Cloud Form Services Module for Centralized Template Management
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Solution Overview
Problem
Updating and maintaining forms within on-premise systems, such as HCM and SRM, is a time-consuming and arduous task due to the need for periodic changes based on legal requirements and business practices, and installing Adobe Document Services (ADS) servers for form generation and printing is also cumbersome, along with the difficulty in retrieving different forms or previous versions from various systems.
Innovation Solution
A cloud-based integrated form services module that allows for generating, printing, and maintaining forms through a cloud template store, using a uniform resource locator (URL) with authentication, OData API, and XML data package (XDP) format, enabling easy access, retrieval, and updating of forms across different systems and countries, with features like tagging, translation, and version management.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If forms are maintained within on-premise systems, then forms can be updated periodically, but the updating process becomes time-consuming and arduous
Solution Approach 1:
The patent introduces an on-premise form service as an intermediary component that mediates between the Adobe Document Services server and local applications. This service handles form generation requests locally, caching form templates and reducing the need for frequent direct server communications, thereby decreasing update time while maintaining form reliability.
Solution Approach 2:
The system performs preliminary actions by pre-generating and caching form templates in the on-premise form service before they are actually needed. Form templates are downloaded and stored locally in advance, so when update requests occur, the system can quickly retrieve and apply updates without waiting for server responses during critical moments.
2Ease of operation
If Adobe Document Services server is installed for each on-premise system, then form generation and printing can be performed, but the installation process becomes time-consuming and arduous
Solution Approach 1:
The patent extracts the complex Adobe Document Services installation requirement from individual on-premise systems and consolidates it into a single centralized server deployment. The on-premise form service retrieves and processes form templates from this centralized server, eliminating the need to install ADS on each local system while maintaining form generation capabilities.
Solution Approach 2:
The centralized Adobe Document Services server provides universal form generation capabilities that serve multiple on-premise systems simultaneously. A single server installation can support numerous client systems through the on-premise form service, making the system more versatile and reducing overall installation complexity across the enterprise.
3Adaptability or versatility
If forms are stored in various systems, then different forms can be accessed, but searching and retrieving forms becomes tedious and time-consuming
Solution Approach 1:
The patent merges form storage and management into a centralized location on the Adobe Document Services server, accessible by all on-premise systems through the on-premise form service. This consolidation allows forms to be stored in a single location rather than scattered across multiple systems, maintaining adaptability while dramatically reducing retrieval time through unified access.
Solution Approach 2:
The system implements feedback mechanisms where the on-premise form service monitors and tracks form usage patterns, access frequencies, and retrieval requests. Based on this feedback, the service can pre-cache frequently accessed forms and optimize retrieval paths, continuously improving access efficiency while maintaining versatile form availability.
Data Source
AI summary
Various embodiments of systems and methods for integrated services for form generation and maintenance on cloud are described herein. The method includes receiving a request for a form-related service from a client. The form-related service may comprise at least one of generating a form, printing the form, extracting one or more form templates, extracting one or more form schemas, and uploading one or more tenant-created form templates onto a cloud template store. The received request is authenticated. Upon a successful authentication, one or more actions may be performed to render an output based upon the request. The output may include one of a form, the one or more form templates, the one or more form schemas, and a notification for successful or unsuccessful uploading of the one or more tenant-created form templates onto the cloud template store. Upon unsuccessful authentication, an error message may be displayed.