Automated Email and Calendar Group Segmentation Under User Limits

Resolve Bottlenecks,
Find Innovative SolutionsGenerate Solutions

Solution Overview

Problem

Existing email and calendar server solutions impose limitations on group size and user type restrictions, making it difficult for enterprises to manage large numbers of users efficiently, especially when inviting all employees to meetings or sending group emails.

Innovation Solution

Automated systems and methods for creating and managing email and calendaring groups, including determining group size limits, automatically placing users based on criteria, and periodically updating groups to ensure compliance with maximum thresholds.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Productivity

If manual group management is used, then flexibility in user placement is maintained, but management efficiency deteriorates when handling large numbers of users

Engineering Contradiction:

Improvegroup management efficiencyVSAvoidmanual operation complexity

Core Design Contradiction:

ProductivityVSEase of operation

Solution Approach 1:

The system performs automated group management operations including user assignment, group creation, and synchronization without requiring manual intervention. The automated script reads user data from CSV files, determines appropriate groups based on user types and criteria, and executes group management tasks autonomously, eliminating the need for manual administrative work.

Inventive Principle:

Principle #25Self-service

Solution Approach 2:

The patent replaces manual mechanical operations with an automated computational system. Instead of administrators manually creating groups and assigning users through graphical interfaces, the system uses automated scripts that read data files, process information according to predefined criteria, and execute group management operations programmatically, significantly improving efficiency.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

2Reliability

If group size limits are enforced, then server performance is maintained, but the ability to send mass communications to all employees is restricted

Engineering Contradiction:

Improveserver performance stabilityVSAvoidmass communication capability

Core Design Contradiction:

ReliabilityVSAdaptability or versatility

Solution Approach 1:

The system automatically segments the entire user base into multiple groups based on predefined criteria such as user types, departments, or other attributes. By dividing the large user population into smaller manageable groups that comply with server size limits, the system enables mass communications to be sent to all employees through coordinated group operations while maintaining server performance stability.

Inventive Principle:

Principle #1Segmentation

Solution Approach 2:

The system dynamically creates and manages groups based on real-time requirements and server constraints. When mass communication is needed, the automated script can create temporary groups or utilize existing groups dynamically, ensuring that communication capabilities adapt to operational needs while respecting server-imposed group size limits.

Inventive Principle:

Principle #15Dynamics

3Productivity

If automated group creation is implemented, then management efficiency is improved, but system complexity increases

Engineering Contradiction:

Improveautomated management efficiencyVSAvoidautomation system complexity

Core Design Contradiction:

ProductivityVSDevice complexity

Solution Approach 1:

The system performs preliminary actions by pre-defining group criteria, user types, and assignment rules before automated group creation begins. Configuration files and data templates are prepared in advance, allowing the automated script to execute group management operations based on predetermined parameters, thereby reducing the complexity of real-time decision-making while maintaining high automation efficiency.

Inventive Principle:

Principle #10Preliminary action

4Measurement precision

If periodic group synchronization is performed, then data accuracy is maintained, but processing time increases

Engineering Contradiction:

Improveuser data accuracyVSAvoidsynchronization processing time

Core Design Contradiction:

Measurement precisionVSLoss of time

Solution Approach 1:

The system implements periodic synchronization operations that run at scheduled intervals to update and maintain accuracy of user data across groups. By using periodic rather than continuous synchronization, the system balances data accuracy requirements with processing time constraints, performing updates only when necessary while maintaining current data integrity between synchronization cycles.

Inventive Principle:

Principle #19Periodic action

Data Source

PatentUS20250278699A1Automated user group management for email and calendar server solutions

Publication Date: 2025.09.04 PNC FINANCIAL SERVICES GROUP INC

AI summary

Systems and methods automate user and group creation for enterprises utilizing advanced email and calendar server solution servers in large enterprise systems. A server can: receive at least one file from at least one of the at least one database; read the at least one file; based on the at least one file, execute an automated periodic process to: determine a total number of users in a group of the groups; add at least one user from the at least one file to the group of the groups, based on the total number of users in the group being below the maximum number of users per group; and add at least one user in a subsequent group of the groups, based on the total number of users in the group not being below the maximum number of users per group.