Automated Push-Scan Configuration for Network Folders
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Solution Overview
Problem
Small and medium-sized organizations face challenges in implementing push-scan functionality to network folders due to lack of IT resources, requiring complex technical steps and knowledge, leading to underutilization of this efficient data distribution method.
Innovation Solution
A method for automatically configuring scan capable devices to establish network share folders, allowing users to select devices, create network share folders, associate user profiles, and send digitized data directly to network folders, with customizable interface components for simplified user interaction.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If push-scan functionality is implemented manually through complex configuration steps, then data distribution efficiency is improved, but device complexity and difficulty of operation increase
Solution Approach 1:
The system performs self-configuration by automatically discovering network folders, obtaining credentials, and establishing connections without requiring manual IT intervention. The scan capable device autonomously configures itself to enable push-scan functionality, eliminating the need for complex manual setup while maintaining data distribution efficiency
Solution Approach 2:
The system performs preliminary actions by pre-configuring network connections, storing credentials, and establishing folder associations before the user needs to scan. This advance preparation eliminates the need for complex configuration at the moment of use, allowing users to simply select pre-configured options when scanning
2Reliability
If push-scan functionality is implemented with manual configuration steps, then data security is improved through controlled access, but ease of operation deteriorates due to technical knowledge requirements
Solution Approach 1:
The system introduces an intermediary configuration process that handles security credentials and network authentication automatically. This intermediary layer manages the complex security requirements while presenting a simplified interface to users, who only need to select from pre-configured secure options without dealing with technical security protocols
Solution Approach 2:
The system autonomously manages security credentials and network authentication by automatically obtaining and storing access information. This self-service approach maintains data security through controlled access while eliminating the need for users to possess technical security knowledge
3Ease of operation
If automated configuration is implemented, then ease of operation is improved, but loss of information may increase due to automatic credential handling
Solution Approach 1:
The system extracts credential handling from the user's responsibility and places it in a secure system-managed location. By separating the credential storage and management functions from user interaction, the system maintains security while providing automated configuration, preventing credential loss or exposure
Data Source
AI summary
The present disclosure discloses methods and systems for scanning a document at a scan capable device. The method and systems comprise receiving user credentials from a graphical user interface, displaying scan capable devices on a network, creating a shared network folder accessible to a scan capable device, sending a user credential corresponding to the shared network folder to the scan capable device, creating a selectable data entry on the scan capable device corresponding to the network folder, and upon selection of the selectable data entry, digitizing a document and sending the digitized document to the shared network folder corresponding to the selectable data entry.