Collaborative Document Generation With Assigned Fields and Real-Time Editing
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Solution Overview
Problem
Existing document generation systems lack the ability to provide both contract and form generation functions simultaneously, require repetitive data entry for multi-location data, and do not allow real-time editing or meaningful data access and collaboration among multiple users.
Innovation Solution
A document generation system and method that allows multiple users to collaboratively input data by assigning fields to specific users, enabling real-time editing and storing meaningful data in a database, with features like field selection, data type assignment, and user priority settings.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Quantity of substance
If the document generation system stores data in a database without defining meaningful data structures, then data storage capacity is improved, but data accessibility and meaningful access are worsened
Solution Approach 1:
The system performs preliminary action by defining data structures, field names, data types, and relationships before data is stored in the database. This preprocessing organization enables meaningful data access without requiring complex queries later, resolving the contradiction between storage capacity and data accessibility.
2Device complexity
If the document generation system allows only the document creator to input data, then system simplicity is improved, but collaboration capability among multiple users is worsened
Solution Approach 1:
The system segments the data input function by assigning different users to specific fields or sections of the document. Each user can independently input data in their assigned areas without affecting the overall system complexity, enabling multi-user collaboration while maintaining system simplicity.
3Reliability
If the document generation system uses non-editable portable file format documents, then document security and integrity are improved, but real-time editing capability is worsened
Solution Approach 1:
The system implements dynamics by allowing the document to transition between editable and non-editable states. During the data collection phase, the document remains editable to accommodate real-time modifications. Once data is complete and validated, the document can be converted to a non-editable format for distribution, thus achieving both real-time editing capability and document integrity.
4Manufacturing precision
If the document generation system requires repetitive data entry for the same data appearing in multiple locations, then data accuracy is improved, but time efficiency is worsened
Solution Approach 1:
The system uses copying by storing the same data value in a centralized location and automatically replicating it to all fields where that data is needed. This ensures data accuracy across multiple locations while eliminating the need for repetitive manual entry, thus improving time efficiency.
5Device complexity
If the document generation system provides only contract generation or form generation functions, then system complexity is improved, but functional versatility is worsened
Solution Approach 1:
The system implements universality by designing a unified document generation framework that can handle both contract generation and form generation through the same data structure definition and user assignment mechanisms. This multi-functional approach increases functional versatility without significantly increasing system complexity.
Data Source
AI summary
A document generation system and method of the present disclosure can provide the document creator with creating a document easily and assigning each field of the document to a corresponding data filling user, such that it achieves the purpose of allowing multiple users to collaboratively input data to generate a collaborative document. It also allows the document creator to modify the document content in real time. In addition, the collaborative documents generated above can documents of various types, such as contracts, forms, or even Gantt charts. That is, the document generation system and method of the present disclosure have a wide range of applications. Even the document creator can operate and use the document generation system and method of the present disclosure without having any knowledge of program development, which reduces the creation or development time for creating documents of various types and developing databases.