AI Mail Control Using Sender Data and OCR Actions
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Solution Overview
Problem
Current mail and shipping services lack a system to utilize captured data for controlling actions related to senders, limiting the ability to manage and respond to incoming mail effectively.
Innovation Solution
A digitized mail control system that aggregates sender information and allows users to access and control actions through a user computing device, utilizing a server to process and execute user-defined actions based on sender data, including scanning and OCR for digital text recognition, and integrating with third-party servers for comprehensive mail management.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of information
If mail and shipping services scan and store sender information, then data availability is improved, but system complexity increases
Solution Approach 1:
The patent introduces a third-party server as an intermediary component that specializes in storing and managing mail sender information. This intermediary handles the complexity of data aggregation and storage, allowing the main mail control system to access information without directly managing the complex infrastructure required for comprehensive data collection and storage.
2Ease of operation
If a system aggregates and processes mail data, then mail management control is improved, but processing time increases
Solution Approach 1:
The system performs preliminary actions by pre-aggregating and organizing mail sender information in the third-party server before it is needed. Sender information is collected, validated, and structured in advance, so that when a user needs to control mail delivery or take actions based on sender data, the information is already prepared and readily accessible, minimizing processing time during actual mail management operations.
3Loss of information
If the system integrates multiple data sources including third-party servers, then data comprehensiveness is improved, but device complexity increases
Solution Approach 1:
The patent segments the mail data management system into distinct functional components: a user-facing mail control application, a third-party server dedicated to data aggregation and storage, and integration interfaces. This segmentation allows comprehensive data collection from multiple sources while distributing system complexity across separate, specialized modules rather than concentrating it in a single complex system.
Applied Scientific Principles
This section explains which scientific principles are used to turn an abstract innovation direction into a practical engineering solution.
Function Achieved in This Case
Enables efficient management of incoming mail by allowing users to categorize, respond to, and control mail delivery, reducing waste and environmental impact, and enhancing digital interaction with senders, while providing centralized data management and AI-driven recommendations.
Implementation Method 1
receive a signal from the user computing device including images of mail received by the user computing device from the scanning system
Implementation Method 2
automatically process the scanned images of mail and create additional mail data associated with the user
Data Source
AI summary
Described is a digitized mail control system. The system may include a server having a memory storing mail data associated with a user and a user computing device coupled to the server. The server may be programmed to receive an access signal from the user computing device that has accessed the system. In response to receiving the access signal, the server may process the user data and locate the stored mail data associated with the user data. The server may then create and send for execution on the user computing device instruction to display mail data including sender information and action buttons associated with predetermined actions to take in response to the sender information. The server may receive a signal including a selected action associated with a selected action button with regard to a selected sender and automatically execute program code corresponding to the selected action.