Software Automation Management System for Cost Tracking
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Solution Overview
Problem
The development, deployment, and tracking of software automation programs, such as robotic process automation (RPA), are time-consuming and costly, with unclear cost savings before deployment, making strategic planning difficult due to the lack of correlation between performance and cost savings.
Innovation Solution
A system and method for managing software automation projects that includes receiving project information, calculating man-hour cost benefits, generating work orders based on benefit thresholds, and storing automation software for execution, allowing for tracking and reporting of performance and savings over time.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If software automation programs are developed and deployed, then workflow efficiency and cost savings are improved, but the time and cost required for development, deployment, and tracking increase
Solution Approach 1:
The system performs preliminary actions by automatically calculating man-hour cost benefits, generating work orders, and provisioning software automation programs before actual deployment. This includes receiving project information, calculating cost benefits based on manual vs. automated task completion times, and preparing deployment packages in advance, thereby reducing the overall time required for the automation lifecycle.
Solution Approach 2:
The system enables self-service by automatically tracking performance metrics, calculating cost savings, and generating reports without requiring manual intervention. The automated tracking of man-hour reductions and cost benefits allows the system to monitor its own effectiveness and provide strategic planning data without additional human resources.
2Loss of energy
If software automation programs are deployed, then cost savings are achieved, but the cost and complexity of development, approval, and tracking processes increase
Solution Approach 1:
The system provides multi-functionality by combining project intake, cost benefit calculation, work order generation, software automation provisioning, performance tracking, and reporting into a single unified platform. This universal system handles multiple aspects of the automation lifecycle simultaneously, reducing the need for separate tools and processes.
Solution Approach 2:
The system acts as an intermediary between business requirements and automation implementation by automatically translating project information into cost benefit analyses and work orders. It mediates between strategic planning needs and operational deployment by providing automated performance tracking and cost savings correlation.
3Loss of information
If performance tracking is implemented, then strategic planning capability is improved, but the complexity of the system increases
Solution Approach 1:
The system merges performance tracking with cost savings calculation by automatically correlating automation performance metrics with financial benefits. It combines operational data (task completion times, workflow efficiency) with financial data (man-hour costs, savings) into unified reports, enabling strategic planning without requiring separate tracking systems.
Data Source
AI summary
Through the systems and methods described herein for provisioning a software automation and tracking performance of the software automation throughout its lifecycle. A realized benefit of deployment of the software automation can be determined and automatically reported according to a schedule. The reports may be provided to certain specified recipients such as project managers, executive officers, sales and/or vendor relations managers, and the like for analysis and processing by the various parties associated with the operation of the software automation. This all-in-one system provides a platform from which one or more software automation projects may be automatically managed through completion and deployment, improving efficiency of the project and management of all deployed software automations for a more cost-effective suite of such programs.