Calendar Item Linking for Automatic Meeting Content Capture

Solution Overview

Problem

Existing calendar applications are inefficient in automatically associating and storing digital data items relevant to scheduled meetings, requiring manual search and follow-up communications to retrieve documents and other content.

Innovation Solution

A system that detects and stores digital data items during a meeting by monitoring participant interactions, generating transcripts, and updating calendar items with relevant data, such as documents, recordings, and tasks, to enhance meeting efficiency.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Ease of operation

If calendar items remain simple and static, then ease of operation is improved, but loss of information occurs regarding digital data items associated with meetings

Engineering Contradiction:

Improvesimplicity of calendar itemsVSAvoidinformation about digital data items

Core Design Contradiction:

Ease of operationVSLoss of information

Solution Approach 1:

The system performs preliminary actions by automatically detecting, retrieving, and binding digital data items to calendar items before the meeting occurs. The binding process is executed in advance based on detected content items, ensuring that relevant documents and data are pre-associated with the calendar event without requiring manual intervention during or after the meeting.

Inventive Principle:

Principle #10Preliminary action

Solution Approach 2:

The calendar application performs self-service by automatically detecting digital data items, determining their relevance to the meeting, and binding them to the calendar item without user intervention. The system monitors participant interactions with digital content and autonomously updates the calendar item with relevant information, eliminating the need for manual search and organization.

Inventive Principle:

Principle #25Self-service

2Device complexity

If manual search for documents is required, then device complexity is reduced, but loss of time occurs in retrieving content

Engineering Contradiction:

Improvesimplicity of content retrieval processVSAvoidtime for searching and retrieving content

Core Design Contradiction:

Device complexityVSLoss of time

Solution Approach 1:

The system performs preliminary actions by automatically detecting, retrieving, and binding digital data items to calendar items before the meeting occurs. The binding process is executed in advance based on detected content items, ensuring that relevant documents and data are pre-associated with the calendar event without requiring manual intervention during or after the meeting.

Inventive Principle:

Principle #10Preliminary action

Solution Approach 2:

The calendar application performs self-service by automatically detecting digital data items, determining their relevance to the meeting, and binding them to the calendar item without user intervention. The system monitors participant interactions with digital content and autonomously updates the calendar item with relevant information, eliminating the need for manual search and organization.

Inventive Principle:

Principle #25Self-service

3Device complexity

If digital data items are not automatically associated with calendar items, then device complexity is reduced, but productivity decreases due to inefficient meeting follow-up

Engineering Contradiction:

Improvesimplicity of calendar systemVSAvoidefficiency of meeting follow-up

Core Design Contradiction:

Device complexityVSProductivity

Solution Approach 1:

The calendar application performs self-service by automatically detecting digital data items, determining their relevance to the meeting, and binding them to the calendar item without user intervention. The system monitors participant interactions with digital content and autonomously updates the calendar item with relevant information, eliminating the need for manual search and organization.

Inventive Principle:

Principle #25Self-service

Solution Approach 2:

The system implements feedback by monitoring participant interactions with digital data items during the meeting and using this feedback to automatically update the calendar item. The detected content items and their associated metadata are fed back into the calendar system, enabling automatic binding and ensuring that the calendar reflects the actual meeting content and outcomes.

Inventive Principle:

Principle #23Feedback

Data Source

PatentUS12536507B2Automatically detecting and storing digital data items associated with digital calendar items

Publication Date: 2026.01.27 ATLASSIAN PTY LTD

AI summary

A computer-implemented method comprises, obtaining a digital calendar item for an event, determining, that the event has begun, and in response to determining that the event has begun, accessing a location and determining which of the participants are present for the event, determining, during the event, that one participant shared a digital data item with the other participants or as part of the event, and in response to determining that the participant shared the digital data item, at least transiently storing a reference or link to the digital data item, determining that the event has ended, and in response to determining that the event has ended, updating the digital calendar item by adding the reference or link.