Calendar Entry Extraction from Non-Email Documents
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Solution Overview
Problem
The existing methods for managing time-related information in electronic documents are inefficient, relying on manual processing of email invitations, which can lead to missed reminders and require human intervention, limiting them to email tools and susceptible to errors.
Innovation Solution
A method and apparatus for automatically extracting calendar entries from electronic documents and incorporating them into a user's calendar, allowing for automatic inclusion of time-related information and context, such as links to the document, without requiring manual intervention, using software applications like Adobe Acrobat or cloud services.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If manual processing of email invitations is used, then calendar entries can be added to the calendar, but it requires human intervention and time, leading to inefficiency and potential missed reminders
Solution Approach 1:
The system enables self-service by automatically extracting calendar entry information from incoming emails and adding events to the user's calendar without requiring manual intervention. The electronic device autonomously processes the email, identifies calendar-related information, and creates calendar entries, eliminating the need for human time investment in this routine task.
Solution Approach 2:
The manual mechanical process of copying and pasting calendar information from emails is replaced with an automated electronic system. The device uses software to automatically parse email content, extract relevant calendar data, and integrate it with the calendar application, substituting human manual operations with automated computational processes.
2Reliability
If reminder emails and messages are sent manually, then reviewers can be reminded of time-related information, but it takes time and is an inefficient process for both sender and receiver
Solution Approach 1:
The system implements self-service reminders by automatically generating and sending reminder messages based on calendar entries. When a calendar event approaches its deadline or scheduled time, the system autonomously notifies the relevant parties without requiring manual intervention from the sender, ensuring reliable reminder delivery while maintaining high efficiency.
Solution Approach 2:
The system incorporates feedback mechanisms where the automated reminder system monitors calendar events and triggers appropriate notifications to reviewers and stakeholders. This closed-loop feedback ensures that time-related information is reliably communicated, and the system can adjust reminder timing and content based on event characteristics and user responses.
3Adaptability or versatility
If meeting invitation emails are processed manually, then calendar entries can be created, but the process is limited to email tools and susceptible to errors
Solution Approach 1:
The system achieves universality by being able to process multiple document formats beyond just email invitations, including PDFs, Word documents, and other file types that may contain calendar-related information. The automated extraction mechanism is designed to handle diverse input formats, making the system versatile while maintaining accurate information extraction through standardized parsing protocols.
Solution Approach 2:
The system replaces error-prone manual copying and verification processes with automated text extraction and validation algorithms. The electronic device uses software to systematically parse document content, identify calendar-related information, and create structured calendar entries, reducing human error while maintaining high accuracy across different document types.
Data Source
AI summary
A method for managing calendar entries in a document is provided. In one embodiment, a document comprising a calendar entry is accessed by an electronic device. The document is not a meeting invitation email. The calendar entry is then extracted from the document. Further, the calendar entry is included in a calendar of a user. An apparatus for substantially performing the method as described herein is also provided.