Automated Record Storage Using Recurring Event Schedules
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Solution Overview
Problem
Existing record keeping systems require significant user time and effort to organize and retrieve digital records across multiple devices, often leading to loss or misplacement of files due to inefficient storage and retrieval methods.
Innovation Solution
A software application that automatically sorts and stores digital records based on their creation time and schedule information, using a record storage data structure to organize records into directories associated with recurring events, allowing for efficient retrieval without user intervention.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If users manually organize and move records to directories, then records can be stored in an organized fashion, but significant user time and effort are consumed (at least five seconds to several minutes per record)
Solution Approach 1:
The system automatically determines storage locations and moves records without user intervention. The controller compares creation times of records with time intervals in schedule information, automatically identifies matching directories, and transfers records accordingly, eliminating the need for manual user action.
Solution Approach 2:
The system performs record organization in advance based on predetermined schedule information. By pre-establishing time intervals and associated directories, the system proactively sorts records as they are created or received, rather than waiting for user initiation of the organization process.
2Adaptability or versatility
If users search across multiple devices for stored records, then records can be accessed remotely, but significant time is spent searching and records may be lost indefinitely
Solution Approach 1:
The system divides the storage space into multiple directories, each associated with specific time intervals and recurring events. This segmentation organizes records by creation time and event association, enabling quick location of specific records without searching across the entire storage system or multiple devices.
Solution Approach 2:
The controller acts as an intermediary that automatically manages the mapping between records and their storage locations. By maintaining the schedule information and creation time data, the controller mediates the retrieval process, directly locating records based on query parameters without requiring user searching.
3Adaptability or versatility
If cloud storage services are used to store records across multiple devices, then remote access is enabled, but records span across various storage locations making organization difficult
Solution Approach 1:
The record storage data structure is designed to work across multiple devices and cloud storage locations while maintaining a unified organization scheme. The same schedule information and directory structure can be replicated across devices, providing consistent access and organization regardless of location.
Data Source
AI summary
Digital records are automatically sorted and stored based on scheduled recurring events. In one embodiment, a device stores schedule information having one or more time intervals associated with recurring events. A record is generated using the device, including one or more audio, text, video, image, or other digital media. After the record is generated, a storage location for the record is determined based on when the record was created. A creation time of the record is compared to the time intervals in the schedule information until a matching time interval is found. The matching time interval has an associated directory into which the record is stored. The directory stores other records associated with the recurring event. All records for the recurring event are readily available by accessing the directory. New records are automatically stored based on the schedule information. No time is spent storing, sorting, or organizing new records.