Automated Check Reorder System Using Cleared Quantity Comparison
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Solution Overview
Problem
Check users face challenges in monitoring check usage and reordering, as they often lack awareness of available checks and must manually reorder, which can lead to insufficient checks for payments, especially for bills payable by mail.
Innovation Solution
An automated system that compares the quantity of cleared checks to issued checks, sending new checks to account owners when necessary, utilizing a computer-readable medium with executable instructions to manage check reordering, including notification and delivery to the account owner's last known address.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If account owners manually monitor and reorder checks, then they can control check usage, but it requires significant time and effort and may lead to insufficient checks for payments
Solution Approach 1:
The system automatically monitors check usage and initiates reordering processes without requiring account owner intervention. The automated check monitoring system tracks cleared checks, compares quantities, and triggers reorders when thresholds are met, allowing the system to serve itself rather than requiring manual user action.
Solution Approach 2:
The system performs preliminary actions by proactively monitoring check quantities and initiating reordering processes before the account owner runs out of checks. By continuously tracking cleared checks and comparing against issued check quantities, the system prepares and sends replacement checks in advance, eliminating the need for last-minute manual reordering.
2Productivity
If account owners manually reorder checks, then they can replenish check supply, but the process is tedious and time-consuming
Solution Approach 1:
The system implements feedback mechanisms by continuously monitoring check usage data, comparing cleared check quantities against issued check quantities, and using this information to automatically trigger reordering processes. This closed-loop feedback system eliminates manual monitoring and streamlines the entire reordering operation.
Solution Approach 2:
The patent replaces manual mechanical processes (calling customer service, mailing forms, manually counting checks) with an automated electronic system that uses computer processors, databases, and communication networks to monitor check usage and initiate reorders automatically, significantly improving efficiency.
3Reliability
If account owners store unused checks out of sight, then they can secure check inventory, but they cannot easily monitor how many checks remain
Solution Approach 1:
The system introduces an intermediary mechanism (automated monitoring system) that bridges the gap between secure storage and visibility. The system tracks check usage data from the banking system and provides account owners with information about remaining check quantities through automated notifications, allowing secure storage without loss of information.
Data Source
AI summary
The described embodiments contemplate a system, method and computer-readable medium with computer-executable instructions for providing checks to an account owner by comparing a quantity of cleared checks to a quantity of issued checks. The novel method includes receiving a request to register for an automated check reorder service, determining a first quantity of issued checks, determining a second quantity of cleared checks, comparing the second quantity of cleared checks to the first quantity of issued checks, and sending a third quantity of new checks to the account owner. The novel method also may include receiving a request for material to be sent to the account owner, determining the account owner's last known address, notifying the account owner at the account owner's last known address, and sending the material to the account owner.