Collaboration System Action Item Extraction
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Solution Overview
Problem
Conventional collaboration tools lack the ability to display and replay action item candidates extracted from recorded video or audio data, limiting the effectiveness of collaborative work by not providing clear actionable items from meeting records.
Innovation Solution
An information processing system and method that includes a collaboration work assistance system and user terminals capable of transmitting, receiving, and displaying action item candidates based on voice-text data converted from recorded video or audio data, along with corresponding replay information, enabling users to easily identify and execute action items from meeting records.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of information
If conventional collaboration tools are used to record meeting video or audio data, then the meeting records are preserved, but the ability to display and replay action item candidates from the records is lost
Solution Approach 1:
The system extracts action item candidates from recorded meeting data by converting voice to text and applying detection rules. This separates the action item extraction function from the basic recording function, allowing the system to preserve meeting records while adding the capability to display and replay action items without requiring complete system redesign
Solution Approach 2:
The system introduces an intermediary processing layer that converts recorded audio/video data into text format, then detects action items from the text. This intermediary text conversion step enables the system to bridge between the recorded meeting data and the display/replay functionality without direct complex interaction between the recording and action item management components
2Reliability
If recorded video or audio data is stored for later review, then meeting content is preserved, but the time required to locate and review specific action items increases
Solution Approach 1:
The system performs preliminary conversion of recorded meeting data into text format and pre-detects action item candidates during or immediately after the meeting. This preliminary processing creates an indexed structure that allows rapid retrieval of action items later without requiring manual search through the entire video or audio recording
Solution Approach 2:
The system replaces the mechanical process of manually reviewing video or audio recordings to locate action items with an automated text-based detection and indexing system. By converting audio to text and applying detection rules, the system substitutes manual search mechanisms with automated information retrieval, significantly reducing the time required to locate specific action items while preserving the reliability of the original meeting records
3Ease of operation
If action item candidates are extracted and displayed from meeting records, then task execution clarity is improved, but the complexity of the information processing system increases
Solution Approach 1:
The system segments the meeting record processing into distinct functional modules: voice-to-text conversion module, action item detection module (using predefined rules), and display/replay module. This segmentation allows each component to perform its specific function independently, making the overall system more manageable and maintainable while providing clear action item extraction and display capabilities that improve task identification ease
Data Source
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AI summary
An information processing system (1) includes a plurality of user terminals (40); and a collaboration work assistance system (10, 11) for supporting a collaboration work performable by a plurality of users who operate the respective user terminals (40). The collaboration work assistance system (10, 11) includes a transmission/reception unit (61) configured to transmit, to each of the user terminals (40), an action item candidate based on voice-text data converted from recorded video data or recorded audio data, and replay information of the recorded video data or recorded audio data corresponding to the action item candidate. The user terminal (40) includes a reception unit (51) configured to receive the action item candidate and the replay information from the collaboration work assistance system (10, 11); and a display control unit (54) configured to display the received action item candidate and the replay information on a display (506).