AI Chat Message Summarization for Verbal Workflow Instructions
Find Innovative SolutionsGenerate Solutions
Solution Overview
Problem
Existing communication tools struggle to efficiently document and share unstructured verbal instructions in chat rooms, particularly in complex projects, leading to inefficiencies in understanding the flow of work processes.
Innovation Solution
An artificial intelligence-based message generation device and method that records user voices, summarizes them into text messages, and shares these messages within chat rooms, utilizing speech-to-text algorithms and AI models to generate scripts and summary messages, while providing additional features like task creation and tone conversion.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of information
If voice recording and manual documentation are used to document verbal instructions in chat rooms, then the completeness of information is improved, but the time consumption and work efficiency deteriorate
Solution Approach 1:
The patent replaces the mechanical process of manual voice recording, transcription, and summarization with an automated AI system. The speech-to-text algorithm automatically converts verbal instructions into text, and the AI model generates summary messages, eliminating the need for manual documentation while preserving information completeness.
Solution Approach 2:
The system enables self-service documentation where the chat room participants can directly record their verbal instructions, and the AI system automatically processes these recordings into structured messages. This eliminates the need for dedicated scribes or manual intervention, allowing the documentation process to serve itself automatically.
2Measurement precision
If detailed verbal instructions are recorded and transcribed, then the accuracy of work flow documentation is improved, but the complexity of processing and sharing increases
Solution Approach 1:
The patent segments the documentation process into distinct functional modules: voice recording, speech-to-text conversion, AI summarization, and message delivery. Each module handles a specific aspect of the process, reducing overall system complexity while maintaining documentation accuracy through specialized processing at each stage.
Solution Approach 2:
The AI model acts as an intermediary between the raw speech input and the final chat room message. It receives detailed verbal instructions, processes them through intelligent analysis, and outputs optimized summary messages, thereby simplifying the information while preserving accuracy without requiring complex manual processing.
3Loss of information
If manual summarization of verbal instructions is performed, then the quality of shared information is improved, but the productivity of the team deteriorates
Solution Approach 1:
The patent replaces manual summarization with automated AI processing. The speech-to-text algorithm converts speech to text, and the AI model generates summary messages automatically, eliminating the time-consuming manual summarization process while maintaining or improving information quality through consistent, scalable processing.
Solution Approach 2:
The system changes the parameter of information processing from manual human operation to automated algorithmic processing. This transformation enables parallel processing of multiple voice recordings simultaneously, significantly improving team productivity while maintaining high information quality through the AI model's consistent summarization capabilities.
Data Source
AI summary
A message generation device method based on artificial intelligence are disclosed. The message generation device includes a memory and a processor electrically connected to the memory, wherein the processor is configured to receive selection of a user for a chat room from a user terminal, receive a voice file of the user recorded on the user terminal, recognize a voice of the voice file and generate a script converted into text and a summary message, and display the summary message as a conversation message in the chat room associated with the selection of the user.