Agenda-Based Meeting Transcript Segmentation for Faster Review
Find Innovative SolutionsGenerate Solutions
Solution Overview
Problem
Meetings often lack structure and topical focus, leading to inefficiencies and unnecessary attendance by uninvolved participants, with summaries being incomplete and lacking nuance, and decisions/actions from meetings not being adequately recorded.
Innovation Solution
A system that captures and analyzes media data from meetings, distinguishes time frames corresponding to agenda items, and visually separates relevant portions in a user interface, reducing the need for manual input and improving meeting management.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of information
If the entire meeting content is reviewed to gain complete information, then information completeness is improved, but time consumption increases to match the original meeting duration
Solution Approach 1:
The patent segments the meeting transcript into distinct portions corresponding to different agenda items. Each agenda item is identified and separated in the visual representation, allowing users to focus on specific segments rather than reviewing the entire meeting content. This segmentation enables selective review of only relevant portions, significantly reducing time consumption while maintaining information completeness for targeted topics.
Solution Approach 2:
The patent extracts and highlights key decision points and action items from the meeting transcript, separating them from the full content. The visual representation pulls out specific time frames associated with agenda items, decisions, and actions, presenting them in a condensed format that can be reviewed quickly without sacrificing the completeness of important information.
2Loss of time
If manual summaries are prepared to reduce review time, then time efficiency is improved, but completeness and nuance of information deteriorates
Solution Approach 1:
The patent creates a visual copy or representation of the actual meeting transcript rather than a manual summary. This visual representation maintains the original content's completeness and nuance while organizing it by agenda items and time frames. Users can review this structured representation quickly, and if needed, access the full transcript for any section, thus preserving information integrity while improving time efficiency.
3Loss of information
If all group members are invited to meetings to ensure comprehensive coverage, then information coverage is improved, but meeting efficiency deteriorates due to unnecessary attendance
Solution Approach 1:
The patent extracts and highlights action items with assigned responsible persons from the meeting content. By clearly identifying who is responsible for each action item, the system enables determination of necessary attendees based on specific tasks rather than inviting all group members. This extraction of responsibility information allows for streamlined invitations including only those directly involved, improving meeting efficiency while maintaining comprehensive coverage of necessary information.
Data Source
AI summary
A computer system receives data that includes indications of a plurality of agenda items that correspond to the group event. During the group event, the system captures, by a media recording device, media data, converts the captured media data to a searchable version of the media data and searches the searchable version of the media data to determine a first time frame of the media data that corresponds to a first agenda item of the plurality of agenda items. The system displays, in a user interface that is accessible to at least one user associated with the group event, the representation of the media data. A first portion of the representation of the media data that corresponds to the first time frame is visually distinguished from at least a portion of the representation of the media data that does not correspond to the first time frame.