Document Component Approval Synchronization
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Solution Overview
Problem
In structured documents, approvers face difficulties in managing approval processes for components with predetermined relations, as they must also consider related components, leading to increased workload and complexity in coordinating approvals.
Innovation Solution
An information processing apparatus that acquires and specifies related components, notifying approvers only when all specified components are approved, thereby reducing the load on the approver by synchronizing approval requests based on component relations.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If approvers are notified to approve components with predetermined relations, then approval completeness is improved, but approver workload and management complexity increase
Solution Approach 1:
The notification management apparatus acts as an intermediary between the approval system and approvers. It automatically monitors the approval status of related components and only notifies approvers when all prerequisite components are approved, eliminating the need for approvers to manually track related components and reducing management complexity while ensuring approval completeness
Solution Approach 2:
The system enables self-service by automatically determining when notification conditions are met based on predefined relations between components. The notification management apparatus autonomously monitors approval progress and triggers notifications without requiring manual intervention from approvers or coordinators, reducing their workload while maintaining reliable approval tracking
2Measurement precision
If approvers check all related components before approval, then approval accuracy is improved, but time consumption increases
Solution Approach 1:
The system performs preliminary actions by pre-defining the relations between components and pre-establishing notification conditions. Before approvers need to check related components, the system has already determined which components are related and when notification should occur, allowing approvers to focus only on the current component when notified, thus maintaining accuracy while reducing time consumption
Solution Approach 2:
The notification management apparatus provides feedback to approvers about the approval status of related components. By continuously monitoring and providing real-time feedback on whether all related components are approved, the system ensures approvers have accurate information without needing to manually check each component, balancing approval accuracy with time efficiency
Data Source
AI summary
An information processing apparatus includes an acquisition unit that acquires a designated first component among one or more components which configure a document; a specification unit that specifies a second component, which has a determined relation with respect to the first component, among the components; and a notification unit that provides a notification of a request of an approval with respect to the first component to an approver in a case where all specified second components are approved.