Conference Document Sharing With AI Clearance-Based Section Access

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Solution Overview

Problem

Existing methods for sharing sensitive documents in online conferences lack real-time, dynamic access control, often requiring manual navigation and lacking security measures to ensure only authorized participants access specific document sections, especially in sectors like healthcare and finance.

Innovation Solution

Integrate Speech-to-Text and AI technologies to identify document sections verbally mentioned by presenters, evaluate participant permissions, and generate personalized document copies with clickable links tailored to individual access levels, ensuring secure and efficient access.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Reliability

If manual redacting and distributing documents is used, then document security is improved, but time consumption and operational complexity increase

Engineering Contradiction:

Improvedocument securityVSAvoidtime consumption

Core Design Contradiction:

ReliabilityVSLoss of time

Solution Approach 1:

The system automatically performs document redaction and distribution based on participant clearance levels. The AI agent autonomously evaluates document sections, determines accessible content for each participant, and distributes personalized documents without manual intervention, thereby maintaining security while reducing time consumption

Inventive Principle:

Principle #25Self-service

Solution Approach 2:

The system dynamically adjusts document content parameters (visibility, accessibility) based on participant clearance levels. Different document sections are selectively revealed or hidden according to each participant's authorization level, enabling automated security control without manual redaction for each individual

Inventive Principle:

Principle #35Parameter changes

2Reliability

If secure document sharing platforms with login requirements are used, then data protection is improved, but real-time access control and user experience deteriorate

Engineering Contradiction:

Improvedata protectionVSAvoidreal-time access control

Core Design Contradiction:

ReliabilityVSEase of operation

Solution Approach 1:

Participants log in and receive their personalized document copies in advance before the conference session. The system pre-evaluates clearance levels and prepares customized document versions, so that during the live session, participants can immediately access relevant sections without repeated authentication delays

Inventive Principle:

Principle #10Preliminary action

Solution Approach 2:

The system uses an intermediary AI agent that bridges the conference platform and document sharing system. This agent automatically manages access control by evaluating participant clearance levels against document content in real-time, enabling seamless integration of security measures with ease of operation

Inventive Principle:

Principle #24Intermediary (Mediator)

3Reliability

If role-based access control systems are used, then document access management is improved, but integration with real-time communication tools and adaptability deteriorate

Engineering Contradiction:

Improveaccess controlVSAvoidintegration with real-time communication

Core Design Contradiction:

ReliabilityVSAdaptability or versatility

Solution Approach 1:

The AI agent serves multiple functions: it acts as the access control system, the document evaluation engine, the distribution mechanism, and the real-time communication integrator. This multi-functional approach consolidates previously separate systems into a unified platform that maintains access control reliability while improving adaptability to real-time conference dynamics

Inventive Principle:

Principle #6Universality (Multi-functionality)

Solution Approach 2:

The system transitions from static role-based access control to dynamic clearance-level-based access control. The AI agent continuously evaluates participant clearance levels against document content in real-time, allowing flexible adaptation to changing conference needs and participant requirements beyond fixed organizational roles

Inventive Principle:

Principle #15Dynamics

4Device complexity

If whole-file access control is used, then implementation simplicity is improved, but flexibility and precision in information sharing deteriorate

Engineering Contradiction:

Improveimplementation simplicityVSAvoidsection-level access control

Core Design Contradiction:

Device complexityVSAdaptability or versatility

Solution Approach 1:

The system segments documents into discrete sections or pages that can be independently evaluated and distributed. The AI agent analyzes each section's content and clearance requirements separately, enabling precise control over which portions are shared with which participants, thereby achieving section-level access control while maintaining implementation simplicity through automated processing

Inventive Principle:

Principle #1Segmentation

Data Source

PatentUS20250365289A1Method for privacy-aware document dissemination in online conferences

Publication Date: 2025.11.27 UNIFY BETEILIGUNGSVERWALTUNG GMBH & CO KG

AI summary

A method for the secure and efficient distribution of documents in online conferences can integrate Speech-to-Text and AI technologies to allow a host to specify sections of a document for sharing, automatically adjusting access based on the clearance level of each participant. This can help enhance the efficiency and security of document sharing in virtual collaborative environments that can balance accessibility with confidentiality.