Conference Document Editing Permissions With Automatic Revocation
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Solution Overview
Problem
Conventional conferencing software restricts content sharing to a single piece of content at a time, leading to cumbersome switching, frustration, and reduced effectiveness in virtual meetings, especially when multiple pieces of content need to be shared simultaneously.
Innovation Solution
Enables multiple content sharing and integrates real-time document editing within the conferencing process, allowing seamless collaboration by managing document permissions and providing a tabbed interface for easy switching between viewing participants and editing.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If conventional conferencing software restricts content sharing to a single piece of content at a time, then the system complexity is reduced and ease of operation is maintained, but productivity is reduced due to cumbersome switching and reduced effectiveness in virtual meetings
Solution Approach 1:
The patent segments content sharing by creating distinct content windows for each shared document, allowing multiple independent content pieces to be displayed simultaneously. Each content window can be independently accessed and edited, resolving the contradiction by enabling multi-content sharing without overwhelming the user interface.
Solution Approach 2:
The patent transitions from single-content sequential sharing to multi-content parallel sharing by adding a spatial dimension through tabbed interfaces and side-by-side content windows. This dimensional change allows participants to access multiple documents simultaneously, improving meeting effectiveness while maintaining operational simplicity through organized interface structures.
2Productivity
If multiple content sharing is enabled, then productivity and meeting effectiveness are improved, but device complexity increases due to managing multiple content streams and permissions
Solution Approach 1:
The conferencing server automatically manages document permissions and content sharing states without requiring manual configuration. The system self-adjusts permission levels based on participant roles and conference context, reducing the perceived complexity for users while enabling sophisticated multi-content collaboration capabilities.
Solution Approach 2:
The patent implements a universal permission management system that handles multiple document types and sharing scenarios through a single integrated interface. The same mechanism manages permissions for viewing, editing, and co-authoring across all shared documents, reducing complexity by avoiding separate permission systems for different content types.
3Productivity
If real-time document editing is integrated, then productivity is enhanced through simultaneous collaboration, but device complexity increases due to managing editing permissions and document states
Solution Approach 1:
The system implements real-time feedback mechanisms that automatically track and communicate document editing states to all participants. Changes are instantly synchronized and reflected across all user interfaces, eliminating the need for manual state management while enabling simultaneous collaborative editing with full visibility of document states.
Solution Approach 2:
The conferencing server acts as an intermediary that manages document state synchronization between multiple participants. It handles permission verification, change coordination, and state reconciliation automatically, reducing client-side complexity while enabling robust real-time collaborative editing capabilities.
Data Source
AI summary
A server receives an indication of collaborative editing of a document by conference participants of a conference. The server transmits a first request to a document service that manages the document to grant an editing permission to at least one of the conference participants. The server receives an indication to terminate the collaborative editing. In response to the indication to terminate the collaborative editing, the server transmits a second request to the document service to revoke the editing permission from the at least one of the conference participants.