Conference Document Access by Clearance and Spoken Section Detection
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Solution Overview
Problem
Existing methods for sharing sensitive documents in online conferences lack real-time, dynamic access control, failing to ensure that only authorized participants can access specific parts of a document, and often result in cumbersome navigation and security vulnerabilities.
Innovation Solution
A method utilizing Speech-to-Text and AI technologies to identify document sections verbally mentioned by a presenter, evaluate participant permissions, and generate personalized document copies with clickable links to relevant sections based on individual clearance levels, ensuring secure and efficient access.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If manual redaction and distribution of documents is used, then document security is improved, but time consumption and operational complexity increase
Solution Approach 1:
The system creates personalized copies of documents for each participant based on their clearance level. Instead of manually redacting and distributing individual documents, the system automatically generates customized document versions where each participant receives only the content they are authorized to access, eliminating manual intervention while maintaining security
Solution Approach 2:
The system dynamically adjusts document parameters (visibility, accessibility, content inclusion) based on participant clearance levels. Documents are not static but are dynamically rendered with different content sets for different users, allowing secure dissemination without manual redaction processes
2Reliability
If secure document sharing platforms with login requirements are used, then access control is improved, but ease of operation during live meetings deteriorates
Solution Approach 1:
Access control decisions are made in advance before the meeting starts. Participants are pre-assigned clearance levels and document access rights are predetermined. During the live meeting, the system automatically applies these pre-established permissions without requiring real-time authentication or manual access control actions, maintaining both security and ease of operation
Solution Approach 2:
The system automatically manages access control without requiring manual intervention during the meeting. Participants simply access documents through the platform without needing to undergo authentication processes during live discussions, as the access control is handled autonomously based on pre-established clearance levels
3Reliability
If role-based access control systems are used, then document security is improved, but adaptability to dynamic meeting scenarios deteriorates
Solution Approach 1:
The access control system transitions from static role-based permissions to dynamic clearance-level-based permissions. Instead of fixed roles, the system dynamically assigns access rights based on individual participant clearance levels, allowing flexible adaptation to various meeting scenarios while maintaining security through automated evaluation of document sensitivity against participant clearance
4Device complexity
If access control is applied to whole files, then implementation simplicity is improved, but precision of information access deteriorates
Solution Approach 1:
The system segments documents into discrete content sections or sections with varying sensitivity levels. Instead of applying access control to entire files, the system divides documents into manageable segments that can be individually controlled based on participant clearance levels, enabling precise control over which specific information each participant can access
Applied Scientific Principles
This section explains which scientific principles are used to turn an abstract innovation direction into a practical engineering solution.
Function Achieved in This Case
Enhances document security and accessibility by automatically tailoring access to sensitive information in real-time, reducing human error and ensuring compliance with organizational policies, thereby improving operational efficiency and user experience.
Implementation Method 1
activating, by the collaboration tool, a Speech-to-Text entity, upon verbally mentioning a section of the document by the presenter; generating, by the Speech-to-Text entity, a transcription of the verbally mentioning of a section
Data Source
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AI summary
The invention relates to a method for the secure and efficient distribution of documents in online conferences, ideal for applications such as telehealth conferences, e-consultations, and other collaborative settings involving sensitive information. By integrating Speech-to-Text and AI technologies, the invention allows a host to specify sections of a document for sharing, automatically adjusting access based on the clearance level of each participant. Thus, the present invention enhances the efficiency and security of document sharing in virtual collaborative environments, representing an advancement over previous practices by providing a solution that balances accessibility with confidentiality.