Data Management for Automated Document Transfer and Result Access
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Solution Overview
Problem
Existing document management systems require users to perform complex operations to access and process document results, such as downloading and uploading documents between systems and manually inputting instructions, which increases operational burden.
Innovation Solution
A data management apparatus and information processing system that automates the transfer of documents between management and processing systems, using metadata to streamline workflows and provide a processing result ID for easy access to processing results, reducing the need for manual user intervention.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If users manually download documents from the document management system and upload them to the document processing system, then the document processing can be performed, but the operational burden and time consumption increase significantly
Solution Approach 1:
The document management system automatically uploads documents to the document processing system without requiring user intervention. The system performs self-service by autonomously transferring documents and executing processing tasks, thereby eliminating manual document transfer operations and reducing time loss.
Solution Approach 2:
The system performs preliminary actions by automatically uploading documents to the processing system before the user needs to access the processing results. This pre-processing approach eliminates the need for users to manually transfer documents and input processing instructions, significantly reducing operational burden and time consumption.
2Ease of operation
If users manually input processing execution instructions for documents, then the processing can be executed, but the operational complexity and time consumption increase
Solution Approach 1:
The system automatically executes processing tasks without requiring users to manually input instructions. The document management system self-services by autonomously determining processing requirements and executing them, thereby eliminating manual instruction input and reducing operational complexity.
Solution Approach 2:
The system performs preliminary actions by pre-configuring processing instructions and automatically executing them before users need to access results. This eliminates the need for users to manually input processing instructions, significantly reducing time loss and operational complexity.
3Productivity
If the document processing system executes processing tasks, then the processing results are generated, but accessing the results requires additional user operations
Solution Approach 1:
The system implements feedback mechanisms where processing results are automatically returned to the document management system, which then makes them accessible to users through the existing interface. This feedback loop eliminates the need for users to perform additional operations to access results, as the system automatically handles the result delivery and accessibility.
Data Source
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AI summary
A data management apparatus, an information processing system, a data management method, and a carrier means. The data management apparatus (10) stores data transmitted from any one of one or more terminals (30) in a first storage unit (14), transmits data stored in the first storage unit (14) to a data processing apparatus (20), acquires from the data processing apparatus (20), first identification information for accessing a result of processing the data by the data processing apparatus (20) from outside of the data processing apparatus (20) and controls storage of the first identification information in a second storage unit (15) that stores information to be transmitted to any one of the one or more terminals (30).