agendas, participants, start/end times, and document details, and notify participants of progress status based on document display states, allowing scheduled participants to stay informed about current agenda progress.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Loss of information

If participants only attend agendas they are directly involved in, then they save time and energy, but they lose awareness of the overall meeting progress and cannot know the status of other agendas

Engineering Contradiction:

Improveawareness of meeting progressVSAvoidtime spent attending all agendas

Core Design Contradiction:

Loss of informationVSLoss of time

Solution Approach 1:

The meeting information is segmented into multiple agendas with distinct participants, time slots, and documents. The system separately tracks progress for each agenda and notifies specific participants based on their involvement, allowing participants to receive targeted updates without attending all agendas.

Inventive Principle:

Principle #1Segmentation

Solution Approach 2:

The information processing apparatus acts as an intermediary that automatically tracks agenda progress through document display states and notifies relevant participants. This mediator eliminates the need for participants to personally monitor all agendas while ensuring they receive appropriate progress updates.

Inventive Principle:

Principle #24Intermediary (Mediator)

2Loss of information

If the system notifies all participants of all agenda progress, then complete information is provided, but notification complexity and information overload increase

Engineering Contradiction:

Improvecompleteness of progress informationVSAvoidnotification system complexity

Core Design Contradiction:

Loss of informationVSDevice complexity

Solution Approach 1:

The notification system provides differentiated information quality to different participants based on their specific involvement in agendas. Each participant receives progress updates tailored to their role and the agendas they participate in, rather than a uniform notification to all participants.

Inventive Principle:

Principle #3Local quality

Solution Approach 2:

The system implements automatic feedback loops where the information processing apparatus continuously monitors document display states during agendas and sends progress notifications to relevant participants. This automated feedback mechanism ensures complete information flow without manual intervention or complex coordination.

Inventive Principle:

Principle #23Feedback

3Measurement precision

If the system tracks progress based on document display states, then objective progress measurement is achieved, but measurement precision requirements increase

Engineering Contradiction:

Improveprogress status accuracyVSAvoiddifficulty of tracking document display state

Core Design Contradiction:

Measurement precisionVSDifficulty of detecting and measuring

Solution Approach 1:

The system uses the document display system itself to automatically report its state. The information processing apparatus detects whether documents are being displayed during agenda time slots, using the existing document management functionality to provide progress data without requiring separate tracking mechanisms.

Inventive Principle:

Principle #25Self-service

Solution Approach 2:

The patent replaces manual progress tracking and reporting with automated electronic detection of document display states. Instead of participants manually reporting progress or the system requiring complex manual input, the electronic document management system automatically provides progress information through its inherent display and management capabilities.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

Data Source

PatentUS20230103062A1Non-transitory computer readable medium storing program

Publication Date: 2023.03.30 FUJIFILM BUSINESS INNOVATION CORP

AI summary

A non-transitory computer readable medium storing a program causing a computer to execute a process including: receiving registration of information on a meeting including plural agendas, information on participants who participate in each of the plural agendas, information on a scheduled start time and a scheduled end time of each of the plural agendas, and information on a document used for each of the plural agendas; receiving start and end of each of the plural agendas; and notifying participants of a progress status while an agenda of the plural agendas is in progress, the progress status being based on a display state of a document scheduled to be used in the agenda, the participants being scheduled to participate in agendas subsequent to the agenda currently in progress.