Cloud Service Gateway for MFP Document Metadata Routing
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Solution Overview
Problem
Cloud services are difficult to use with multi-function peripherals (MFPs due to high programming skill requirements and differing settings across services, with some services necessitating client-side user authorization, making it impractical for certain devices.
Innovation Solution
An apparatus with processors and memory that generates parsing rules and metadata mappings to identify and route documents to external storage, using a graphical user interface to select field labels and values, and associate metadata with documents for sorting, filtering, and searching.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If cloud services are implemented on multi-function peripherals, then access to network services and functionality is improved, but the complexity of programming and customization increases significantly
Solution Approach 1:
The patent introduces a cloud service gateway that acts as an intermediary between the MFP and cloud services. The gateway handles authentication, data formatting, and service coordination, shielding the MFP from complex cloud service implementations while maintaining access to multiple cloud services through a unified interface
2Adaptability or versatility
If multiple cloud services are integrated into a workflow, then functionality and access to services is improved, but the difficulty of configuration and management increases
Solution Approach 1:
The patent creates a universal cloud service gateway that provides a standardized interface for multiple cloud services. The gateway handles authentication, data formatting, and service coordination across different cloud providers, allowing workflows to interact with multiple services through a single unified mechanism rather than requiring separate configurations for each service
Solution Approach 2:
The gateway performs preliminary actions by pre-configuring authentication mechanisms, data formats, and service connections. By establishing these connections and configurations in advance through a simplified interface, the system eliminates the need for complex real-time configuration when workflows need to interact with multiple cloud services
3Reliability
If user authorization data is maintained on the client side, then security and control is improved, but practicality and feasibility decrease
Solution Approach 1:
The cloud service gateway serves as an intermediary that securely manages authorization data. The gateway stores and manages user credentials and authorization tokens, providing secure access control to cloud services while eliminating the need for MFPs to maintain sensitive authorization data locally. The gateway acts as a centralized security vault that the MFP can trust
Data Source
AI summary
An approach is provided for generating parsing rules that automatically identify attributes and attribute values from documents and generates metadata mapping information that is associated with electronic versions of documents processed. A graphical user interface (GUI) is displayed on a client device that contains a sample document containing field labels and field values, which represent attributes and attribute values. The GUI is configured to receive a first set of inputs identify field labels and field values. In response to receiving the first set of inputs, parsing rules are generated that define the relationships between the field labels and corresponding field values. A second set of inputs are received that include a selection of a subset of the parsing rules to generate metadata mapping that maps a subset of the field values to display labels. The metadata mapping is associated to a document library that manages views of the destination folder such that the parsing rules and the metadata mapping are applied to each document routed to the destination folder.