Cloud Document Permission Management via Unique Links
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Solution Overview
Problem
Existing cloud-based document collaboration systems face challenges in intuitively managing and segregating user permissions, making it difficult for document owners to grant and users to utilize different access types effectively.
Innovation Solution
A document generation system that generates and manages unique links with associated permissions, allowing different client devices to access and interact with cloud-based documents, with features for editing, viewing, commenting, and chat interactions, while enabling permission revocation and customization based on user roles.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If cloud-based documents implement check-out features allowing only one editor to make changes at a time, then document integrity and security are improved, but collaboration efficiency and user productivity deteriorate
Solution Approach 1:
The patent segments document access permissions into multiple distinct types (view, comment, edit, co-edit) that can be assigned to different users simultaneously. This segmentation allows multiple users to access the document concurrently with appropriate permission levels, resolving the contradiction between maintaining document integrity through controlled access and enabling efficient collaboration through simultaneous user access.
2Productivity
If cloud-based documents allow real-time editing by multiple users, then collaboration efficiency is improved, but document security and permission control deteriorate
Solution Approach 1:
The patent applies local quality by assigning different permission levels to different users accessing the same document. Instead of uniform access control, the system grants specific permissions (view-only, comment, edit, co-edit) to individual users or groups based on their roles and needs. This enables real-time collaboration while maintaining security through differentiated permission control for each user.
3Adaptability or versatility
If document owners grant different permission types to different users, then permission control flexibility is improved, but system complexity and ease of operation deteriorate
Solution Approach 1:
The patent creates a universal permission management system where a single set of permission types (view, comment, edit, co-edit) can be applied across all cloud-based documents and users. This multi-functional approach allows document owners to manage permissions flexibly for different users while using the same permission framework, reducing operational complexity despite the versatility of permission control.
Data Source
AI summary
Disclosed herein are system, method, and computer program product embodiments for managing cloud-based document permissions. In an embodiment, a document generation system may generate and/or store a cloud-based document. The document generation system may also generate links to the cloud-based document. The generated links may be associated with different permissions. For example, a first link may allow a first client device accessing the first link to edit the document while a second link may allow a second client device accessing the second link to only view the document. Other permissions may also include generating distinct graphical user interfaces (GUIs) associated with different links. The GUIs may accept input messages and/or comments in a chat panel. The document generation system may facilitate the delivery of these input messages to other client device with document access.