Automated File Transfer Platform for Secure Data Exchange
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Solution Overview
Problem
Current methods for transferring computer files between entities are cumbersome, prone to errors, lack transparency, and pose security risks, especially when dealing with confidential information, due to reliance on email exchanges and manual handling.
Innovation Solution
A method utilizing a server-based website for file transfer, where entities create accounts to upload and download files securely, with features like public and private pages for file management, automated access control, and secure connections to minimize human intervention and ensure data integrity.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of time
If files are transferred via email between employees, then file transfer can be performed, but the process becomes long, cumbersome, and prone to errors
Solution Approach 1:
The patent introduces an automated file transfer system with public and private pages as an intermediary between sending and receiving entities. Instead of direct employee-to-employee email exchange, the system mediates the transfer process through automated account creation, file upload to public pages, and automated distribution to recipient accounts, eliminating manual intervention and reducing errors.
Solution Approach 2:
The system enables self-service automation where the file transfer process occurs without human intervention. Once files are uploaded to public pages, the system automatically creates recipient accounts, distributes files to appropriate recipients, and manages the entire workflow autonomously, reducing both time and operational complexity.
2Reliability
If employees manually exchange files via email, then file transfer is possible, but security risks increase due to lack of control over who receives files
Solution Approach 1:
The automated system acts as a secure intermediary that controls file distribution. It automatically creates recipient accounts based on predefined criteria and manages access permissions, ensuring that only authorized recipients receive files. This automated control mechanism enhances security while maintaining manageable system complexity through standardized processes.
Solution Approach 2:
The system changes the parameters of file transfer by implementing automated account creation and distribution rules. Instead of manual email attachment and sending, the system uses automated parameter-based distribution where recipient accounts are created and files are distributed based on predefined parameters such as file type, recipient criteria, and access permissions.
3Reliability
If confidentiality agreements are signed for each file exchange, then security is improved, but time and resources are consumed
Solution Approach 1:
The system performs preliminary actions by pre-configuring security parameters, access permissions, and distribution rules before file transfer occurs. Confidentiality and security settings are established in advance through the automated system configuration, eliminating the need for individual confidentiality agreements for each file exchange while maintaining strong security controls.
Solution Approach 2:
The automated system self-manages security and confidentiality through predefined rules and automated account creation. The system automatically enforces access controls and manages file distribution according to predetermined security parameters, replacing manual confidentiality agreement processes with automated security management that consumes no additional time or resources.
4Quantity of substance
If files are distributed among employees within entities, then file availability is achieved, but manual collection and verification of all files becomes necessary
Solution Approach 1:
The system merges the file collection process by automatically gathering files from multiple sending entities and distributing them to all relevant recipients through a centralized automated platform. Instead of manual collection and verification by employees, the system combines all file transfer operations into a single automated workflow that ensures complete file collection and distribution.
Solution Approach 2:
The automated system self-performs the file collection and verification functions. It automatically creates recipient accounts, retrieves files from public pages, verifies file receipt, and distributes files to all appropriate recipients without human intervention, maximizing automation level while ensuring complete file collection.
5Reliability
If secure connections are not implemented during file transfer, then transfer simplicity is maintained, but security issues arise especially for confidential information
Solution Approach 1:
The automated file transfer system serves as a secure intermediary that implements encrypted connections between sending and receiving entities. The system manages secure communication protocols, authentication, and data protection automatically, enhancing data security while masking the underlying complexity from users through a simplified interface.
Data Source
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AI summary
The present invention relates to a method for transferring computer files, a computer program and a computer server for implementing this method.