Conference File Retrieval via Mediator Server
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Solution Overview
Problem
In conference management systems, there is a challenge in efficiently accessing files used in past conferences across multiple services, as the storage locations for these files differ, leading to time-consuming efforts in retrieval and re-attachment during new conference bookings.
Innovation Solution
A terminal device and conference management system that connects to a management server and file server, allowing for the receipt of conference information, specification of file storage locations, and automatic retrieval of files based on this information, enabling seamless access without requiring users to know the specific service used for booking.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If files are stored in different locations for each service, then each service can manage its files independently, but it becomes time-consuming to retrieve and download files from online storage when booking conferences through multiple services
Solution Approach 1:
The patent introduces a file management server as an intermediary between the conference management system and online storage services. This mediator consolidates file access points, allowing the system to retrieve files from multiple services through a single interface, thereby reducing retrieval time while preserving service independence
Solution Approach 2:
The file management server provides universal file access functionality across multiple services. It can retrieve files from different online storage services (Google Drive, Dropbox, OneDrive, etc.) through a unified interface, making the file retrieval process service-agnostic and time-efficient
2Productivity
If files from past conferences are reused, then information sharing efficiency improves, but users must manually attach files again when booking new conferences
Solution Approach 1:
The system performs preliminary actions by automatically retrieving and pre-attaching files from past conferences to new conference bookings. The file management server proactively fetches necessary files before the user needs them, eliminating manual attachment operations and maintaining high information sharing efficiency
Solution Approach 2:
The system enables self-service by automatically handling file retrieval and attachment without user intervention. The conference management system autonomously identifies needed files, retrieves them through the file management server, and attaches them to new bookings, freeing users from repetitive manual operations
Data Source
AI summary
A terminal device is connectable to a management server and a file server. The management server is connectable to multiple service servers, each of which provides a communication service. The file server stores a file used in the communication service. The terminal device includes a processor and a memory storing a program that causes the processor to execute control of the terminal device to function as: a conference information receiving unit configured to receive conference information, which is information about a conference booked through the communication services provided by the multiple service servers, the conference information being received from the management server, a file obtaining location specifying unit configured to specify, as a file obtaining location, a storage location storing the file used in the communication service, on the basis of the conference information, and a file obtaining unit configured to obtain the file from the specified storage location.