Batch Processing Master Supplier Record
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Solution Overview
Problem
Inefficient processes for entering supplier information in digital procurement systems lead to duplication of effort and excessive use of CPU cycles and network bandwidth, as multiple buyers independently collect and submit the same supplier data.
Innovation Solution
Implementing a system that batch processes supplier records to generate a master supplier record, reducing duplication by consolidating data from multiple sources and using a delayed processing timing to update records, thereby improving computing efficiency.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If multiple buyers independently collect and submit supplier information during onboarding, then complete supplier records can be gathered from various sources, but duplication of effort occurs resulting in excessive use of CPU cycles and network bandwidth
Solution Approach 1:
The patent merges multiple supplier information submissions from different buyers into a single master supplier record. The system consolidates duplicate data entries and creates one authoritative record that replaces multiple redundant submissions, thereby maintaining data completeness while eliminating repeated processing of the same information.
Solution Approach 2:
The system performs preliminary actions by pre-processing and validating supplier information before it is fully submitted. The master supplier record is created and maintained in advance, allowing subsequent buyer submissions to reference this pre-existing record rather than independently processing the same data collection tasks.
2Quantity of substance
If multiple buyers independently gather supplier data, then comprehensive supplier information can be collected, but unnecessary duplication of effort is performed
Solution Approach 1:
Multiple data collection efforts are merged into a single master supplier record. The system combines information from various buyers and consolidates it into one comprehensive record, ensuring that the quantity of useful data is maximized while the productivity is improved by eliminating redundant collection activities.
Solution Approach 2:
The master supplier record serves multiple functions simultaneously: it acts as the source of truth for all buyers, provides a consolidated view of supplier information, and enables efficient data sharing across the entire procurement organization. This multi-functionality eliminates the need for each buyer to independently gather the same data.
3Ease of operation
If supplier information is entered independently by multiple buyers, then complete purchase orders can be created, but excessive and wasteful use of computer resources occurs
Solution Approach 1:
The system merges the independent purchase order creation operations into a unified process that references the master supplier record. Instead of each buyer independently querying and processing supplier information, the system consolidates these operations to read from a single authoritative source, maintaining ease of operation while significantly reducing computer resource consumption.
Data Source
AI summary
Touchless supplier information management. A computer-implemented method comprises, before a delayed processing timing has been met, obtaining supplier record data for supplier records created for a particular supplier as a first set of supplier record field values. The supplier records were created based on a previous version of a master supplier record for the particular supplier. The previous version of the supplier record was determined based on a previous set of supplier record data for a previous set of supplier records created for the particular supplier. When the delayed processing timing has been met, a new master supplier record of the particular supplier based on the first set of supplier record field values. A request to create a new supplier record for the particular supplier is received, particular supplier record data is determined based on the new master supplier record for the particular supplier, and the data is provided in response to the request.