Secure Board Management System Using Encrypted Data Transmission
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Solution Overview
Problem
Current electronic systems for corporate boards lack secure and efficient information transmission and access, particularly for directors with diverse geographic locations and scheduling constraints, and fail to provide necessary confidentiality and comprehensive information for decision-making.
Innovation Solution
A computer-implemented method and system using encrypted data transmission over a secure socket layer, allowing secure access and storage of information, with digital rights management to prevent decryption during transmission, and a client-server network for secure data exchange, enabling authorized access and management of corporate information.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If paper-based systems and manual correlation of travel arrangements are used, then board functions can be performed with basic functionality, but the process becomes time-consuming and decisions must be stalled until board meetings can be held
Solution Approach 1:
The patent replaces manual paper-based information gathering and correlation processes with an automated computer system that electronically collects, transmits, and processes board member information. The system automatically correlates travel arrangements, schedules, and corporate information without manual intervention, eliminating the time loss associated with manual processing and enabling faster decision-making between board meetings.
Solution Approach 2:
The system enables board members to self-input their travel arrangements, schedules, and availability information directly into the computer system. The system automatically processes this self-provided data to correlate schedules and generate meeting proposals, eliminating the need for corporate secretaries to manually gather and process this information, thereby reducing overall processing time.
2Adaptability or versatility
If board members are located in diverse geographic locations with divergent scheduling concerns, then board composition becomes more inclusive, but it becomes formidable to get all members together in one place
Solution Approach 1:
The computer system serves multiple functions: it collects travel arrangements, stores schedule information, processes availability data, correlates all this information, and generates meeting proposals. This multi-functional system handles the complexity of coordinating geographically dispersed board members with divergent schedules by automating what would otherwise be a complex manual coordination process.
Solution Approach 2:
The system continuously updates board members on meeting proposals generated from their input data. Members receive feedback about scheduled meetings, can indicate availability or conflicts, and the system adjusts proposals accordingly. This feedback loop enables the system to adapt to diverse scheduling constraints and geographic locations, finding common ground among board members automatically.
3Speed
If electronic systems are used to facilitate board communications, then information flow speed increases, but security and confidentiality concerns arise
Solution Approach 1:
The patent introduces encryption as an intermediary layer between the electronic communication system and the data being transmitted. The encryption system acts as a mediator that transforms readable corporate information into encrypted form during transmission, preventing unauthorized access while maintaining the speed of electronic communication. The encrypted data can be quickly decrypted by authorized users without compromising security during transmission.
Data Source
AI summary
Methods and systems for providing financial and/or board member information in a secured manner to members of boards of directors of companies and others through a publicly-available widely disseminated network.