Attribute-Based Seat Assignment System for Flexible Office Workspaces
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Solution Overview
Problem
Existing free address systems lack the ability to efficiently manage and assign seats based on user preferences and work styles, leading to inefficiencies and suboptimal utilization of resources.
Innovation Solution
An information processing system that allows administrators to designate attributes to equipment and areas, enabling users to reserve seats that match their work styles, and dynamically manage seat utilization through a network-connected system.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If free address system is implemented allowing employees to work from preferred seats, then employee flexibility and satisfaction are improved, but seat utilization efficiency and resource allocation deteriorate
Solution Approach 1:
The system dynamically assigns seats based on real-time availability and user preferences rather than fixed assignments. The seat management server continuously updates seat status and reallocates seats as users move in and out, making the system adaptable to changing conditions while maintaining high utilization efficiency.
Solution Approach 2:
The terminal device receives real-time feedback from the seat management server about seat availability and user preferences. This feedback loop enables the system to learn from usage patterns and optimize seat allocation, balancing employee flexibility with efficient resource utilization through data-driven decisions.
2Device complexity
If seats are randomly selected from vacant seats, then system complexity is reduced, but seat assignment quality and user preference matching deteriorate
Solution Approach 1:
User preferences are registered in advance in the system, allowing the seat management server to pre-calculate optimal seat assignments based on these preferences before users arrive. This preliminary action enables quality seat matching without requiring complex real-time calculations when users are actually assigning seats.
Solution Approach 2:
The system changes the parameter of seat assignment from purely random to preference-based by incorporating user preference data. This parameter change allows the system to maintain relative simplicity while significantly improving assignment quality by considering user preferences in the allocation algorithm.
3Ease of operation
If no seat attribute management is implemented, then ease of operation is improved, but ability to support different work styles and optimize resource allocation deteriorates
Solution Approach 1:
Seats are segmented into different types or zones based on attributes such as location, amenities, or suitability for different work styles. This segmentation allows the system to support diverse work preferences while maintaining simple operation through automated attribute-based matching rather than manual configuration.
Data Source
AI summary
An information processing system, a non-transitory recording medium, and an attribute setting method. The information processing system receives area information for designating equipment and attribute information indicating attribute to be set to the equipment, the area information and the attribute information being set at a first terminal device communicably connected to the information processing system through a network, and stores in one or more memories, the attribute information in association with the equipment designated by the area information.