Auto-Generated Document Governance with Content-Based Access Control
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Solution Overview
Problem
Legacy automated document generation systems fail to efficiently manage the lifecycle of auto-generated electronic documents, particularly in collaboration ecosystems, lacking effective mechanisms for controlling distribution, access, and enforcing security and governance policies.
Innovation Solution
Implement techniques for associating item-specific security and governance policies to auto-generated content objects, including content analysis and collaboration scope decision modules to define and enforce permissions, using collaboration systems to manage the lifecycle of these documents.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If automated document generation systems are used to assemble high-quality electronic documents, then document generation efficiency is improved, but lifecycle management and governance control capabilities deteriorate
Solution Approach 1:
The patent segments the document lifecycle into distinct phases (generation, distribution, access, archival) and applies specific governance controls to each phase. The system divides policy enforcement into separate modules that operate at different stages, allowing automated generation to proceed efficiently while maintaining reliable control over each segment of the lifecycle independently.
Solution Approach 2:
The system performs preliminary actions by pre-defining governance policies, security rules, and distribution protocols before document generation occurs. These pre-established controls are automatically applied to generated documents, ensuring lifecycle management reliability is built-in from the start rather than added afterward, thus maintaining both efficiency and control.
2Ease of manufacture
If legacy document generation systems are used, then implementation simplicity is maintained, but security policy enforcement and governance control capabilities deteriorate
Solution Approach 1:
The patent introduces an intermediary governance layer that sits between the simple document generation engine and the security policy enforcement mechanisms. This intermediary component translates basic generation operations into security-compliant actions automatically, maintaining implementation simplicity while eliminating security policy violation risks through automated mediation.
Solution Approach 2:
The system enables self-service security enforcement where the document generation system automatically applies governance policies, security rules, and compliance checks without external intervention. This self-service capability maintains implementation simplicity by requiring no complex configuration while effectively preventing security violations through automated self-regulation.
3Reliability
If collaboration ecosystem features are added to manage document distribution and access, then governance control capability is improved, but system complexity deteriorates
Solution Approach 1:
The patent implements universal governance controls that function across multiple collaboration scenarios and document types through a single unified framework. This multi-functional approach allows the system to handle diverse collaboration needs (distribution, access control, archival) with one set of policies and procedures, improving governance control capability while avoiding the complexity of separate systems for each function.
4Measurement precision
If manual processing is used for document lifecycle management, then policy enforcement precision is maintained, but productivity deteriorates
Solution Approach 1:
The system implements automated feedback loops that monitor document generation and lifecycle events, automatically enforcing governance policies with precision comparable to manual processing. The feedback mechanism tracks compliance status, applies corrections when needed, and maintains accurate records, achieving both high productivity through automation and precise policy enforcement through continuous monitoring and adjustment.
Data Source
AI summary
Methods, systems, and computer program products for automated document generation within a collaboration system. Multiple components are operatively interconnected to carry out automated document generation operations. Collaboration activity limitations are enforced over newly-generated documents. The document generation process produces newly-generated documents and other outputs that are stored in the collaboration system. Operational elements of the collaboration system are able to access the generated document and other document generation system outputs to perform content analysis. Based at least in part on results of the content analysis, characteristics of the generated document and characteristics of the corresponding document system I/O, the collaboration system assigns and/or modifies access parameters of the newly-generated document and its metadata. The access parameters control ongoing enforcement of document handling policies. The document generation process gathers information from third-party systems to produce situation- or application-specific generated documents.