Automatic Resource Joining in Realtime Conference Systems
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Solution Overview
Problem
Existing communications architectures require manual configuration of resources in conference rooms, leading to inefficiencies and insufficient preparation of resources for meetings, as users must manually dial in or request configuration before a meeting.
Innovation Solution
An architecture that automatically associates network addressable resources with meeting locations, allowing them to be automatically joined to conferences, enabling seamless audio, video, and whiteboard sharing without user configuration, and allowing resources to be registered across multiple locations for unified conference sessions.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If manual configuration of conference room resources is used, then users can join conferences from personal computers, but setup time and user effort increase significantly
Solution Approach 1:
The system performs preliminary actions by automatically registering conference room resources (audio devices, video systems, whiteboards) with the communications infrastructure before meetings occur. Resources are pre-configured and associated with meeting locations, so when a meeting is scheduled, everything is already ready for immediate use without manual setup.
Solution Approach 2:
The system enables self-service by allowing conference room resources to automatically join conferences without user intervention. The resources themselves (phones, audio/video systems, whiteboards) autonomously register with the infrastructure and join scheduled meetings, eliminating the need for users to manually configure each device.
2Adaptability or versatility
If manual configuration of resources is required, then conference resources can be controlled individually, but device complexity and configuration effort increase
Solution Approach 1:
The system merges individual conference room resources (audio devices, video systems, whiteboards, phones) into unified meeting locations. Instead of controlling each device separately, the system associates multiple resources with a single meeting location identifier, allowing them to be joined and controlled as a group automatically.
Solution Approach 2:
The system provides universality by creating a common interface for joining conferences that works across all resource types. The same meeting location identifier can represent phones, audio systems, video systems, and whiteboards, allowing a single configuration approach to control diverse devices with different functions.
3Reliability
If resources are manually configured ahead of meetings, then resource availability can be ensured, but productivity and meeting preparation efficiency decrease
Solution Approach 1:
The system performs preliminary registration of all conference room resources with the communications infrastructure before meetings occur. Resources are pre-associated with meeting locations and pre-configured to automatically join scheduled conferences, ensuring availability without requiring manual preparation work ahead of each meeting.
Solution Approach 2:
The system uses feedback mechanisms where the communications infrastructure automatically detects and joins scheduled conferences based on meeting schedules. The system receives feedback about scheduled meetings and autonomously configures resources to participate, eliminating the need for manual pre-checks and preparation.
Data Source
AI summary
The architecture facilitates the association of resources (e.g., hardware software) with a meeting location such as a conference room or conference space. Additionally, the room and resources can be associated with a realtime conference or meeting at the meeting location. Still further, the resources can be automatically joined to the meeting being held in the room, for both the organizer of the meeting and the remote participants of the meeting. The resources are network addressable and register to a communications infrastructure for online availability. The architecture automatically joins the conference room resources to any conference or call that is being held in the locale (e.g., room) of the conference, and which the user has joined using a realtime conferencing application. The resources distributed across multiple meeting locations can be utilized for a single session, as well.