AI Meeting Intelligence System for Automated Transcription and Real-Time Intervention

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Solution Overview

Problem

Electronic meetings often become counterproductive due to inadequate organization and inefficient follow-up processes, leading to wasted time and resource-intensive administrative tasks such as transcription, scheduling additional meetings, and analyzing participation.

Innovation Solution

An apparatus equipped with artificial intelligence that processes audio/video data from electronic meetings to extract content, generate metadata, and provide intervention data and reports, including participant identification, translation services, and meeting efficiency metrics, thereby automating administrative tasks and improving meeting organization.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Ease of operation

If a person serves as meeting moderator to organize the meeting, then meeting organization is improved, but personal biases affect neutrality and time is consumed

Engineering Contradiction:

Improvemeeting organizationVSAvoidmoderator time consumption

Core Design Contradiction:

Ease of operationVSLoss of time

Solution Approach 1:

The meeting system performs self-organization through automated transcription, content analysis, and metadata generation without requiring human moderator intervention for these administrative tasks

Inventive Principle:

Principle #25Self-service

Solution Approach 2:

The patent replaces the mechanical system of human moderation with an electronic intelligence system that uses audio/video processing, transcription, and automated analysis to perform meeting organization functions

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

2Ease of operation

If adequate preparation is done for the meeting, then meeting organization is improved, but it is impossible to foresee all possible issues

Engineering Contradiction:

Improvemeeting organizationVSAvoidresponse to unforeseen issues

Core Design Contradiction:

Ease of operationVSAdaptability or versatility

Solution Approach 1:

The system continuously analyzes meeting content in real-time through transcription and metadata generation, providing feedback that enables dynamic adaptation to unforeseen issues during the meeting

Inventive Principle:

Principle #23Feedback

Solution Approach 2:

The system performs preliminary transcription and analysis setup before the meeting, enabling rapid response to unexpected issues without requiring extensive real-time processing

Inventive Principle:

Principle #10Preliminary action

3Reliability

If follow-up actions are performed manually after the meeting, then meeting benefits are realized, but the process is slow and cost-prohibitive

Engineering Contradiction:

Improvemeeting benefit realizationVSAvoidfollow-up process efficiency

Core Design Contradiction:

ReliabilityVSProductivity

Solution Approach 1:

The system automatically generates transcripts, metadata, and action items without requiring manual follow-up work, making the follow-up process self-executing

Inventive Principle:

Principle #25Self-service

Solution Approach 2:

The transcription and analysis process continues seamlessly from during the meeting through post-meeting, eliminating the discontinuity and delay associated with manual follow-up actions

Inventive Principle:

Principle #20Continuity of useful action

4Loss of information

If manual transcription and analysis are performed, then meeting content is captured, but time and resources are wasted

Engineering Contradiction:

Improvemeeting content captureVSAvoidtranscription time

Core Design Contradiction:

Loss of informationVSLoss of time

Solution Approach 1:

The patent replaces manual transcription with electronic audio/video processing and automated text generation, dramatically reducing the time required to capture meeting content

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

Solution Approach 2:

The transcription process operates continuously during the meeting rather than requiring post-meeting processing, capturing content in real-time without adding separate time overhead

Inventive Principle:

Principle #20Continuity of useful action

Data Source

PatentUS11983637B2Electronic meeting intelligence

Publication Date: 2024.05.14 RICOH CO LTD

AI summary

Techniques related to electronic meeting intelligence are disclosed. An apparatus receives audio/video data including first meeting content data for an electronic meeting that includes multiple participants. The apparatus extracts the first meeting content data from the audio/video data. The apparatus generates meeting content metadata based on analyzing the first meeting content data. The apparatus includes the meeting content metadata in a report of the electronic meeting. If the apparatus determines that the audio/video data includes a cue for the apparatus to intervene in the electronic meeting, the apparatus generates intervention data including second meeting content data that is different from the first meeting content data. During the electronic meeting, the apparatus sends the intervention data to one or more nodes associated with at least one participant of the multiple participants.