Appointment Server System for Automated Meeting Coordination
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Solution Overview
Problem
People find it difficult to coordinate and frequently forget to schedule meetings with contacts and colleagues, leading to a loss of touch and ineffective communication.
Innovation Solution
A web-based application that automatically schedules periodic meetings by considering factors such as availability, travel preferences, location preferences, and desired frequency of meetings between users and their contacts, using an appointment server system that sends electronic invitations and manages responses without human intervention.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of time
If manual coordination of appointments is used, then flexibility in scheduling is maintained, but time consumption and difficulty in coordinating increase
Solution Approach 1:
The system enables self-service scheduling by automatically coordinating appointments between users and their contacts without requiring manual intervention. The server autonomously exchanges availability information, proposes meeting times, and handles scheduling decisions based on participant preferences and constraints.
Solution Approach 2:
An appointment server system acts as an intermediary between users and their contacts, facilitating the scheduling process by exchanging availability information, generating proposed appointment times, and coordinating between multiple participants to resolve scheduling conflicts.
2Productivity
If automatic scheduling system is implemented, then scheduling efficiency is improved, but system complexity increases
Solution Approach 1:
The appointment server system performs multiple functions within a single platform: storing and exchanging availability information, generating proposed appointment times, sending electronic invitations, and managing scheduling coordination, thereby achieving high scheduling efficiency through a multi-functional system.
3Reliability
If frequent meetings with contacts are scheduled, then communication effectiveness is improved, but time and effort required for coordination increase
Solution Approach 1:
The system performs preliminary actions by automatically exchanging availability information and proposing appointment times before actual meetings occur, enabling frequent communication with contacts while minimizing the time and effort required for coordination through automated advance scheduling.
Data Source
AI summary
The system and method for automatically scheduling appointments includes receiving, at the appointment server system, appointment preference information from a client system associated with a user, wherein the appointment preference information includes contact details for one or more contacts of the user. In response to receiving the appointment preference information from the user, the appointment server system automatically, without human intervention, schedules a first proposed appointment based at least in part on the appointment preference information, wherein the first proposed appointment includes a first location, a first plurality of participants including the user and a first contact of the one or more contacts, and a first date that was not selected by any of the first plurality of participants. The appointment server sends an electronic message to the first plurality of participants including an invitation to the first proposed appointment.