AR Document Processing with OCR and HR Policy Matching

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Solution Overview

Problem

The existing process of submitting documents to human resources management companies is time-consuming and prone to errors, particularly as the number of documents increases, leading to inefficiencies and additional expenses.

Innovation Solution

A method and system that uses augmented reality and optical character recognition to identify and process documents on a mobile display system, updating human resources information in a database and displaying relevant information in augmented reality, thereby streamlining the document processing and reducing human error.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Productivity

If manual document scanning and submission processes are used, then employees can submit documents through email or website, but the processing time increases significantly as the number of documents increases

Engineering Contradiction:

Improvedocument processing speedVSAvoidtime for document submission and review

Core Design Contradiction:

ProductivityVSLoss of time

Solution Approach 1:

The patent replaces manual mechanical processes (physical document handling, manual scanning, email submission) with an automated optical recognition system. The system uses optical character recognition and image processing to automatically capture, identify, and process document information, eliminating the need for manual scanning and submission steps.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

Solution Approach 2:

The system enables self-service document processing by automatically capturing document images through the mobile device camera, performing optical recognition, extracting relevant information, and updating databases without requiring employee intervention for each document. The system serves itself by autonomously completing the entire document intake workflow.

Inventive Principle:

Principle #25Self-service

2Reliability

If multiple requests and responses are exchanged between organization and human resources management company, then document accuracy can be verified, but the processing time and complexity increase

Engineering Contradiction:

Improvedocument processing accuracyVSAvoidcomplexity of document submission process

Core Design Contradiction:

ReliabilityVSDevice complexity

Solution Approach 1:

The system implements feedback mechanisms by displaying augmented reality information that shows the relationship between extracted document information and existing database records. This allows immediate verification and correction of extracted data before final processing, ensuring accuracy without requiring multiple back-and-forth communication cycles.

Inventive Principle:

Principle #23Feedback

Solution Approach 2:

The system performs preliminary processing by automatically extracting document information, validating it against known formats, and pre-processing the data before submission. This preliminary action reduces the need for subsequent review cycles and minimizes the complexity of the overall process.

Inventive Principle:

Principle #10Preliminary action

3Reliability

If manual review of documents is performed by employees at the human resources management company, then errors can be detected, but the time and expense involved increase

Engineering Contradiction:

Improveerror detection capabilityVSAvoidtime for manual document review

Core Design Contradiction:

ReliabilityVSLoss of time

Solution Approach 1:

The patent replaces manual review processes with automated optical recognition and validation systems. The system uses computer vision and pattern recognition algorithms to automatically detect errors, validate document formats, and verify information accuracy, eliminating the need for manual review while maintaining or improving detection capability.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

4Productivity

If documents are scanned and uploaded through existing systems, then document information can be captured, but the process is error-prone and time-consuming

Engineering Contradiction:

Improvedocument capture efficiencyVSAvoidaccuracy of document information

Core Design Contradiction:

ProductivityVSReliability

Solution Approach 1:

The system replaces manual scanning and data entry processes with automated optical character recognition and image processing. This substitution captures document information directly from images with high accuracy, eliminating transcription errors and improving both efficiency and reliability simultaneously.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

Data Source

PatentUS11093899B2Augmented reality document processing system and method

Publication Date: 2021.08.17 ADP INC

AI summary

A method, apparatus, system, and computer program product for processing a document. A computer system identifies the document in a live view on a mobile display system for processing; performs optical character recognition on the document identified in the live view of the document on the mobile display system for a user to form document information for the document; and identifies human resources information relating to the document information using the document information and a policy. The human resources information is stored in a database, and the policy defines the human resources information relevant to the document. The computer system also displays a relation of the human resources information to the document information in augmented reality information on the live view of the document on the mobile display system and updates the human resources information in the database using the document information to form updated human resources information.