Calendar Event Document Linking for Recurring Meeting Access
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Solution Overview
Problem
Users face difficulties in accessing and reassembling documents associated with recurring meetings or events due to the large volume of documents created or acquired, especially when using multiple computing devices with synchronized calendar programs.
Innovation Solution
A system and method that identifies associated documents with upcoming events, creates links to these documents, and organizes them in a folder within the calendar program, allowing easy access and sharing across devices.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If users access documents across multiple computing devices with synchronized calendar programs, then document availability is improved, but document organization and retrieval complexity increases
Solution Approach 1:
The patent segments the large volume of documents into groups associated with specific calendar events. Each event becomes a container that holds only the documents relevant to that event, rather than having all documents scattered across multiple devices and locations. This segmentation makes document organization manageable by creating clear, event-based boundaries.
Solution Approach 2:
The calendar event serves as an intermediary structure that connects participants and their documents. Instead of directly managing documents across multiple devices, the system uses the calendar event as a mediating container that automatically associates documents with the correct event and participants, simplifying the organization process.
2Manufacturing precision
If users manually organize documents for recurring meetings, then document accuracy is improved, but time consumption increases
Solution Approach 1:
The system performs preliminary actions by automatically identifying and associating documents with calendar events before users need to access them. Documents are pre-sorted and linked to the correct events based on metadata analysis, so when users need documents for a recurring meeting, they are already organized and ready, eliminating manual organization time.
Solution Approach 2:
The system provides self-service by automatically analyzing document metadata, identifying relevant documents, and organizing them into event-associated folders without user intervention. The calendar program autonomously performs the document organization task, reducing both time consumption and manual effort while maintaining accuracy.
3Speed
If users store all meeting documents in one location, then retrieval speed is improved, but accessibility across devices decreases
Solution Approach 1:
The patent implements a universal document organization structure through calendar events that functions across multiple devices simultaneously. The event-associated document folders are synchronized across all computing devices, allowing users to access organized documents from any device while maintaining a consistent, centralized organization structure. This multi-functionality enables both fast retrieval and broad accessibility.
Data Source
AI summary
Disclosed is a system of managing documents based on the calendar of a user. When the user has a scheduled first event, one or more documents associated with a second occurrence of an event related to the first event can be identified and associated with the first event. In this way, a user may easily access documents related to the first event. The documents can be, for example, documents accessed during the second event or documents identified by the user with the second event. The events can be part of a recurring series of events. The events and their associated documents can be displayed in a folder format.